August 28, 2015 @ 4:00 P.M.

 

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

ADDITIONS, DELETIONS, & SUBSTITUTIONS

 

SEPTEMBER 1, 2015

 

PAGE             ITEM

 

  6                    2C-5               ADD-ON: Proclamation declaring October 2015 as “Domestic Violence Awareness Month” in Palm Beach County. (Sponsored by Commissioner Taylor)

 

10                    3E-2*              REVISED TITLE & SUMMARY: Staff recommends motion to:

 

A)  receive and file Scope of Work Exhibits for the FY 2014 Continuum of Care Program Competition Agreements with the U.S. Department of Housing and Urban Development (HUD) for the below listed projects:

           

1.    Flagler Project, Project No. FL0281L4D051407, for the period May 1, 2015, through April 30, 2016, in an amount of $393,309 to provide 32 one-bedroom apartments for single adults suffering from mental illness; and

 

2.    Project Northside, Project No. FL0277L4D051402, for the period July 1, 2015, through June 30, 2016, in an amount of $84,491 to provide seven one-bedroom apartments for single adults suffering from mental illness.

 

B)  delegate signature authority to the County Administrator, or their designee, to sign the subcontract and/or tranfer the grant directly to with The Jerome Golden Center for Behavioral Health, Inc., for the period May 1, 2015, through April 30, 2016, in an amount up to $393,309 for the Flagler Project grant; and

 

C)  delegate signature authority to the County Administrator, or their designee, to sign the subcontract and/or transfer the grant directly to with The Jerome Golden Center for Behavioral Health, Inc., for the period July 1, 2015, through June 30, 2016, in an amount up to $84,491 for the Project Northside grant.

 

SUMMARY:  The Shelter Plus Care Grants provide apartments for 39 single adults suffering from mental illness. There is no County match requirement for these agreements.  A 25% match is provided by The Jerome Golden Center for Behavioral Health, Inc., in the amount of $119,451. These agreements were executed by delegated authority.  Agenda Item 3E-8, dated November 18, 2014 authorizes the County Administrator, or his designee to execute agreements for this purpose. Originally, HUD restricted Shelter Plus Care applicant eligibility to government entities, therefore, the County served as the original grantee. With the reauthorization of the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009, eligibility is no longer restricted to a government agency.  The Jerome Golden Center for Behavioral Health, Inc. is the sponsor that has carried out these activities funded by these projects.  HUD has reviewed the projects and determined that The Jerome Golden Center for Behavioral Health, Inc. will offer the same level of services to the same number of homeless clients as set forth in the original application. As a result, the Division of Human Services is working with HUD to transfer these two projects to The Jerome Golden Center for Behavioral Health, Inc.  These agreements are being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s office to note and receive these items. (Human Services) Countywide (HH) (Community Services)


23                    3K-11             REVISED TITLE: Staff recommends motion to approve:  the re-appointment of an at-large member to the Water Utilities Advisory Board for a second term of three years effective October 1, 2015 through September 30, 2018:

 

Nominee:                     Requirements:                          Seat No.           Nominated by:

Beverly Scott                Current WUD Customer                 10                   Mayor Vana

                                    Resides in Glades area of PBC                          Comm. Valeche

                                                                                                            Comm. Abrams

                                                                                                            Comm. McKinlay          

                                                                                                            Comm. Burdick

                                                                                                            Comm. Taylor  

 (WUD)

 

 

27                    3Q-2               REVISED TITLE & SUMMARY: Staff recommends motion to:

 

A) receive and file the following four Grant Adjustment Notices with the U.S. Department of Justice, Office of Justice Programs:

 

1.    GAN #012 - modify project scope;

2.    GAN #013 -to attend Florida Gang Conference modify the project scope;

3.    GAN #014 - extend the project period to September 30, 2016;

4.    GAN #015 - modify the budget for the Office of Juvenile Justice and Delinquency Prevention (OJJDP) Second Chance Act Grant.

 

B) receive and file the following contract amendments to extend the expiration dates, modify the scope of work and adjust the contract amounts:

 

1.    First Amendment to Contract with The Lord’s Place, Inc. (R2015-0581, received and filed May 5, 2015), for Transitional Housing for Juvenile Reentry extending the expiration date, modifying the scope of work and decreasing the contract amount by $14,495 for a total not to exceed $40,505; and

 

2.    Third Amendment to Contract with Gulfstream Goodwill, Inc. for Education, Employment, and Case Management for Juvenile Reentry (R2014- 0471, received and filed April 1, 2014), extending the expiration date, modifying the scope of work, and decreasing the contract amount by $31,902 for a total not to exceed to $287,417; and

 

3.    Third Amendment to Contract with Choice to Change, Inc. for Community Service and Restitution Assistance for Juvenile Reentry (R2014-0469, received and filed April 1, 2014), extending the expiration date, modifying the scope of work and increasing the contract amount by $30,813 for a total not to exceed $129,522;

 

C) approve Budget Adjustment to reflect GAN #015.

 

SUMMARY: Palm Beach County was awarded a $750,000 grant from the U.S Department of Justice Office of Justice Programs to implement reentry services for juveniles until September 30, 2015.  The GAN documents being received and filed do not change the original award amount of $750,000. On June 25, 2015, the OJJDP granted the Criminal Justice Commission a no cost extension, allowing the project to be extended to September 30, 2016. The amended contracts extend the expiration date to reflect the extended grant period (to September 30, 2016), modify the scope of work and budget, and increases/decreases the total contract amounts. There is no cost to the county.  These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2013-1668 that was approved by the Board on November 19, 2013, and are now being submitted to the Board to receive and file. Countywide (JB) (CJC)

 


28                    3Q-3               DELETED: Staff recommends motion to: A) receive and file eight grant adjustment notices, numbered 18 through 25, for the grant with the U.S. Department of Justice, Bureau of Justice Assistance for the Adult Drug Court Program (R2012-0171) through September 30, 2015:…(CJC) (Further staff review)

 

29                    3Q-4               DELETED: Staff recommends motion to receive and file: A) eighteen grant adjustment notices for a grant with the U.S. Department of Justice, Office of Justice Programs for the Juvenile Justice System Co-Ocurring Disorders Project through September 30, 2015:…(CJC) (Further staff review)

 

32                    4A-1                DELETED: Palm Beach Juvenile Correctional Facility – Discussion with Christina K. Daly, Secretary, Florida Department of Juvenile Justice. (Admin) (Moved to October 6, 2015)

 

35                    4F-1                ADD-ON & WAITING FOR BACKUP: Staff recommends motion to approve: a Certification of Consistency with the Consolidated Plan for the Fair Housing Center of the Greater Palm Beaches, Inc. (FHC). SUMMARY: The U.S. Department of Housing and Urban Development (HUD) requires grant applications by fair housing enforcement organizations to be submitted with a Certification of Consistency with the Consolidated Plan of the local jurisdiction.  FHC is applying to HUD for a Fair Housing Initiatives Program/Private Enforcement Initiative grant and requires this Certification from Palm Beach County to do so.  The Department of Economic Sustainability (DES) examined the proposed program’s goals and objectives outlined in the grant application and determined that they are consistent with the overall goals and objectives outlined in the County’s Analysis of Impediments to Fair Housing Choice, an Appendix of the County’s Consolidated Plan.  The goals and objectives include identifying and eradicating discrimination under the Federal Fair Housing Act, promoting fair housing choice for all persons and promoting housing that is structurally accessible to, and usable by, all persons.  Since FHC’s grant application is consistent with the County’s Consolidated Plan, staff recommends approval of this Certification. (Strategic Planning) Countywide (JB) (DES)

 

 

 

NOTE:  Items that were revised, added, deleted, or backup submitted and were not listed on the addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).


 

 

ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

 

SEPTEMBER 1, 2015

 

 

TUESDAY                                                                                                                COMMISSION

9:30 A.M.                                                                                                                   CHAMBERS

 

 

1.         CALL TO ORDER

 

A.        Roll Call

B.        Invocation

C.        Pledge of Allegiance

 

2.         AGENDA APPROVAL/SPECIAL PRESENTATIONS

 

A.        Additions, Deletions, Substitutions

B.        Adoption

            C.        Special Presentations (Page 6)

 

3.         CONSENT AGENDA (Pages 7 - 31)

 

4.         REGULAR AGENDA (Pages 32 - 35)

            TIME CERTAIN 10:30A.M. (Palm Beach Juvenile Correctional Facility) (Page 32)

 

5.         BOARD APPOINTMENTS (Page 36)

 

6.         MATTERS BY THE PUBLIC – 2:00 P.M. (Page 37)

 

7.         STAFF COMMENTS (Page 38)

 

8.         COMMISSIONER COMMENTS (Page 39)

 

9.         ADJOURNMENT (Page 39)

 

 

 

 

* * * * * * * * * * *

SEPTEMBER 1, 2015

 

TABLE OF CONTENTS

 

 

SPECIAL PRESENTATIONS - 9:30 A.M.

