MEETING: BOARD OF COUNTY COMMISSIONERS: REGULAR/WORKSHOP

1. CALL TO ORDER: August 25, 1998, at 9:32 a.m., in the Palm Beach County Governmental Center, West Palm Beach, Florida.

1.A. ROLL CALL

MEMBERS AND OFFICERS PRESENT:

Chair Burt Aaronson

Vice-Chair Maude Ford Lee

Commissioner Ken L. Foster - Arrived later

Commissioner Mary McCarty - Absent

Commissioner Karen T. Marcus - Arrived later

Commissioner Warren H. Newell

Commissioner Carol A. Roberts

County Administrator Robert Weisman

County Attorney Denise Dytrych

Deputy Clerk Gilbert Centeno

2. AGENDA APPROVAL

2.A. ADDITIONS, DELETIONS, SUBSTITUTIONS - None

2.B. ADOPTION

MOTION to adopt the Agenda. Motion by Commissioner Roberts, seconded by Commissioner Lee and carried 4-0. Commissioners Foster, McCarty and Marcus absent.

3. REGULAR AGENDA

3.A. CLERK

3.A.1.

WARRANT LIST DATED AUGUST 24, 1998. APPROVED 8-25-98

COMPUTER CHECKS $10,191,833.05

WIRE TRANSFERS 5,387,148.97

MANUAL CHECKS 25,457.00

TRUSTEE DISBURSEMENTS 0.00

$15,604,439.02

MOTION to approve the Warrant List. Motion by Commissioner Roberts, seconded by Commissioner Lee and carried 4-0. Commissioners Foster, McCarty and Marcus absent.

(CLERK'S NOTE: Commissioner Foster joined the meeting.)

3.A.2.

CONTRACTS ON THE CONTRACT LIST EXECUTED BY THE PURCHASING DIRECTOR:

a.

TERM CONTRACT WITH INTERNATIONAL GOLF MAINTENANCE, INC., FOR $1.236 MILLION FOR TURF MANAGEMENT AT OKEEHEELEE GOLF COURSE FROM OCTOBER 1, 1998, THROUGH SEPTEMBER 30, 2000. APPROVED 8-25-98

b.

TERM CONTRACT WITH MELROSE SUPPLY & SALES CORPORATION, BAVCO, HUGHES SUPPLY, INC., AND U.S. FILTER DISTRIBUTION GROUP FOR A TOTAL OF $114,200 TO PURCHASE VARIOUS IRRIGATION PARTS BY MANUFACTURER ON AN AS-NEEDED BASIS FROM AUGUST 25, 1998, THROUGH AUGUST 24, 1999. APPROVED 8-25-98

c.

EXTENSION AND INCREASE IN THE AUTHORIZED EXPENDITURE LEVEL TO TERM CONTRACT WITH LEWIS GRAHAM LANDSCAPE, M & B LANDSCAPING, INC., LUIS CINTRON'S LAWN SERVICE, B & N LANDSCAPING, INC., DBA MACLEAN LANDSCAPING, YARD CLEAN, AND MECHANIZED LAWN MAINTENANCE OF FLORIDA, FROM $195,000 TO $247,000 TO PROVIDE GROUNDS MAINTENANCE FOR VARIOUS COUNTY BUILDINGS FROM AUGUST 31, 1998, THROUGH NOVEMBER 30, 1998. APPROVED 8-25-98

MOTION to approve the contracts on the contract List. Motion by Commissioner Roberts, seconded by Commissioner Lee and carried 5-0. Commissioners McCarty and Marcus absent.

3.B. ENGINEERING AND PUBLIC WORKS

TIME CERTAIN - 9:30 A.M.

3.B.1. RESOLUTION R-98-1295

RESOLUTION ABANDONING THE PLAT OF PALM BEACH DOWNS AND ALL EASEMENTS AND RIGHTS-OF-WAY WITHIN THE PLAT, LOCATED 0.25 MILE WEST OF STATE ROAD 7 ON THE NORTH SIDE OF THE WESTERLY EXTENSION OF WEST ATLANTIC AVENUE. THE PROPERTY ENCOMPASSING THE LAND WITHIN THE PLAT HAS BEEN INCORPORATED INTO AND DESIGNATED AS A CONSERVATION TRACT IN CONJUNCTION WITH THE DELRAY TRAINING CENTER PLANNED UNIT DEVELOPMENT. (P.O.P. 485610 OF 8-18-98) ADOPTED 8-25-98

County Engineer George T. Webb asked to include revised language to substitute for item 4 of the resolution: the recording of this abandonment resolution is contingent upon: (1) the petitioner providing drainage easements to Palm Beach County for West Atlantic Avenue, west of State Road 7, which easements shall provide for required conveyance, storm-water management and legal positive discharge, as acceptable to the County engineer's office and (2) the petitioner constructing the necessary drainage system to provide legal positive outfall for the section of West Atlantic Avenue, west of State Road 7, that drains through Palm Beach Downs.

