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MEETING: BOARD OF COUNTY COMMISSIONERS, REGULAR/WORKSHOP 1. CALL TO ORDER: January 27, 1998, at 9:45 a.m., in the Palm Beach County Governmental Center, West Palm Beach, Florida. 1.A. ROLL CALL MEMBERS AND OFFICERS PRESENT: Chair Burt Aaronson - Absent Vice-Chair Maude Ford Lee Commissioner Ken L. Foster Commissioner Mary McCarty - Absent Commissioner Karen T. Marcus Commissioner Warren H. Newell- Arrived later Commissioner Carol A. Roberts County Administrator Robert Weisman County Attorney Denise Dytrych Deputy Clerk Marietta Burton 1.B. INVOCATION - Commissioner Foster 1.C. PLEDGE OF ALLEGIANCE 2. AGENDA APPROVAL 2.A. ADDITIONS, DELETIONS, SUBSTITUTIONS County Administrator Weisman noted the Agenda changes as follows: PAGE ITEM 3 3F-1 ADD-ON: Staff recommends motion to: A) appoint Merrill Lynch as Underwriter and swap provider in connection with proposed refunding of the County's Airport System Revenue Refunding Bonds; and B) pursue negotiations with Merrill Lynch in connection with completing the documentation necessary for the proposed refunding. SUMMARY: We have had extensive discussions with Merrill Lynch and Smith Barney concerning their proposals for the refinancing of Airport System Revenue Refunding Bonds. Staff, the County's Financial Advisor and bond counsel have reviewed each proposal and based on the risks and level of savings projected by the proposals, recommend that the County move forward with the Merrill Lynch swap proposal. The financing team will begin final negotiations with Merrill Lynch and bring the final documents to the Board for approval as soon as possible. Countywide (OFMB) 3 3G-1 ADD-ON: Staff recommends motion to: A) reject all proposals received for the SpecTran Dial-A-Ride contracted transportation service and cancel RFP No. 97-166/DOB, and issue an Invitation For Bid (IFB) for SpecTran Dial-A-Ride ADA transportation services for a five-year contract term; B) approve a Price Agreement extension from February 4, 1998 through April 30, 1998 in the amount of $1,012,500 with AAA Ambulette (AAA), for the provision of ADA paratransit and TD service. SUMMARY: The Board directed Staff to prepare an RFP on May 6,1997 for paratransit and TD services. The RFP was subsequently issued on August 29, 1997, and three responsive proposals were received by Purchasing: Intelitran; AAA Ambulette (AAA); and Palm Beach Transportation. The proposals were evaluated by a committee comprised of County staff and the Palm Tran Accessibility Advisory Board (PTAAB) Chairman. Upon selecting Intelitran as the most responsive proposal, a suit was filed on January 8, 1998, by AAA, seeking a declaratory and injunctive relief. In the process of evaluating the proposals, three meetings were held by the evaluation committee. Only the last meeting was posted and advertised, and was held publicly at the Purchasing Department. The County Attorney's office has reviewed AAA's allegations and has