Page 6

            2C-1   Puppy Mill Awareness Day

            2C-2   Childhood Cancer Awareness Month

            2C-3   Palm Beach Partners Business Matchmaker Conference & Expo Day

2C-4   Certificate of Appreciation to Donna H. White

 

 

 

CONSENT AGENDA

 

 

A.  ADMINISTRATION  -  None

 

B. CLERK & COMPTROLLER

Page 7

            3B-1    Warrant list

            3B-2    Minutes: None

            3B-3    Contracts and claims settlements list

            3B-4    Change orders, work task orders, minor contracts, final payments, etc.

            3B-5    Unclaimed Monies

 

C. ENGINEERING & PUBLIC WORKS

Page 7

            3C-1   Contract with Dickerson Florida, Inc. for construction of Bluegill Trail (Grassy Waters Preserve to north of PGA Blvd)

            3C-2   Second Amendment to the intersection improvements annual contract with HSQ, Group, Inc.

Page 8

            3C-3   Resolution to convey a County Deed for a parcel of land at the southeast corner of Lyons Road to Boynton Beach Associates XXII, LLLP (G.L. Homes)

            3C-4   Supplemental Agreement No. 3 with Bridge Design Associates, Inc. for professional services relating to the Camino Real Road/Boca Club Bridge project

            3C-5   Third Amendment to the annual asphalt milling and resurfacing contract with Community Asphalt Corporation

Page 9

            3C-6   Hold Harmless Agreement with the Wellington View Homeowners Association, Inc. regarding deviation from County landscape location requirements

 

D. COUNTY ATTORNEY

Page 9

            3D-1   Project Closeout and Settlement Agreement with Center Marine Contracting, LLC relating to maintenance dredging in the vicinity of the South Lake Worth Inlet

 

E. COMMUNITY SERVICES

Page 9

            3E-1    Amendment No. 1 with FoundCare, Inc. associated with the Ryan White Program

Page 10

            3E-2    Receive and file/delegate signature authority relating to the Shelter Plus Care grant

            3E-3    Host Agency Agreement with AARP Foundation Senior Community Service Employment Agency to utilize seniors in work assignments

 

F. AIRPORTS

Page 11

            3F-1    Extension of Time to Joint Participation Agreement with Florida Department of Transportation related to the rehabilitation of Itinerant Apron at Palm Beach County Park Airport

            3F-2    List of 12 charitable organizations to benefit from proceeds from the fountain at PBIA

 


SEPTEMBER 1, 2015

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

 

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET

Page 12

            3G-1   Resolution associated with issuance of Public Improvement Revenue Bonds

 

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 13

            3H-1   Receive and file five standard equipment use agreements

            3H-2   Receive and file four First Amendments to Agreements with County Credit Union regarding placement of ATMs

Page 14

            3H-3   Resolution authorizing a Restated Lease Agreement with Housing Partnership, Inc. for the use of county facility at 1101 Mentone Road

            3H-4   Amendment No. 3 with The Gordian Group, Inc. for consulting/professional services in conjunction with renovation, repair and/or maintenance improvements

Page 15

            3H-5   Agreement with Delray Medical Center, Inc. relating to the 800 MHz Radio System

 

I. ECONOMIC SUSTAINABILITY

Page 15

            3I-1     Financial Assistance Award with the U.S. Economic Development Administration for a Science and Research Park Development Grant

Page 16

            3I-2     Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan for the Pahokee Housing Authority

            3I-3     Receive and file two documents for the Department of Economic Sustainability

            3I-4     Release of Performance Bond for Biotest Pharmaceuticals Corporation relating to a Job Growth Incentive Grant

Page 17

            3I-5     Allocation of funds required as the local government contribution under the Florida Housing Finance Corporation’s Housing Tax Credit Program

Page 18

            3I-6     Allocation of funds required as the local government contribution under the Florida Housing Finance Corporation’s State Apartment Incentive Loan Program

 

J. PLANNING, ZONING & BUILDING  -  None

 

K. WATER UTILITIES

Page 18

            3K-1    Consultant Services Authorization No. 8 with Hazen and Sawyer, P.C. for the GL09 Glades Infiltration/Inflow projects

Page 19

            3K-2    Work Authorization No. 2 with Globaltech, Inc. for the Western Region Wastewater Treatment Facility Power improvements project

            3K-3    Receive and file four standard documents for the Water Utilities Department

            3K-4    Utility Work by Highway Contractor Agreement with the Florida Department of Transportation regarding improvements to Southeast Avenue G (South Main Street to SE 9th Street) in Belle Glade

Page 20

            3K-5    Consultant Services Authorization No. 11 for Runyon Village, Water and Wastewater System improvements with Mock, Roos & Associates, Inc.

            3K-6    Consultant Services Authorization No. 10 for the Water Main Extension connecting SR 15 to SR 80 project with Holtz Consulting Engineers, Inc.

Page 21

            3K-7    Contract with Aquifer Maintenance and Performance Systems, Inc. for the Systemwide Wellfield Rehabilitation and Maintenance project

            3K-8    Work Authorization No. 3 for the improvements to the Pahokee Elevated Water Storage Tank project with Globaltech, Inc.

SEPTEMBER 1, 2015

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

 

K. WATER UTILITIES (Cont’d)

Page 22

3K-9    Contract with Southern Underground Industries, Inc. for the Water Main & Force Main Aerial Crossing Replacement project

            3K-10 Interlocal Agreement for Emergency Potable Water Service/Settlement of Claims with the City of West Palm Beach

Page 23

            3K-11 Water Utilities Advisory Board reappointment

 

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 23

            3L-1    Local Agency Program Supplemental Agreement with the Florida Department of Transportation relating to the Bluegill Trail project

Page 24

            3L-2    First Amendments to four annual coastal and marine engineering contracts

Page 25

            3L-3    Task Assignment No. 7 to the Department of Environmental Protection Agreement for on-going site management activities relating to petroleum contamination site cleanup

 

M. PARKS & RECREATION

Page 25

            3M-1   Receive and file one Amphitheater Rental Agreement

 

N. LIBRARY  -  None

 

P. COOPERATIVE EXTENSION SERVICE  -  None

 

Q. CRIMINAL JUSTICE COMMISSION

Page 26

            3Q-1   Grant Adjustment Notices 13 – 20 relating to the Second Chance Act Grant from the Department of Justice

Page 27

            3Q-2   Grant Adjustment Notices 12 – 15 from the Department of Justice and receive and file amendments to contracts associated with reentry services for juveniles

Page 28

            3Q-3   Grant Adjustment Notices 18 – 25 from the Department of Justice and approve contracts with vendors associates with drug treatment and testing services under the Drug Court Program

Page 29

            3Q-4   Grant Adjustment Notices 1 – 18 from the Department of Justice/Contract with Drug Abuse Treatment Association, Inc. associated with psychiatric services and staffing for juveniles

 

R. HUMAN RESOURCES  - None

 

S. FIRE RESCUE

Page 30

            3S-1    Fire Code Board of Appeals and Adjustments Committee reappointments

 

T. HEALTH DEPARTMENT  -  None

 

U. INFORMATION SYSTEMS SERVICES

Page 30

            3U-1   Interlocal Agreement for application hosting services with the City of Jacksonville

Page 31        

3U-2   Rate reductions for network services to external agencies

 

V. METROPOLITAN PLANNING ORGANIZATION  -  None


SEPTEMBER 1, 2015

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

W. PUBLIC AFFAIRS  -  None

 

X. PUBLIC SAFETY

Page 31

            3X-1    Consumer Affairs Hearing Board reappointments

 

Y. PURCHASING  -  None

 

Z. RISK MANAGEMENT  -  None

 

AA. PALM TRAN  -  None

 

BB. YOUTH SERVICES  -  None

 

 

 

REGULAR AGENDA

 

ADMINISTRATION

Page 32

            4A-1    Palm Beach Juvenile Correctional Facility – Discussion with Christina K. Daly, Secretary, Florida Department of Juvenile Justice – TIME CERTAIN 10:30 A.M.

 

            COMMISSION ON ETHICS

Page 33

            4B-1    Commission on Ethics Ordinance

            4B-2    Code of Ethics Ordinance

 

            INFORMATION SYSTEMS SERVICES

Page 34

            4C-1   Waiver of contractual requirements/Interlocal Agreement with Orange County, Florida for a disaster recovery site for the County’s NG9-1-1 public emergency communications system

 

            FACILITIES DEVELOPMENT & OPERATIONS

Page 35

            4D-1   Selection of Motorola Solutions, Inc. as the highest ranked vendor for the P25 Trunked Simulcast Countywide Public Radio System project

 

            COUNTY ATTORNEY

Page 35

            4E-1    Discussion on forming a Citizen’s Review Board to investigate complaints of alleged misconduct by the Palm Beach County Sheriff’s Office

 

BOARD APPOINTMENTS  (Page 36)

 

MATTERS BY THE PUBLIC – 2:00 P.M. (Page 37)

 

STAFF COMMENTS  (Page 38)

 

COMMISSIONER COMMENTS (Page 39)

 

ADJOURNMENT (Page 39)

 


SEPTEMBER 1, 2015

 

 

2C.      SPECIAL PRESENTATIONS – 9:30 A.M.