MOTION to adopt the resolution as amended. Motion by Commissioner Foster and seconded by Commissioner Roberts.

PUBLIC COMMENT:

Roger Feena protested adoption of the resolution due to outstanding issues which had not been addressed and/or waived regarding drainage along West Atlantic Avenue, bond drainage on the project, reclamation and a civic site.

(CLERK'S NOTE: Commissioner Marcus joined the meeting.)

UPON CALL FOR A VOTE, the motion carried 6-0. Commissioner McCarty absent.

WORKSHOP ITEMS

4. 9:30 A.M. - ANNEXATION REPORT BY PLANNING, ZONING AND BUILDING DEPARTMENT. DIRECTION 8-25-98

Commissioner Marcus suggested emphasis be placed on annexation incentive programs, especially for areas in need of water, sewer and roads and to include affluent areas.

Commissioner Newell urged prioritization of Community Development Block Grant (CDBG) Program funds to annexed areas and creation of a new policy on incentive programs.

Commissioner Foster recommended that staff look at policies in place to protect the County financially for recovering costs of annexation and to change the timeline for voluntary annexations.

STAFF WAS DIRECTED TO:

• Identify the district location of each enclave that is less than 10 acres

• Not to support legislative changes to municipalities and as a priority, specifically addressing enclaves greater than 10 acres and change the definition of enclave

• Support continued coordination with the municipalities and actively implement the policies established in the Comprehensive Plan. Additional attention and effort should be directed toward use of joint planning areas to resolve land use issues or conflicts which may arise within overlapping future annexation areas.

• Support the County Intergovernmental Coordination Program created to establish a countywide comprehensive plan amendment coordinated review process. The purview of the Intergovernmental Plan Amendment Review Committee (IPARC) should be expanded to address annexation conflicts in addition to land use plan amendment conflicts. This item should be brought to the attention of the IPARC Executive Committee.

• Support maintenance of the County's Annexation Policy and review process. A continued effort should be made to promote the review process and assistance programs to the municipalities. Staff should provide the municipalities with a summary of the annual annexation.

• Support a more complete assessment of the Annexation Incentive Program, involving elected officials as well as staff, to determine why the program has only been used once. Upon reassessment of the program, the County should proactively identify situations which could benefit from the program, and market the Annexation Incentive Program to municipalities. Cost sharing needs to be better publicized to the cities, cost factor benefits to the County identified and Community Development Block Grant or other grant funding prioritized.

RECESS

At 10:30 a.m., the Chair declared a recess.

RECONVENE

At 10:39 a.m., the Board reconvened with Commissioners Aaronson, Foster, Lee, Marcus, Newell and Roberts present.

5. 10:30 A.M. - DEVELOPMENT REGIONS AND INCUBATOR PROGRAMS. DIRECTION 8-25-98

Chris Brown, Director of Community Development, City of Delray Beach, urged the Board to place $450,000 in the incubator program core grant fund and $250,000 in its competitive grant fund. Commissioner Lee supported this recommendation.

Commissioner Aaronson was concerned with the measurement criteria for the amount of grant funds leveraged against number of the jobs created.

Commissioner Roberts suggested the contract be reported if not completed within the its timelines. She stated that the development regions program was an exceptionally good program and commended Commissioner Lee's leadership to this project.

(CLERK'S NOTE: For additional discussion of Item 5., see Page 6.)

RECESS

At 12:00 m., the Chair declared a recess.

RECONVENE

At 2:10 p.m., the Board reconvened with Commissioners Aaronson, Foster, Lee, Marcus, Newell and Roberts present.

6. 2:00 P.M. - SUBSTANCE ABUSE AGENCIES' OUTCOME MEASURES. DIRECTION 8-25-98

Commissioners Aaronson and Roberts were concerned that output data measurements were not available after so many years of studying the core deliverables.

Commissioner Roberts questioned if there was a duplication of services. She suggested national standards for recidivism rates be provided and also questioned the ratio of private clients to public clients and the success of private versus public treatment.