advised our office that all of the meetings should have been advertised as "public" meetings so as to avoid any appearance of impropriety. For this reason, the County Administrator's office, in conjunction with the County Attorney's office, is recommending the rejection of all proposals and the issuance of a new Invitation For Bid. An extension of the existing agreement with AAA Ambulette is required from February 4,1998 through April 30, 1998 in the amount not to exceed $1,012,500. Countywide (Palm Tran) 2.B. ADOPTION MOTION to adopt the Agenda as amended. Motion by Commissioner Marcus, seconded by Commissioner Roberts and carried 4-0. Commissioners Aaronson, McCarty and Newell absent. (CLERK'S NOTE: Commissioner Newell joined the meeting.) 3. REGULAR AGENDA - TIME CERTAIN 11:30 A.M. - See Pages 4-7. WORKSHOP ITEMS 4. 9:30 A.M. - REGIONAL RESPONSE FOR HAZARDOUS MATERIALS INCIDENTS PROGRAM. (FIRE RESCUE) DISCUSSED 1-27-98 Staff requested Board approval of the following four concepts:
MOTION to approve the four concepts. Motion by Commissioner Marcus, seconded by Commissioner Roberts and carried 5-0. Commissioners Aaronson and McCarty absent. STAFF WAS DIRECTED TO:
RECESS At 10:05 a.m., the Chair declared a recess. RECONVENE At 10:35 a.m., the Board reconvened with Commissioners Foster, Lee, Marcus, Newell and Roberts present. 5. 10:30 A.M. - PRESENTATION OF THE FINANCIALLY ASSISTED AGENCY (FAA) PROCESS REPORT. DISCUSSED 1-27-98 STAFF WAS DIRECTED TO:
3. REGULAR AGENDA - TIME CERTAIN 11:30 A.M. 3.A. CLERK 3.A.1. WARRANT LIST DATED JANUARY 26, 1998. APPROVED 1-27-98 COMPUTER CHECKS $25,451,830.69 WIRE TRANSFERS 22,519,928.24 MANUAL CHECKS 246,077.14 $48,217,836.07 MOTION to approve the warrant list. Motion by Commissioner Foster, seconded by Commissioner Roberts and carried 5-0. Commissioners Aaronson and McCarty absent. 3.A.2. CONTRACTS EXECUTED BY THE PURCHASING DIRECTOR OR TOURIST DEVELOPMENT DIRECTOR: a. RENEWAL OF TERM CONTRACT WITH FLORIDA BRAKE & TRUCK PARTS, GENUINE PARTS COMPANY, DBA NAPA AUTO PARTS, JACK LYONS TRUCK PARTS, MARC INDUSTRIES, PALM BEACH SPRING COMPANY, PARTS HOUSE INC., AND SCHOOL BUS PARTS COMPANY FOR $115,000 FOR HEAVY DUTY BRAKE AND SUSPENSION PARTS FROM FEBRUARY 4, 1998, THROUGH FEBRUARY 3, 1999. APPROVED 1-27-98 b. DOCUMENT R-98-111-D PURCHASE ORDER WITH IKON OFFICE SOLUTIONS FOR $148,031.85 FOR COUNTYWIDE NOVELL SOFTWARE LICENSES, MAINTENANCE SUPPORT AND UPGRADE PROGRAM ON AN AS-NEEDED BASIS. APPROVED 1-27-98 c. TERM CONTRACT WITH WAREFORCE INC. FOR $283,000 FOR MAINTENANCE INCLUDING LICENSES AND UPGRADES OF COREL SOFTWARE ON AN AS-NEEDED BASIS FROM JANUARY 27, 1998, THROUGH OCTOBER 31, 1998. APPROVED 1-27-98 d. TERM CONTRACT WITH TRI-CITY WOODWORKS, SCOTTY'S, INC., UNIVERSAL BUILDING SPECIALISTS AND W& W LUMBER COMPANY FOR $110,000 FOR LUMBER AND RELATED BUILDING MATERIALS ON AN AS NEEDED BASIS FROM JANUARY 27, 1998, THROUGH JANUARY 26, 1999. APPROVED 1-27-98 e. RENEWAL OF TERM CONTRACT WITH OL' MAN AND SONS, INC., AND