 

 

            1.         Proclamation declaring September 27, 2015 as “Puppy Mill Awareness Day” in Palm Beach County. (Sponsored by Mayor Vana)

 

 

2.         Proclamation declaring September 2015 as “Childhood Cancer Awareness Month” in Palm Beach County. (Sponsored by Mayor Vana)

 

 

3.         Proclamation declaring September 18, 2015 as “Palm Beach Partners Business Matchmaker Conference & Expo Day” in Palm Beach County. (Sponsored by Vice Mayor Berger)

 

 

4.         Certificate of Appreciation presented to Donna H. White for being inducted into the LPGA Teaching and Club Professionals Hall of Fame.  (Sponsored by Commissioner McKinlay)

 

 

5.         ADD-ON: Proclamation declaring October 2015 as “Domestic Violence Awareness Month” in Palm Beach County. (Sponsored by Commissioner Taylor)

 

 

* * * * * * * * * * * *


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

B.        CLERK & COMPTROLLER

 

1.         Staff recommends motion to approve:  Warrant List.

 

 

2.         Staff recommends motion to approve:  the following final minutes of the Board of County Commissioners’ meetings:  None

 

 

3.         Staff recommends motion to approve:  Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. Countywide

 

 

4.         Staff recommends motion to receive and file:  change orders, work task orders, minor contracts, final payments and other items approved by the Contract Review Committee and by the department heads for the Engineering Department; Facilities Development and Operations Department; Water Utilities Department; Environmental Resources Management Department; and the Department of Airports during March 2015. Countywide

 

 

5.         Staff recommends motion to receive and file proof of publications: “Unclaimed Monies” advertised by the Clerk & Comptroller of Palm Beach County. SUMMARY: Pursuant to Florida Statutes 116.21, the Clerk advertised certain unclaimed monies held which are subject to forfeiture to Palm Beach County. Florida Statutes 116.21 requires that the proof of publication “shall be filed and recorded in the minutes of the County Commission of such county.” Countywide (PFK)

 

 

C.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to approve: a Contract with Dickerson Florida, Inc. (Dickerson) in the amount of $566,703.35 for the construction of Bluegill Trail from Grassy Waters Preserve/Northlake Boulevard to north of PGA Boulevard (Project).  SUMMARY:  Approval of this Contract will allow Palm Beach County to issue a notice to proceed to Dickerson, a St. Lucie County company, to begin construction of the Project.  The Palm Beach County Small Business Enterprise (SBE) goal for all projects is 15%, but the responsive bidders cannot be ranked for SBE compliance for this Project due to federal funding restrictions. Districts 1 & 6 (MRE)

 

 

2.         Staff recommends motion to approve:  the Second Amendment to the intersection improvements annual contract with HSQ Group, Inc. (HSQ), R2014-0892, whose original contract was dated July 1, 2014. SUMMARY:  Approval of this Second Amendment to the intersection improvements annual contract will amend the contract to restore the original multiplier of the Fee Schedule which was inadvertently modified on June 2, 2015, due to a scrivener’s error as part of the first amendment.  HSQ is a Palm Beach County company and is certified as a small business enterprise. Countywide (MRE)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

3.         Staff recommends motion to adopt: a Resolution to approve conveyance of a County Deed to Boynton Beach Associates XXII, LLLP (G.L. Homes) without the reservation of the phosphate, mineral, metal, and petroleum rights and without the rights of entry and exploration.  SUMMARY:  Adoption of this Resolution and approval of this County Deed will convey a parcel of land at the southeast corner of Lyons Road and the proposed extension of Flavor Pict Road to G.L. Homes.  G.L. Homes is the developer of Valencia Cove AGR-P.U.D. - South (Development) and has petitioned Palm Beach County (County) to release the phosphate, mineral, metal, and petroleum rights along with the rights of entry and exploration in accordance with Florida Statutes Section 270.11(3).  In return, G.L. Homes will convey sufficient drainage easements through the Development’s internal drainage system, as required by and approved by the County Engineer, to provide legal positive outfall for runoff from the segments of Lyons Road and Flavor Pict Road that this plot of land was to serve. District 5 (MRE)

 

 

4.         Staff recommends motion to approve: Supplemental Agreement No. 3 (Supplement 3) to Project Agreement R2012-0378 in the amount of $345,092.26 with Bridge Design Associates, Inc. (BDA), for professional services for the Camino Real Road/Boca Club Bridge over Intracoastal Waterway project (Project). SUMMARY: Approval of Supplement 3 will provide the services necessary for the preparation of historical architectural design plans and construction bid documents for the facade of the bridge tender house. Supplement 3 also includes post design services for the Project.  BDA committed to 13.36% Small Business Enterprise (SBE) participation for Supplement 3. BDA originally committed to 80% SBE participation for the Project; however, the Project has historically required specialty work which necessitated using non-SBE sub-consultants.  The SBE goal for the Project is 15% and BDA has met 37.82% to date. BDA is a Palm Beach County company and is a certified SBE. District 4 (MRE)

 

 

5.         Staff recommends motion to approve: a Third Amendment (Amendment) to the annual asphalt milling and resurfacing contract R2013-0235 (Contract), Project No. 2013052, dated March 12, 2013, with Community Asphalt Corporation.   SUMMARY:  Approval of this Amendment will extend the Contract’s expiration date from September 30, 2015 to March 11, 2016 and increase the Contract amount by $2,540,000 from $14,110,000 to $16,650,000. The Contract provides that its term may be extended for a defined period of time, within a total contract time span of 36 months. This is the second extension of this contract and will bring the total authorized contract time to 36 months. The Contract consists of the milling and disposal of existing asphalt pavement, maintenance of traffic, cleaning of surfaces for finish applications, and furnishing, hauling, and placement of specified asphalt courses, as specified by various Palm Beach County departments on an as needed basis. Countywide (MRE)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

6.         Staff recommends motion to approve: a Hold Harmless Agreement (Agreement) with the Wellington View Homeowners Association, Inc. (HOA) regarding deviation from Palm Beach County (County) landscape location requirements for streetscape landscaping and entranceway trees within the common areas as shown on the Plat of Wellington View, recorded in Plat Book 102, Page 40, Public Records of the County.  SUMMARY:  Approval of this Agreement will obligate the HOA to hold the County harmless from any claim or liability solely arising out of or related to the streetscape requirement deviation and the entranceway street trees location. District 6 (MRE)

 

 

D.        COUNTY ATTORNEY

 

1.         Staff recommends motion to approve: the Project Closeout and Settlement Agreement with Center Marine Contracting, LLC.  SUMMARY: This Agreement involves payment of $146,164.20, as full and final settlement for $697,064.97 of claims asserted by Center Marine Contracting, LLC, (hereinafter “CMC”), arising from the contract entered into on February 5, 2013, for maintenance dredging in the vicinity of the South Lake Worth Inlet, Project No. 2012ERM04 (hereinafter the “Project’).  The approved revised contract amount is $1,610,015.91. The Department of Environmental Resources Management Staff has carefully reviewed the quality and quantity of these alleged claims and offset a portion of the liquidated damages owed by CMC and determined that the appropriate value of these claims is $146,164.20. District 4 (PM)

 

 

E.        COMMUNITY SERVICES

 

1.         Staff recommends motion to approve:  Amendment No. 1 to Contract for Provision of Ryan White Part A HIV Health Support Services with FoundCare, Inc. (R2015-0616), for the period March 1, 2015, through February 29, 2016 to increase funding by $88,587, for a total not to exceed $3,669,024. Summary: This Amendment is necessary to allow for payment of services rendered during the grant year.  The allocation of additional funds is necessary due to additional GY15 Minority AIDS Initiative (MAI) funds received on the final notice of grant award. Additional MAI funds of $88,587 will be allocated to Medical Case Management MAI. Employees Lilia Perez and Quinton Dames serve on a County advisory board, the HIV CARE Council.  The HIV CARE Council provides no regulation, oversight, management, or policy-setting recommendations regarding the agency contract listed above.  Disclosure of these contractual relationships at a duly noticed public meeting is being provided in accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of Ethics.  No County funds are required. (Ryan White) Countywide (HH)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES (Cont’d)

 

2.         REVISED TITLE & SUMMARY: Staff recommends motion to:

 

A)  receive and file Scope of Work Exhibits for the FY 2014 Continuum of Care Program Competition Agreements with the U.S. Department of Housing and Urban Development (HUD) for the below listed projects:

           

1.        Flagler Project, Project No. FL0281L4D051407, for the period May 1, 2015, through April 30, 2016, in an amount of $393,309 to provide 32 one-bedroom apartments for single adults suffering from mental illness; and

 

2.        Project Northside, Project No. FL0277L4D051402, for the period July 1, 2015, through June 30, 2016, in an amount of $84,491 to provide seven one-bedroom apartments for single adults suffering from mental illness.