Commissioner Aaronson suggested use of state benchmarks on recidivism rates. Commissioner Lee proposed comparing County actual recidivism data against state actual benchmark data rates after one year and follow-up data for development and planning appropriate programs.

Barbara Cox, vice-chair of the Citizens Advisory Committee, suggested incorporating a General Educational Development (GED) component, job training skills and interview techniques, to include life skills to improve self-esteem into the treatment program.

STAFF WAS DIRECTED TO:

• Provide a preliminary report in six months on substance abuse treatment and prevention services

RECESS

At 3:03 p.m., the Chair declared a recess.

RECONVENE

At 3:09 p.m., the Board reconvened with Commissioners Aaronson, Lee, Marcus, Newell and Roberts present.

7. 3:00 P.M. - HOUSING/FINANCE AUTHORITY. DIRECTION 8-25-98

Richard Ellington, attorney for the Palm Beach County's Housing and Finance Authority, suggested the Housing Finance Authority Ordinance be clarified to reflect the purchase of goods.

Commissioner Lee, concerned with the professional teams, suggested that a rotational system be in place to give more opportunity for greater participation on the authority management.

Commissioners Newell and Aaronson were concerned with marketing units out of the County for low to moderate-income housing, especially within the senior citizen community. They suggested that marketing money be stopped and redirected for County citizens.

Commissioner Roberts objected that far too few units are built for low income people.

Commissioner Newell complained about the overall impact on roadways, drainage, water, schools, fire and police. He indicated that notification to the County Commission of potential changes in zoning projects should be improved.

Commissioner Aaronson suggested using Channel 20 to show the Housing Finance Authority video presentation.

(CLERK'S NOTE: Commissioner Aaronson left the meeting.)

STAFF WAS DIRECTED TO:

• Change Section 6 of Ordinance 79-3 so that professional service contracts above $10,000 do not require Board approval

• Provide a list of guidelines for County Commission recommendations

• Identify in writing what "other" constitutes in the Authority's general fund budget

• Address concerns with out-of-County marketing, residency requirements, changes in auditing, legal and administration team opportunities on a rotational basis and establish bylaws for the authority

(CLERK'S NOTE: For earlier discussion of Item 5., see Page 4.)

5. 10:30 A.M. - DEVELOPMENT REGIONS AND INCUBATOR PROGRAMS. DIRECTION 8-25-98

Commissioner Newell expressed his frustration and questioned staff about spending County and/or federal funds for a capital building program for the incubators. He added that there are numerous vacant buildings with inexpensive rent which could be used, rather than having new facilities built exclusively for the incubator grant recipients.

Commissioner Newell requested a deadline be set on the number of jobs created within a specific time and suggested eliminating funding if goals were not met.

Commissioner Lee explained that these programs for small businesses are very balanced. The meager funds the County had invested would be returned tenfold upon training completion and business start-ups.

Commissioner Roberts supported the development regions incentive grant program but questioned spawning any new incubator program and administration. She stated this costs the County more money and the results are not seen from the corresponding businesses. She also added there are duplicative programs with the same service areas.

Commissioner Marcus shared the same concern about administration overhead costs and planning not done in an organized fashion. She requested the need to establish a time frame, a game plan and productivity monitoring of incubator programs.

Commissioner Roberts said the County should continue with Community Development Block Grant funding for the 10 percent community development set-aside program for lagging and developing regions.

STAFF WAS DIRECTED TO:

• Provide a master plan for the business incubation system and report at the next budget meeting

• Create the tracking system for success and failure rates for businesses created

• Extend incubation program funding for six months until completion of a master plan study

• Detach the incubator program for Business & Economic Development & Revitalization Corporation into a separate independent contract from the other participating incubators

• Provide a historical background on last fiscal year's budget and show what was new and encumbered money at the next budget meeting

UNSCHEDULED ITEM

3.C.1.

REQUEST FROM STATE REPRESENTATIVE SHARON MERCHANT FOR CHANNEL 20 TO ASSIST IN PRODUCING A ONE-HOUR DOMESTIC VIOLENCE VIDEO AND WAIVE THE APPROXIMATE COSTS OF $10,000 FOR THIS PROJECT. APPROVED 8-25-98

MOTION to approve the video and waiver request. Motion by Commissioner Marcus, seconded by Commissioner Roberts and carried 4-0. Commissioners Aaronson, Foster and McCarty absent.

8. ADJOURNMENT

The Chair declared the meeting adjourned at 5:30 p.m.

ATTESTED: APPROVED:

Clerk Chairman