March 24, 2015 9:30 a.m. BOARD OF COUNTY COMMISSIONERS

FINAL

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

ADDITIONS, DELETIONS, & SUBSTITUTIONS

 

MARCH 24, 2015

 

PAGE ITEM

 

2 3B-1 ADD-ON: Staff recommends motion to:

 

A) approve the emergency procurement of seven (7) used paratransit vehicles from Advantage Funding Commercial Capital Corp. (FCCC) in an amount not to exceed $210,000;

 

B) approve the emergency procurement of three (3) used paratransit vehicles from Advantage Auto Finance Company, LLC (AAFC) in an amount not to exceed $90,000;

 

C) authorize staff to negotiate the terms of a Bill of Sale with FCCC and AAFC for each vehicle identified in A) and B) above;

 

D) approve transfer of $300,000 from the General Fund Contingency Reserve; and

 

E) approve Budget Amendment of $300,000 in Palm Tran Operations Fund (1340) to recognize transfer from the General Fund.

 

Summary: Two Wheels, Inc. (Two Wheels), which is owned by Bettye Jones, is a certified Disadvantaged Business Enterprise (DBE) that provided paratransit services under its Contract with Metro Mobility Management Group, LLC (Metro) (R2012-0934). In good faith, and in order to meet the needs of the public and the terms of its contract with Metro, Two Wheels leased a total of ten (10) new vehicles from AAFC and FCCC. These leases were signed in 2013, prior to the approval of the Settlement Agreement between the County and Metro (R2014-0101), which stipulated an early termination date of January 31, 2015. Since Two Wheels is not providing services for any of the three (3) new paratransit providers, the ten (10) vehicles previously leased for use under its contract with Metro are available for immediate purchase. It is estimated that the current payoff amount for these vehicles is approximately $385,000. Staff calculates that the fair market value of these vehicles is $330,000 based on a linear depreciation calculation. On February 1, 2015, the County transitioned to a new service delivery model, which utilizes three (3) new paratransit providers and 231 new County-owned vehicles. After six (6) weeks in operation under the new service model, staff has determined that there is a pressing need to acquire these vehicles to maintain service levels approved by the Board of County Commissioners. Competitively procuring new vehicles through normal procurement methods could take up to six (6) months and cost up to $800,000. Such a delay would be detrimental to the interests and welfare of the County. Prior to or at the time of payment to FCCC and AAFC for the vehicles, the County must receive satisfactory evidence that the motor vehicle lease agreements have been terminated and that Two Wheels has been released from any and all obligations thereunder. Two Wheels must also execute a full General Release and Waiver for any and all claims against the County and Palm Tran, Inc. Funds for the emergency purchase of these ten (10) vehicles would come from General Fund Contingency Reserves. Countywide (DR)

 

NOTE: Items that were revised, added, deleted, or backup submitted and were not listed on the addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).


ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

 

 

MARCH 24, 2015

 

 

TUESDAY COMMISSION CHAMBERS

9:30 A.M.

 

 

 

1. CALL TO ORDER

 

A. Roll Call

B. Invocation

C. Pledge of Allegiance

 

 

2. AGENDA APPROVAL

 

A. Additions, Deletions, Substitutions

B. Adoption

 

 

3. REGULAR AGENDA (Pages )

 

 

4. WORKSHOP SESSION

 

 

A. 9:30 A.M. Agriculture Reserve Tier (PZB)

 

 

 

5. ADJOURNMENT
MARCH 24, 2015

 

 

3. REGULAR AGENDA

 

 

A. CLERK & COMPTROLLER

 

1. Staff recommends motion to approve: Warrant List.

 

 

2. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller=s Office. Countywide

 

 

B. PALM TRAN

 

1. ADD-ON: Staff recommends motion to:

 

A) approve the emergency procurement of seven (7) used paratransit vehicles from Advantage Funding Commercial Capital Corp. (FCCC) in an amount not to exceed $210,000;

 

B) approve the emergency procurement of three (3) used paratransit vehicles from Advantage Auto Finance Company, LLC (AAFC) in an amount not to exceed $90,000;

 

C) authorize staff to negotiate the terms of a Bill of Sale with FCCC and AAFC for each vehicle identified in A) and B) above;

 

D) approve transfer of $300,000 from the General Fund Contingency Reserve; and

 

E) approve Budget Amendment of $300,000 in Palm Tran Operations Fund (1340) to recognize transfer from the General Fund.

 

Summary: Two Wheels, Inc. (Two Wheels), which is owned by Bettye Jones, is a certified Disadvantaged Business Enterprise (DBE) that provided paratransit services under its Contract with Metro Mobility Management Group, LLC (Metro) (R2012-0934). In good faith, and in order to meet the needs of the public and the terms of its contract with Metro, Two Wheels leased a total of ten (10) new vehicles from AAFC and FCCC. These leases were signed in 2013, prior to the approval of the Settlement Agreement between the County and Metro (R2014-0101), which stipulated an early termination date of January 31, 2015. Since Two Wheels is not providing services for any of the three (3) new paratransit providers, the ten (10) vehicles previously leased for use under its contract with Metro are available for immediate purchase. It is estimated that the current payoff amount for these vehicles is approximately $385,000. Staff calculates that the fair market value of these vehicles is $330,000 based on a linear depreciation calculation. On February 1, 2015, the County transitioned to a new service delivery model, which utilizes three (3) new paratransit providers and 231 new County-owned vehicles. After six (6) weeks in operation under the new service model, staff has determined that there is a pressing need to acquire these vehicles to maintain service levels approved by the Board of County Commissioners. Competitively procuring new vehicles through normal procurement methods could take up to six (6) months and cost up to $800,000. Such a delay would be detrimental to the interests and welfare of the County. Prior to or at the time of payment to FCCC and AAFC for the vehicles, the County must receive satisfactory evidence that the motor vehicle lease agreements have been terminated and that Two Wheels has been released from any and all obligations thereunder. Two Wheels must also execute a full General Release and Waiver for any and all claims against the County and Palm Tran, Inc. Funds for the emergency purchase of these ten (10) vehicles would come from General Fund Contingency Reserves. Countywide (DR)

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