 

B)  delegate signature authority to the County Administrator, or their designee, to sign the subcontract and/or tranfer the grant directly to with The Jerome Golden Center for Behavioral Health, Inc., for the period May 1, 2015, through April 30, 2016, in an amount up to $393,309 for the Flagler Project grant; and

 

C)  delegate signature authority to the County Administrator, or their designee, to sign the subcontract and/or transfer the grant directly to with The Jerome Golden Center for Behavioral Health, Inc., for the period July 1, 2015, through June 30, 2016, in an amount up to $84,491 for the Project Northside grant.

 

SUMMARY:  The Shelter Plus Care Grants provide apartments for 39 single adults suffering from mental illness. There is no County match requirement for these agreements.  A 25% match is provided by The Jerome Golden Center for Behavioral Health, Inc., in the amount of $119,451. These agreements were executed by delegated authority.  Agenda Item 3E-8, dated November 18, 2014 authorizes the County Administrator, or his designee to execute agreements for this purpose. Originally, HUD restricted Shelter Plus Care applicant eligibility to government entities, therefore, the County served as the original grantee. With the reauthorization of the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009, eligibility is no longer restricted to a government agency.  The Jerome Golden Center for Behavioral Health, Inc. is the sponsor that has carried out these activities funded by these projects.  HUD has reviewed the projects and determined that The Jerome Golden Center for Behavioral Health, Inc. will offer the same level of services to the same number of homeless clients as set forth in the original application. As a result, the Division of Human Services is working with HUD to transfer these two projects to The Jerome Golden Center for Behavioral Health, Inc.  These agreements are being submitted in accordance with Countywide PPM No. CW-O-051 to allow the Clerk’s office to note and receive these items.  (Human Services)  Countywide  (HH)

 

 

3.         Staff recommends motion to approve: Host Agency Agreement with AARP Foundation Senior Community Service Employment Agency (AARP), for the period July 1, 2015, through June 30, 2016, to place seniors with work assignments based on their skills, experience, knowledge and abilities.  Summary:  This Agreement will facilitate the utilization of seniors in work assignments within Community Services and the Department of Public Safety.  Seniors will be given an opportunity to gain meaningful work experience as well as be compensated through AARP for the hours they work per week. Seniors will be matched with work assignments based on their skills, experience, knowledge and abilities. There is no cost to the County to participate in the program. Countywide (HH)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

F.         AIRPORTS

 

1.         Staff recommends motion to receive and file:  an Extension of Time to the following Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT).  Rehab Itinerant Apron at Palm Beach County Park Airport, Fin. Project No.: 423961-1-94-01 approved by the Board on September 11, 2012 (R2012-1243) and amended December 17, 2013 (R2013-1791 & 1792), is hereby extended until June 30, 2016.  SUMMARY: Delegation of authority for execution of the above Extension of Time to the JPA with the FDOT was approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide (AH)

 

 

2.         Staff recommends motion to approve: a list of twelve charitable organizations to benefit from the proceeds (coins) from the fountain at Palm Beach International Airport during the period October 1, 2015, through September 30, 2016. SUMMARY: On March 14, 1989, the Board approved the concept of collecting contributions from the Airport’s fountain on a monthly basis and contributing the funds to a different charitable organization recommended by the Community Services Department and approved by the Board.  The Department of Airports recommends the non-profit organizations listed on Attachment “A” (to the Agenda Item) provided by the Community Services Department to receive contributions for the forthcoming fiscal year, commencing October 1, 2015.  Average monthly contributions for the past year have been approximately $50.  In addition, the list will be provided to Paradies-Palm Beach, LLC, the Airport’s retail concessionaire, who will send the contribution from the fountain in its gift shop areas along with an additional contribution of $250 to the recommended recipients pursuant to its concession agreement. Countywide (AH)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

G.        OFFICE OF FINANCIAL MANAGEMENT & BUDGET

 

1.         Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida: (I) authorizing the issuance of  not exceeding $20,000,000 in original aggregate principal amount of its Public Improvement Revenue Bonds (Max Planck project), Series 2015B for the purpose of funding a grant to the Max Planck Florida Corporation, and paying certain costs related thereto; (II) providing for the terms and payment of such series 2015B bonds; (III) providing for the rights, security and remedies of the holder thereof; (IV) making certain covenants and agreements in connection therewith;  (V) delegating authority to proper officials of the County, in consultation with the County’s financial advisor, to select a qualified financial institution pursuant to a competitive proposal process to purchase the series 2015B bonds and to award the sale of the series 2015B bonds to such purchaser, subject to certain parameters and other matters set forth in this resolution; (VI) authorizing the execution and delivery of an agreement with the purchaser of the series 2015B bonds to set forth additional covenants of the county and matters relating to the series 2015B bonds as may be required by the purchaser; (VII) authorizing the proper officials of the county to do all other things deemed necessary or advisable in connection with the issuance of the series 2015B bonds; (VIII)  providing for certain other matters in connection therewith; and providing for an effective date.   SUMMARY:  On July 22, 2008, the Board approved a Grant Agreement with Max Planck Florida Corporation (MPFC) that provides $86,926,000 to construct and operate a Biomedical Research Facility in Palm Beach County. The agreement provides for distribution of funds through five separate bond issues. This is the fourth issuance and the remaining funds are due on November 1 of 2015 in the amount of $13,384,000 and 2017 in the amount of $5,347,000. Given the current interest rate environment, the remaining two issues will be combined into one issue.  Bonds will be issued for this project in an amount not to exceed $20,000,000. The County Financing Committee (CFC) met on May 19, 2015 and approved this issuance to be competitively bid as a direct bank placement as recommended by the County’s Financial Advisor.  The Board approved Bryant Miller Olive P.A. as bond counsel for this financing. As it is a direct bank placement, disclosure counsel is not needed. This issue is a covenant to budget and appropriate with an estimated annual debt service payment of approximately $1,494,000 per year, for 20 years. The first debt service payment will be budgeted in FY 2016. At the request of the CFC, the bids will also include pricing for a 15-year maturity to be compared to the 20-year maturity. The County’s financial advisor will make a recommendation as to which maturity to accept. Countywide (PFK)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS

 

1.         Staff recommends motion to receive and file:

 

A) Standard Equipment Use Agreement with the Palm Beach County Sports Commission, Inc. (Kid’s Fitness Festival);

 

B) Standard License Agreement for Use of County-Owned Property with the West Palm Beach, Community Redevelopment Agency (Judicial Center Parking Garage);

 

C) Standard License Agreement for Use of County-Owned Property with Wanda I Serbia’ (North County Senior Center);

 

D) Standard License Agreement for Use of County-Owned Property with AARP (North County Senior Center); and

 

E) Standard License Agreement for Use of County-Owned Property with USNSCC Region 6-5, Inc. (Eagle Academy)

 

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item.  The standard Agreements, dated from January 6, 2015 to June 30, 2015, have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator or his designee. The Standard License Agreements were approved in accordance with R2010-0333, as amended and approved by the Board on October 1, 2013 (the “Resolution”). The Standard Equipment Use Agreement, dated July 15, 2015, was executed on behalf of the Board by the County Administrator or his designee, in accordance to Board approval on October 1, 2013.  These executed documents are now being submitted to the Board to receive and file. (FDO Admin) Countywide (MJ)

 

 

2.         Staff recommends motion to receive and file:

 

A) First Amendment to Agreement with the PBC Credit Union (South County Administrative Complex);

 

B) First Amendment to Agreement with the PBC Credit Union (Governmental Center);

 

C) First Amendment to Agreement with the PBC Credit Union (Midwestern Communities Service Center); and

 

D) First Amendment to Agreement with the PBC Credit Union (North County Courthouse).

 

SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item.  The First Amendments each dated June 1, 2015, have been fully executed on behalf of the Board of County Commissioners (Board) by the Director, Facilities Development and Operations in accordance to the delegation of authority approved by the Board on June 5, 2012.  These executed documents are now being submitted to the Board to receive and file.  (FDO Admin) Districts 1, 6 & 7 (MJ)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

3.         Staff recommends motion to:

 

A) adopt a Resolution authorizing a Restated Lease Agreement (R2015-0451) with Housing Partnership, Inc., a not-for profit 501(c)(3) corporation (Tenant) for the use of a 1988 SF building located at 1101 Mentone Road for a term of approximately ten  years at an annual rental of $1, providing for fire and intrusion alarm repair and monitoring services to be provided by the Electronic Services and Security Division of Facilities Development & Operations Department during the term, and finding that such is in the best interests of the County; and

 

B) approve the Restated Lease Agreement with Housing Partnership, Inc., a not-for profit 501(c)(3) corporation.