STEPHEN CORNWALL, DBA FAIRLAWNS FOR $185,000 FOR GROUND MAINTENANCE FOR WATER UTILITIES NORTH AND SOUTH COUNTY LOCATIONS FROM FEBRUARY 1, 1998, THROUGH JANUARY 31, 1999. APPROVED 1-27-98 f. DOCUMENT R-98-112-D TOURIST DEVELOPMENT TAX CATEGORY G 1997-98 GRANT AGREEMENT WITH EXECUTIVE SPORTS INTERNATIONAL LIMITED FOR $15,000 FOR THE OFFICE DEPOT LADIES PROFESSIONAL GOLF ASSOCIATION GOLF TOURNAMENT AT IBIS GOLF & COUNTRY CLUB FROM JANUARY 21 THROUGH 24, 1998, FOR AWARDS, RENTALS, INSURANCE, SANCTION FEES, MARKETING AND PROMOTION OUTSIDE PALM BEACH COUNTY. APPROVED 1-27-98 g. DOCUMENT R-98-113-D
TOURIST DEVELOPMENT TAX CATEGORY A 1997-98 GRANT AGREEMENT WITH SOUTH FLORIDA FAIR AND PALM BEACH COUNTY EXPOSITION FOR UP TO $10,000 FOR 50/50 COOPERATIVE ADVERTISING, MARKETING AND PROMOTION OUTSIDE OF PALM BEACH COUNTY. APPROVED 1-27-98 h. DOCUMENT R-98-114-D TOURIST DEVELOPMENT TAX CATEGORY G 1997-98 GRANT AGREEMENT WITH STADIUM JUMPING, INC., FOR $7,500 FOR THE 1998 WINTER EQUESTRIAN FESTIVAL-PALM BEACH SERIES AT THE PALM BEACH POLO EQUESTRIAN CLUB FROM JANUARY 21 THROUGH MARCH 8, 1998, FOR TELEVISION PRODUCTION COSTS, MARKETING AND PROMOTION OUTSIDE PALM BEACH COUNTY. APPROVED 1-27-98 MOTION to approve the contracts on the contract list. Motion by Commissioner Foster, seconded by Commissioner Roberts and carried 5-0. Commissioners Aaronson and McCarty absent. 3.B. PUBLIC DEFENDER 3.B.1. DOCUMENT R-98-115-D INTERLOCAL AGREEMENT WITH THE PUBLIC DEFENDER'S OFFICE FOR $300,000 FROM OCTOBER 1, 1997, TO SEPTEMBER 30, 1998, TO PROVIDE FUNDING FOR ADDITIONAL LEGAL REPRESENTATION SERVICES TO INDIGENT DEFENDANTS FOR FY 1997-98. (SEE R-97-185-D) APPROVED 1-27-98 MOTION to approve the interlocal agreement. Motion by Commissioner Roberts, seconded by Commissioner Foster and carried 4-1. Commissioner Marcus opposed. Commissioners Aaronson and McCarty absent. 3.C. COMMUNITY SERVICES 3.C.1. a. DOCUMENT R-98-116-D SUBCONTRACT AGREEMENT BETWEEN THE DIVISION OF HUMAN SERVICES AND LOCKHEED MARTIN IMS CORPORATION FOR $271,603, EFFECTIVE UPON EXECUTION OF THE AGREEMENT UNTIL JUNE 30, 1998, FOR SPECIALIZED CASE MANAGEMENT AND SUPPORT SERVICES FOR 112 WORK AND GAIN ECONOMIC SELF-SUFFICIENCY WAGES PARTICIPANTS. (SEE R-97-1068-D) APPROVED 1-27-98 b. ADDITION OF EIGHT NEW POSITIONS (SEVEN SOCIAL WORKERS AND ONE SECRETARY), EFFECTIVE UPON EXECUTION OF THE AGREEMENT UNTIL JUNE 30, 1998. APPROVED 1-27-98 c. BUDGET AMENDMENT 98-320 BUDGET AMENDMENT FOR $271,603 IN THE GENERAL FUND FOR THE ADDITION OF EIGHT NEW POSITIONS (SEVEN SOCIAL WORKERS AND ONE SECRETARY). APPROVED 1-27-98 MOTION to approve the subcontract agreement, eight new staff positions and the budget amendment. Motion by Commissioner Foster, seconded by Commissoner Roberts and carried 5-0. Commissioners Aaronson and McCarty absent. 3.D. HEALTH DEPARTMENT 3.D.1. DOCUMENT R-98-117-D CONTRACT WITH THE DEPARTMENT OF HEALTH FOR $1,526,722 FOR FY 1997-98 FOR ENVIRONMENTAL HEALTH AND ENGINEERING PROGRAMS. APPROVED 1-27-98 MOTION to approve the contract. Motion by Commissioner Roberts, seconded by Commissioner Foster and carried 5-0. Commissioners Aaronson and McCarty absent. 