 

SUMMARY:  On April 7, 2015, the Board approved a Lease Agreement (R2015-0451) with Housing Partnership, Inc., a not-for profit 501(c)(3) corporation (Tenant). The Lease Agreement authorizes Tenant to occupy the County-owned facility adjacent to a neighborhood park located at 1101 Mentone Road, Lantana (San Castle) for a term of ten years from the date of occupancy, at an annual rent of $1.  The Premises includes a 1988 square foot building, a playground area in the rear of the building and a parking lot. This Restated Lease Agreement provides for the County’s Electronic Services and Security Division (ESS) to provide fire and intrusion alarm equipment repair and monitoring services pursuant to the terms of a Service Agreement. Fire and intrusion alarm equipment repair and maintenance services are billed at $65 per hour and $97.50 for after-hours responses and are subject to adjustment with a minimum of thirty (30) days notice. Tenant’s fees shall not exceed the fees charged to County departments receiving the same services.  Alarm monitoring services are a pass through charge based on at the rate charged to County by its alarm monitoring vendor. The Restated Agreement amends the Premises map to delete a playground located in the adjacent park and expands the scope of Tenant’s indemnification responsibilities to include the services performed pursuant to the Service Agreement. Both parties have the right to terminate the Service Agreement and thereafter, Tenant shall assume sole responsibility for the services. Other than the changes set forth herein, the Restated Lease remains the same. (FDO Admin) District 7 (HJF)

 

 

4.         Staff recommends motion to approve: Amendment No. 3 to Contract with The Gordian Group, Inc. (R2011-1350) for consulting/professional services in conjunction with the Job Ordering Contract (JOC) system extending the contract until September 12, 2016.  SUMMARY: Amendment No. 3 is an extension to the contract with The Gordian Group, Inc. The Gordian Group provides professional services required to implement the JOC system to facilitate renovation, repair, and/or maintenance improvement projects. Compensation to The Gordian Group, Inc. is 1.95% of the dollar value of issued JOC work orders. Staff is bringing forward the amendment at this time based on expiration of the term. (FD&O CID) Countywide (ME)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

5.         Staff recommends motion to approve: an Agreement with Delray Medical Center, Inc. (Hospital) allowing for interoperable communications through the countywide and EMS common talk groups of the County’s 800 MHz Radio System (System).   SUMMARY:  This Agreement provides the conditions under which the Hospital can program into its radios and utilize the countywide and EMS common talk groups for certain types of inter-agency communications.  The County’s System will not be utilized for routine operational communications by the Hospital.  The terms of the Agreement are standard and have been offered to other hospitals and EMS providers with 800 MHz trunked radio capabilities.  This Agreement also contains state approved standard operating procedures specific to the use of the EMS common talk groups.  There are no charges associated with this Agreement.  The Hospital is required to pay all costs associated with the Hospital’s subscriber units and to comply with the established operating procedures for the County’s System.  The Agreement commences on March 15, 2016 at the expiration of the current Agreement (R2004-0457), for a term of three years.  There are three renewal options, each for a period of three years.  This Agreement may be terminated by either party, with or without cause. (ESS) Countywide (MJ)

 

 

I.          ECONOMIC SUSTAINABILITY

 

1.         Staff recommends motion to:

 

A) receive and file a Financial Assistance Award with the U.S. Economic Development Administration (EDA) providing a $290,600 Science and Research Park Development Grant under the Regional Innovation Strategies (RIS) Program for the period June 1, 2015 to May 31, 2016; and

 

B) approve a Budget Amendment of $290,600 in the Economic Development Fund to recognize the grant revenue and to establish the grant appropriation budget.

 

Summary: On November 18, 2014, the Board of County Commissioners (Board) authorized the submission of a grant application to EDA for the receipt of a Science and Research Park Development Grant under the Regional Innovation Strategies Program.  EDA approved the request for $290,600 and provided the County its approval through the Financial Assistance Award (Award No. ED15GDQ0300034).  The County’s partner in this grant is the Florida Atlantic Research and Development Authority (FARDA) which currently operates an existing Science and Research Park on the campus of Florida Atlantic University (FAU) in Boca Raton.  The EDA Grant will fund the preparation of a study to determine the feasibility of locating a second park in northern Palm Beach County to foster the growth of tech, life sciences and related industries.  The second park is expected to enhance and complement the existing infrastructure FARDA operates in Boca Raton, while potentially building on the biotech cluster anchored by the Scripps and Max Planck Institutes.  The park would have ties to FAU and its medical school, Palm Beach State College and the School District of Palm Beach County in life science and biotechnology programs.  A feasibility study will provide data addressing the demand, resources, marketing and a timeline that will help to shape the project planning process for a research park in northern Palm Beach County.  The Financial Assistance Award, which was executed under authority provided to the County Administrator or his designee by the Board on November 18, 2014 (Agenda Item 3I-6), is being submitted to the Board to receive and file in accordance with County PPM CW-0-051. These are Federal grant funds which do not require a local match. (Special Projects Section) District 1 (JB)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY (Cont’d)

 

2.         Staff recommends motion to approve: a Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan for the Pahokee Housing Authority. Summary: The U.S. Department of Housing and Urban Development (HUD) requires housing authorities to submit a Five Year Plan and an Annual Plan along with an annual certification of their consistency with the Consolidated Plan of the local jurisdiction.  The Pahokee Housing Authority has provided an Agency Plan Summary of its Five Year Plan for Fiscal Years 2016-2020 and its Annual Plan for Fiscal Year 2016 to the Department of Economic Sustainability (DES) for review and DES has determined that it is consistent with the Palm Beach County Consolidated Plan.  In its review, DES examined the eleven goals outlined in the Pahokee Housing Authority Five Year/Annual Agency Plan and determined that they are consistent with the overall goals and specific housing objectives outlined in the County’s Consolidated Plan including increasing the supply of affordable housing, improving the quality of existing affordable rental housing, and improving access to affordable rental housing.  Since the Pahokee Housing Authority’s Five Year/Annual Agency Plan is consistent with the County’s Consolidated Plan, staff recommends approval of this Certification. (Strategic Planning) District 6 (JB)

 

 

3.         Staff recommends motion to receive and file: one Amendment to Loan Agreement and one Amendment to an Agreement as follows:

 

A) Amendment No. 008 to the Loan Agreement (R2013-1806) with La Joya Villages, Ltd. under the Home Investment Partnership Program (HOME); and

 

B) Amendment No. 008 to the Agreement (R2012-1252) with the City of Riviera Beach under the Disaster Recovery Initiative Program (DRI2).

 

Summary: In accordance with County PPM CW-0-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item.  The documents have been fully executed on behalf of the Board of County Commissioners (BCC) by the County Administrator, or designee, in accordance with Resolution/Agenda Item R2006-1351 and 5B-4, as approved by the BCC on July 18, 2006 and September 10, 2013.  These executed documents are now being submitted to the BCC to receive and file. Federal DRI2 funds do not require a local match and the Federal HOME Program matching requirement is met from State SHIP funds. (DES Contract Development) District 7 (JB)

 

 

4.         Staff recommends motion to approve: the release of a Performance Bond for Biotest Pharmaceuticals Corporation (Biotest), a recipient of a Job Growth Incentive Grant.  Summary: On September 9, 2008, Biotest Pharmaceuticals Corporation entered into a Economic Development Incentive Agreement with Palm Beach County (R2008-1563).  As part of the Agreement, Biotest was obligated to create 50 jobs in Palm Beach County with an average annual wage of $56,706 over a three year period and maintain those jobs for an additional 24 months.  Biotest has fulfilled all requirements of the Agreement.  In lieu of a Letter of Credit, a Performance Bond was provided by Biotest as allowed by the Agreement.  Biotest is now seeking release of the Bond which requires release from the Board of County Commissioners. District 4 (JB)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY (Cont’d)

 