3.E. ADMINISTRATION 3.E.1. DOCUMENT R-98-118-D INTERLOCAL AGREEMENT WITH BROWARD COUNTY; MIAMI-DADE COUNTY; BROWARD COUNTY METROPOLITAN PLANNING ORGANIZATION, MIAMI-DADE COUNTY METROPOLITAN PLANNING ORGANIZATION AND PALM BEACH COUNTY METROPOLITAN PLANNING ORGANIZATION AND THE STATE DEPARTMENT OF TRANSPORTATION FOR THE CREATION OF A REGIONAL TRANSIT ORGANIZATION TO SERVE FOR A THREE-YEAR TERM. (SUPERCEDES R-97-2055-D) APPROVED 1-27-98 MOTION to approve the interlocal agreement. Motion by Commissioner Roberts, seconded by Commissioner Foster and carried 5-0. Commissioners Aaronson and McCarty absent. 3.F. OFFICE FINANCIAL MANAGEMENT AND BUDGET 3.F.1. APPOINT MERRILL LYNCH AS UNDERWRITER AND SWAP PROVIDER TO REFINANCE THE AIRPORT SYSTEM REVENUE REFUNDING BONDS AND TO CONTINUE FINAL NEGOTIATIONS FOR COMPLETION OF THE DOCUMENTATION NECESSARY FOR THE PROPOSED REFUNDING. APPROVED AS AMENDED 1-27-98 MOTION to approve the appointment, include refinancing the 1992 Series bonds and continue negotiations. Motion by Commissioner Foster, seconded by Commissioner Roberts and carried 5-0. Commissioners Aaronson and McCarty absent. (CLERK'S NOTE: Commissioner Newell left the meeting.) 3.G. SURFACE TRANSPORTATION (PALM TRAN) 3.G.1. a. REJECT ALL PROPOSALS FOR THE SPECTRAN DIAL-A-RIDE CONTRACTED TRANSPORTATION SERVICE, CANCEL THE REQUEST FOR PROPOSAL (RFP), AND ISSUE AN INVITATION FOR BIDS FOR SPECTRAN DIAL-A-RIDE AMERICANS WITH DISABILITIES ACT TRANSPORTATION SERVICES FOR A FIVE YEAR CONTRACT. APPROVED 1-27-98 b. AMENDMENT TO PRICE AGREEMENT WITH AAA AMBULETTE FROM $1,O12,500, NOT TO EXCEED $1,612,500 AND A TIME EXTENSION FROM FEBRUARY 4, 1998, THROUGH APRIL 30, 1998, NOT TO EXCEED JUNE 30, 1998, IF NECESSARY, AND RESERVING THE RIGHT TO TERMINATE THE AGREEMENT PRIOR TO JUNE 30, 1998, UPON 14 DAYS NOTICE TO THE CONTRACTOR. APPROVED AS AMENDED 1-27-98
MOTION to approve rejection of all proposals, cancel the request for proposal, issue an invitation for bids and approve the amendment to the price agreement. Motion by Commissoner Roberts, seconded by Commissioner Marcus and carried 4-0. Commissoners Aaronson, McCarty and Newell absent. MOTION to approve the amendment to the price agreement. Motion by Commissioner Marcus, seconded by Commissioner Foster. Staff was directed to meet with Commissioner Roberts to discuss proposals and the possibility of having multiple providers and to present recommendations to the Board at the February 24, 1998, Board of County Commissioners meeting. UPON CALL FOR A VOTE, the motion carried 4-0. Commissioners Aaronson, McCarty and Newell absent. 6. 2:00 P.M. - IMPACT FEE EXPENDITURES - CANCELLED 7. 3:00 P.M. - JOINT MEETING BCC/SCHOOL BOARD/MUNICIPAL LEAGUE CANCELLED 8. ADJOURNMENT The Chair declared the meeting adjourned at 12:10 p.m. ATTESTED: APPROVED: Clerk Chairman |