5.         Staff recommends motion to approve: Allocation of $345,000 for use as the required local government contribution under the Florida Housing Finance Corporation’s (FHFC) Housing Tax Credit Program.  Summary: FHFC administers the State of Florida’s Housing Tax Credit Program and annually solicits applications from affordable multi-family rental housing developers who require Housing Tax Credits for the financing of their projects.  The Housing Tax Credit Program requires local government contributions in order for developer applications to receive full scoring during the application review process.  Palm Beach County through the Department of Economic Sustainability (DES) has historically provided the required local government contribution in the form of low-interest loans to affordable housing developers who apply to FHFC for Housing Tax Credits.  The State’s Housing Tax Credit Program allocates financial assistance to affordable multi-family rental housing projects which provide housing opportunities to lower income households.  DES is seeking authorization to provide up to $115,000 in loan commitments to each of up to three local affordable housing developers for use as the required local government contribution at the time they apply to FHFC under the Housing Tax Credit Program.  FHFC has tentatively scheduled the publication of its Housing Tax Credit Program Request for Applications for September 21, 2015, with the deadline for developer applications scheduled for November 5, 2015.  According to FHFC selection guidelines, only one application from a Palm Beach County Housing Tax Credit Program developer will be selected.  DES will advertise a Notice of Funding Availability seeking Letters of Interest from affordable multi-family housing developers.  Should the $345,000 allocated hereby not be fully committed to the three affordable multi-family housing developers as anticipated above, then the balance of uncommitted funds may be committed to developers in conjunction with FHFC’s State Apartment Incentive Loan Program.  A County Funding Agreement with the developer who is awarded funding by FHFC under the Housing Tax Credit Program will be submitted to the Board of County Commissioners (BCC) for final approval.  This $345,000 allocation is derived from State Housing Initiatives Program (SHIP) program income.  Any DES funding not obligated to a successful Housing Tax Credit project will be reallocated by DES to other eligible affordable housing activities.  These are State Housing Initiative Partnership (SHIP) Program grant funds, which require no local match. (DES Administration) Countywide (JB)


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY (Cont’d)

 

6.         Staff recommends motion to approve: Allocation of $345,000 for use as the required local government contribution under the Florida Housing Finance Corporation’s (FHFC) State Apartment Incentive Loan (SAIL) Program.  Summary: FHFC administers the State of Florida’s SAIL Program and annually solicits applications from affordable multi-family rental housing developers who require low-interest loans for the financing of their projects.  The SAIL Program requires local government contributions in order for developer applications to receive full scoring during the application review process.  Palm Beach County through the Department of Economic Sustainability (DES) has historically provided the required local government contribution in the form of low-interest loans to affordable housing developers who apply to FHFC for low-interest loans under the SAIL Program.  This Program allocates financial assistance to affordable multi-family rental housing projects which provide housing opportunities to lower income households.  DES is seeking authorization to provide up to $115,000 in loan commitments to each of up to three local affordable housing developers for use as the required local government contribution at the time they apply to FHFC under this Program. FHFC has tentatively scheduled the publication of its SAIL Program Request for Applications for October 9, 2015, with the deadline for developer applications scheduled for November 10, 2015.  DES will advertise a Notice of Funding Availability seeking Letters of Interest from affordable multi-family housing developers.  Should the $345,000 allocated hereby not be fully committed to the three affordable multi-family housing developers as anticipated above, then the balance of uncommitted funds may be committed to developers in conjunction with FHFC’s Housing Tax Credit Program.  County Funding Agreements with developers who are awarded funding by FHFC under the SAIL Program will be submitted to the Board of County Commissioners (BCC) for final approval.  This $345,000 allocation is derived from State Housing Initiatives Program (SHIP) program income.  Any DES funding not obligated to successful SAIL projects will be reallocated by DES to other eligible affordable housing activities.  These are State Housing Initiative Partnership (SHIP) Program grant funds, which require no local match. (DES Administration) Countywide (JB)

 

 

K.        WATER UTILITIES

 

1.         Staff recommends motion to approve:  Consultant Services Authorization (CSA) No. 8 for GL09 Glades Infiltration/Inflow Projects Phase 2 with Hazen and Sawyer, P.C. in the amount of $197,300. Summary: On June 3, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract (R2014-0821) with Hazen and Sawyer, P.C. CSA No. 8 provides for video inspections and rehabilitation recommendations for 70,000 linear feet of gravity sewer main lines for the Sanitary Sewer Evaluation Survey in Pahokee and South Bay. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Hazen and Sawyer, P.C. provides for SBE participation of 22%. CSA No. 8 includes 9.36% overall participation. The cumulative SBE participation including this CSA is 26.08% overall.  Hazen and Sawyer, P.C. is a local Palm Beach County Company.  This project is included in the FY15 Capital Improvement plan adopted by the BCC. (WUD Project No. 15-024) District 6 (MRE)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

2.         Staff recommends motion to approve:  Work Authorization No. 2 for Western Region Waste Water Treatment Facility (WRWWTF) Power Improvements Phase 1 Project (Project) with Globaltech, Inc. in the amount of $598,998.02.  Summary:  On March 10, 2015, Board of County Commissioners (BCC) approved the Optimization and Improvements Design-Build Contract (R2015-0315) with Globaltech, Inc.  Work Authorization No. 2 provides for furnishing and installing a new 500kW diesel generator and procuring long lead electrical equipment.  The Project provides for necessary improvements for increasing the safety, reliability and electrical code compliance of the WRWWTF.  The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall.  The contract with Globaltech, Inc. provides for SBE participation of 75% overall.  This Work Authorization includes 95.74% overall SBE participation.  The cumulative SBE participation, including this Work Authorization is 96.57% overall.  Globaltech, Inc. is a Palm Beach County company.  This project is included in the FY15 Capital Improvement Plan adopted by the BCC.  (WUD Project no. 14-050) District 6 (MRE)

 

 

3.         Staff recommends motion to receive and file: executed Agreements received during the months of June and July 2015:

 

A) Utility Concurrency Reservation Agreement with Max Realty Corporation, #05-01114-000 (District 3);

 

B) Utility Concurrency Reservation Agreement with Providence I Investments, LLC, #02-01141-000 (District 5);

 

C) Standard Potable Water and Wastewater Development Renewal Agreement with Palm Beach West Associates I, LLLP, #11-01003-001, (Recorded in OR BK  27619 PG 0682) (District 6); and

 

D) Indemnity Agreement with Isla Verde Wellington, LLC, (Recorded in OR BK 27619 PG 0687) (District 6).

           

Summary: In accordance with County PPM CW-0-051, all delegated contracts/agreements/grants/ procurement items must be submitted by the initiating Department as a receive and file agenda item.  The documents have been fully executed on behalf of the Board of County Commissioners (BCC) by the County Administrator/Director of the Water Utilities Department in accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now being submitted to the Board to receive and file. (MJ) 

 

 

4.         Staff recommends motion to approve: a Utility Work by Highway Contractor Agreement with Florida’s Department of Transportation (FDOT) in the amount of $1,428. Summary:  FDOT is proposing improvements to Southeast Avenue G from South Main Street to Southeast 9th Street in Belle Glade. These improvements will necessitate the adjustment of two water valve boxes and one sewer manhole cover owned by the Water Utilities Department (WUD) to final grade elevation. In order to include the adjustment of the aforementioned facilities within the road improvement project, FDOT requires WUD to enter into a “Utility Work by Highway Contractor” Agreement to reimburse FDOT for the work in the amount of $1,428. (WUD Project No.15-088) District 6 (MJ)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

5.         Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 11 for Runyon Village, Water and Wastewater System Improvements Project with Mock, Roos & Associates, Inc. in the amount of $124,292.  Summary: On June 3, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract (R2014-0826) with Mock, Roos & Associates, Inc.  CSA No. 11 provides for services relating to the surveying, design, permitting and bidding assistance of water and wastewater system improvements in Runyon Village, a residential community in Belle Glade. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Mock, Roos & Associates, Inc. provides for SBE participation of 97%. CSA No. 11 includes 100% overall SBE participation. The cumulative SBE participation including this CSA is 100% overall. Mock, Roos & Associates, Inc. is a Palm Beach County company. This project is included in the FY15 Capital Improvement Plan adopted by the BCC. (WUD Project No. 14-037) District 6 (MRE)

 

 

6.         Staff recommends motion to approve:  Consultant Services Authorization (CSA) No. 10 for the Water Main Extension connecting State Road 15 to State Road 80 Project with Holtz Consulting Engineers, Inc. in the amount of $149,978.51.  Summary:  On June 3, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract (Contract) with Holtz Consulting Engineers, Inc. (R2014-0825). CSA No. 10 provides for services relating to the surveying, geotechnical, design, and permitting of approximately 1.3 miles of 16" water main in the City of Belle Glade. The new water main will loop the distribution system between Hooker Highway (State Road 80) and North Main Street (State Road 15) to provide water service and fire protection to proposed commercial and industrial parcels at the former GCI property. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The Contract with Holtz Consulting Engineers, Inc. provides for SBE participation of 100%. CSA No. 10 provides 100% overall participation. The cumulative SBE participation, including this CSA is 99.25% overall. Holtz Consulting Engineers, Inc. is a local Palm Beach County company. This project is included in the FY15 Capital Improvement Plan adopted by the BCC. (WUD Project No. 15-083). District 6 (MRE)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

7.         Staff recommends motion to approve:  Contract with Aquifer Maintenance and Performance Systems, Inc. for the Systemwide Wellfield Rehabilitation and Maintenance Project over a 12-month term in an amount not to exceed $1,145,424 with an option to renew for four additional 12-month terms at current prices.  Summary: On December 5, 2014, two bids were received for the Systemwide Wellfield Improvements Project (Project) with Aquifer Maintenance and Performance Systems, Inc. (AMPS, Inc.) being the lowest responsive, responsible bidder in the amount of $1,145,424.  The proposed Contract will provide for system wide wellfield rehabilitation to maintain adequate raw water supply to the Water Utilities Department’s water treatment plants. The Contract award is for a 12-month term with an option to renew for four additional 12-month terms at current prices.  The Contract establishes a not-to-exceed amount of $1,145,424, based on the anticipated use, and the projects will be ordered on a priority basis. Work will be assigned during the 12 month contract period by work orders in accordance with PPM CW-F-050 and drawn against this continuing contract with the project cost identified in each work order. The unit prices contained in this contract will be used in determining the cost of these work orders.  The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The Contract with AMPS, Inc. provides for SBE participation of 0% overall.  During the evaluation process, the County's Office of Small Business Assistance determined that AMPS, Inc. did not meet the SBE goal based upon criteria contained in Schedule 2.  However, the second lowest bidder was also found by the Office of Small Business Assistance to have failed to meet the SBE goal.  AMPS, Inc. has committed to making a good faith effort to obtain the SBE participation goal.  AMPS, Inc. is a local Palm Beach County Company. (WUD Project No. 15-001/VMG) Districts 2, 3, 5 & 6 (MRE)

 

 

8.         Staff recommends motion to approve: Work Authorization No. 3 for the Improvements to the Pahokee 0.5 million gallon (MG) Elevated Water Storage Tank (Project) with Globaltech, Inc. in the amount of $504,301.41. Summary: On March 10, 2015, the Board of County Commissioners (BCC) approved the Optimization and Improvements Design-Build Services Contract (R2015-0315) with Globaltech, Inc.  Work Authorization No. 3 provides for improvements to the Pahokee 0.5 MG elevated water storage tank through the installation of booster pumps and a rechlorination facility to improve distribution pressure, fire flow, and water quality. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall.  The contract with Globatech, Inc. provides for SBE participation of 75% overall.  This Work Authorization includes 98.83% overall SBE participation. The cumulative SBE participation, including this Work Authorization is 97.62% overall.  Globaltech, Inc. is a Palm Beach County company. This project is included in the FY15 Capital Improvement Plan adopted by the BCC.  (WUD Project No. 15-073) District 6 (MRE)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

9.         Staff recommends motion to approve: Contract with Southern Underground Industries, Inc. for the Water Main & Force Main Aerial Crossing Replacement at Raven Court, Bobwhite Road, La Mancha Avenue and Madrid Street Project in the Village of Royal Palm Beach in the amount of $534,236.20.  Summary: On April 15, 2015, five bids were received for the Water Main & Force Main Aerial Crossing Replacement at Raven Court, Bobwhite Road, La Mancha Avenue and Madrid Street Project (Project). Southern Underground Industries, Inc. was the lowest responsive responsible bidder in the amount of $534,236.20. The Project provides for the replacement of six aerial canal crossings in four (4) different locations within the Village of Royal Palm Beach. These improvements are part of the continued restoration and repair of water and wastewater infrastructure throughout the County. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. Southern Underground Industries, Inc. was determined to have 1.43% SBE participation by the Office of Small Business Assistance. However, the second lowest bid was outside the 10% range for award established by the SBE Ordinance. Southern Underground Industries, Inc. is not a Palm Beach County company. This project is included in the FY15 Capital Improvement Plan adopted by the Board of County Commissioners. (WUD Project No. 13-047) District 6 (MRE)

 

 

10.       Staff recommends motion to approve: an Interlocal Agreement for Emergency Potable Water Service/Settlement of Claims with the City of West Palm Beach (Interlocal Agreement).  Summary:  The County and the City of West Palm Beach (City) are currently parties to multiple agreements relating to the provision of emergency potable water service through the multiple potable water interconnects that the parties share. The proposed Interlocal Agreement consolidates those agreements and provides for the terms and conditions of emergency potable water service through all of the shared interconnects. Either party may request emergency potable water service from the other party, subject to the supplying parties’ determination that a sufficient surplus of potable water is available and that the provision of potable water will not impose a danger to the health, safety, or welfare of the supplying parties’ citizens.  Emergency potable water service shall be provided by both parties at the County’s prevailing potable water commodity fee.  In addition, the Interlocal Agreement terminates a 1998 Water and Wastewater Interconnect Agreement (City-RPB Agreement) between the City and the Village of Royal Palm Beach (Village), which was assigned to the County as part of the County’s 2006 acquisition of the Village’s water and wastewater system, and releases all claims that either party has or may have in the future based on the City-RPB Agreement. District 7 (MJ)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

11.       REVISED TITLE: Staff recommends motion to approve:  the re-appointment of an at-large member to the Water Utilities Advisory Board for a second term of three years effective October 1, 2015, through September 30, 2018:

 

Nominee:                    Requirements:                       Seat No.          Nominated by:

Beverly Scott               Current WUD Customer              10                 Mayor Vana

                                    Resides in Glades area of PBC                        Comm. Valeche

                                                                                                            Comm. Abrams

                                                                                                            Comm. McKinlay

                                                                                                            Comm. Burdick

                                                                                                            Comm. Taylor

 

Summary:  Resolution No. R2012-0904 provides for an 11 member Water Utilities Advisory Board (WUAB). The membership consists of seven District members, two Countywide At-Large members, one Lake Region member and one Royal Palm Beach At-Large member.  On September 30, 2015, Beverly Scott’s term as a member of the WUAB will expire.  Ms. Scott has served on the WUAB for three years (1 term). She has indicated a desire to continue as a WUAB member and the Advisory Board unanimously supports their re-appointment.  The Commissioners were notified of the vacancy by the Water Utilities Department on June 18, 2015. Countywide (MJ)

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT 

 

1.         Staff recommends motion to approve:

 

A) a Local Agency Program Supplemental Agreement (Agreement) with the Florida Department of Transportation (FDOT) to reduce the amount of FDOT funds encumbered for reimbursement of construction costs of Bluegill Trail (FM #423809-2-58-01/-68-01) by $86,695.  The intent is to reconcile the total amount encumbered with the lower than expected contract bid cost; and

 

B) a downward Budget Amendment of $86,695.00 in the Environmental Resources Capital Projects Fund to recognize the reduction in Agreement funding.

 

SUMMARY: The Agreement reduces FDOT Transportation Alternatives funds programmed for project construction from the original $650,924 to $564,229 thereby reconciling encumbered funding to the amount of Dickerson Florida, Inc.’s bid that is eligible for reimbursement.  No match is required.  However, the County will be responsible for any uncovered construction costs.  No other terms of the original LAP Agreement (R2015-0328) are being changed and the expiration date remains as June 30, 2017.  This Agreement is contingent on approval of the concurrently recommended construction contract award to Dickerson Florida, Inc., recommended as Item 3-C-1 on the same agenda. District 1 (SF)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

 

2.         Staff recommends motion to approve:

 

A) First Amendment to the Annual Coastal and Marine Engineering Contract No. R2013-1188 with Applied Technology & Management, Inc. (ATM)  to extend the contract for one year from September 9, 2015 to September 9, 2016.  All other provisions remain in full force and effect;

 

B) First Amendment to the Annual Coastal and Marine Engineering Contract No. R2013-1189 with CB&I Coastal Planning & Engineering, Inc. (CBI) to extend the contract for one year from September 9, 2015 to September 9, 2016.  All other provisions remain in full force and effect;

 

C) First Amendment to the Annual Coastal and Marine Engineering Contract No. R2013-1190 with Olsen Associates, Inc. (OAI) to extend the contract for one year,  from September 9, 2015 to September 9, 2016.  All other provisions remain in full force and effect; and

 

D) First Amendment to the Annual Coastal and Marine Engineering Contract No. R2013-1330 with Taylor Engineering, Inc. (Taylor) to extend the contract for one year from September 30, 2015 to September 30, 2016.  All other provisions remain in full force and effect.

 

SUMMARY:  ATM, a Palm Beach County company; CBI, a Palm Beach County company; and OAI, a Jacksonville, Florida company, were awarded Contracts on September 10, 2013.  The County is exercising the only renewal option to extend these Contracts through September 9, 2016.  Taylor, a Palm Beach County company, was awarded a Contract on October 1, 2013.  The County is exercising the only renewal option to extend this Contract through September 30, 2016.  Authorizations are on a task order basis.  ATM’s Contract requires 20% Small Business Enterprise (SBE) and/or Minority and Women Business Enterprise (M/WBE) participation; it has achieved 68.2% participation.  CBI’s Contract requires 15% SBE participation; it has achieved 9.4% participation.  OAI’s Contract requires 38% SBE and/or M/WBE participation; it has achieved 53.2% participation.   Taylor’s Contract requires 20% SBE and/or M/WBE participation; it has achieved 97.0% participation.  Coastal Planning & Engineering, Inc. was acquired as a subsidiary of Chicago Bridge & Iron Company.  Subsequently there was a name change from Coastal Planning & Engineering, Inc. to CB&I Coastal Planning & Engineering, Inc. (CBI). Countywide (SF)


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

 

3.         Staff recommends motion to:

 

A) receive and file Task Assignment No. 7 to the Department of Environmental Protection (DEP) Agreement S0485 (R2010-0095) for ongoing site management activities required by the DEP for the purpose of petroleum contamination site cleanup on 178 petroleum contaminated sites for a not to exceed amount of $633,909.48.  The performance period of the Task Assignment per the Agreement is July 1, 2015, through June 30, 2016;

 

B) approve a Budget Amendment of $633,909 in the Petroleum Storage Tanks Fund to recognize agreement funding; and

 

C) approve an increase in the personnel complement of the Department of Environmental Resources Management by one full-time Environmental Program Supervisor position.

 

SUMMARY:  On January 12, 2010, the Board of County Commissioners approved FDEP Grant Agreement S0485 (R2010-0095) for contracted services related to the Petroleum Contamination Site Cleanup Services Program.  On August 18, 2015, the board approved Amendment No. 001 to this Grant Agreement.  Delegated authority to execute Task Assignments associated with this Agreement was approved at that time pursuant to PPM No. CW-O-051.  Task Assignment No. 7 provides additional funding sufficient to fully fund the requested position.  The position is required to effectively administer the technical review and project management requirements of the Program. If future state funding is not sufficient, the position will be eliminated. Countywide (SF)

 

 

M.        PARKS & RECREATION

 

1.         Staff recommends motion to receive and file:  the following original executed Amphitheater Rental Agreement:

 

The Palm Beach Shakespeare Festival, Inc., Palm Beach Shakespeare Festival, Seabreeze Amphitheater, for the period July 1, 2015, through July 20, 2015.

 

Summary: The Palm Beach Shakespeare Festival event is co-sponsored by the Department. The Department shares in the revenue of the donations received on the nights of the performances.  In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item.  The Amphitheater Rental Agreement has been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 2009-0335, amended by Resolutions 2009‑1807, 2012‑1715 and 2014-0166, and is now being submitted to the Board to receive and file.  This event helps to offer a balanced schedule of events which promote the quality of life in the communities we serve.  An estimated 8,000 persons attended the event produced under this Amphitheater Rental Agreement. District 1 (AH)

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

Q.        CRIMINAL JUSTICE COMMISSION

 

1.         Staff recommends motion to receive and file: eight Grant Adjustment Notices from the Department of Justice (DOJ) for the Second Chance Act Grant for reentry services:

 

A)        GAN #013 – 018:  Hold & Release funds;

B)        GAN #019:            Modify budget due to staff reorganization; and

C)        GAN #020:            Extend the project period to March 31, 2016.  

 

SUMMARY: Palm Beach County was awarded a $2,250,000 grant from the DOJ to facilitate the successful reintegration of ex-offenders as they return to Palm Beach County through the Regional and State Transitional Offender Reentry (RESTORE) Initiative until September 2015. Ex-offenders are provided with pre and post-release services to assist in their transition back into the community. The Grant Adjustment Notices being received and filed do not change the original award amount of $2,250,000.  On June 12, 2015, DOJ granted a no cost extension, allowing the project to be extended to March 31, 2016. There is no cost to the County. These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2012-0840 and R2013-1452, and are now being submitted to the Board to receive and file. Countywide (JB)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

Q.        CRIMINAL JUSTICE COMMISSION (Cont’d)

 

2.         REVISED TITLE & SUMMARY: Staff recommends motion to:

 

A) receive and file the following four Grant Adjustment Notices with the U.S. Department of Justice, Office of Justice Programs:

 

5.            GAN #012 - modify project scope;

6.            GAN #013 -to attend Florida Gang Conference modify the project scope;

7.            GAN #014 - extend the project period to September 30, 2016;

8.            GAN #015 - modify the budget for the Office of Juvenile Justice and Delinquency Prevention (OJJDP) Second Chance Act Grant.

 

B) receive and file the following contract amendments to extend the expiration dates, modify the scope of work and adjust the contract amounts:

 

1.        First Amendment to Contract with The Lord’s Place, Inc. (R2015-0581, received and filed May 5, 2015), for Transitional Housing for Juvenile Reentry extending the expiration date, modifying the scope of work and decreasing the contract amount by $14,495 for a total not to exceed $40,505; and 

 

2.        Third Amendment to Contract with Gulfstream Goodwill, Inc. for Education, Employment, and Case Management for Juvenile Reentry (R2014- 0471, received and filed April 1, 2014), extending the expiration date, modifying the scope of work, and decreasing the contract amount by $31,902 for a total not to exceed to $287,417; and

 

3.        Third Amendment to Contract with Choice to Change, Inc. for Community Service and Restitution Assistance for Juvenile Reentry (R2014-0469, received and filed April 1, 2014), extending the expiration date, modifying the scope of work and increasing the contract amount by $30,813 for a total not to exceed $129,522;

 

C) approve Budget Adjustment to reflect GAN #015.

 

SUMMARY: Palm Beach County was awarded a $750,000 grant from the U.S Department of Justice Office of Justice Programs to implement reentry services for juveniles until September 30, 2015.  The GAN documents being received and filed do not change the original award amount of $750,000. On June 25, 2015, the OJJDP granted the Criminal Justice Commission a no cost extension, allowing the project to be extended to September 30, 2016. The amended contracts extend the expiration date to reflect the extended grant period (to September 30, 2016), modify the scope of work and budget, and increases/decreases the total contract amounts. There is no cost to the county.  These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission in accordance with R2013-1668 that was approved by the Board on November 19, 2013, and are now being submitted to the Board to receive and file. Countywide (JB)

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

Q.        CRIMINAL JUSTICE COMMISSION (Cont’d)

 

3.         DELETED: Staff recommends motion to:

 

A) receive and file eight grant adjustment notices, numbered 18 through 25, for the grant with the U.S. Department of Justice, Bureau of Justice Assistance for the Adult Drug Court Program (R2012-0171) through September 30, 2015:

 

1.         GAN #18 – Request Grant Extension through September 30, 2014;

2.         GAN #19 – Noting Delinquent Financial Report;

3.         GAN #20 – Noting Financial Compliance;

4.         GAN #21 – Noting Delinquent Financial Report;

5.         GAN # 22 - Noting Financial Compliance;

6.         GAN #23 – Noting Delinquent Financial Report;

7.         GAN #24 – Noting Financial Compliance;

8.         GAN #25 – Request Grant Extension through September 30, 2015; and

 

B) approve the following contracts to provide drug treatment and testing services for clients referred by the Palm Beach County Adult Drug Court for the period October 1, 2014, through September 30, 2015:

 

1.         Counseling Services of Lake Worth, Inc., for $9,000;

2.         Drug Abuse Foundation of Palm Beach County, Inc. for $12,000; and

3.         Drug Testing and Counseling Services, Inc. for $11,000.

 

SUMMARY: Since 2011, Palm Beach County has used the award from the U.S. Department of Justice, Bureau of Justice Assistance to facilitate the expansion and enhancement of Palm Beach County Drug Court Program.  The grant has increased the participation of the specialized component within Adult Drug Court.  The grant is extended to September 30, 2015. In addition, Alton Taylor has disclosed that he is employed by the Drug Abuse Foundation, Inc. and is a member of the Public Safety Coordinating Council.  The Council provides no regulation, oversight, management, or policy-setting recommendations regarding the subject contracts.  Disclosure of this contractual relationship at a duly noted public meeting is being provided in accordance with the provisions of Sec. 2-433, of the Palm Beach County Code of Ethics. These documents have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Executive Director of the Criminal Justice Commission (CJC) in accordance with Resolution R2012-0171 that was approved by the Board on January 24, 2012 and are now being submitted to the Board to receive and file. The execution of the contracts was delayed because of changes in personnel. The Grant Adjustment Notices numbered nineteen through twenty-four are filed for financial non-conformance and then subsequent compliance. Grant Adjustment Notices eighteen and twenty-five change the project period. Countywide (JB)


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

Q.        CRIMINAL JUSTICE COMMISSION (Cont’d)

 

4.         DELETED: Staff recommends motion to receive and file:

 

A) eighteen grant adjustment notices for a grant wth the US Department of Justice, Office of Justice Programs for the Juvenile Justice System Co-Ocurring Disorders Project through September 30, 2015:

 

1.         GAN #1- Noting Delinquent Financial Report;

2.         GAN # 2 -Noting Financial Compliance;

3.         GAN #3 - Noting Delinquent Financial Report;

4.         GAN # 4 -Noting Financial Compliance;

5.         GAN# 5 - Noting Delinquent Financial Report;

6.         GAN #6 - Noting Financial Compliance;

7.         GAN #7 - Noting Delinquent Financial Report;

8.         GAN # 8 - Noting Financial Compliance;

9.         GAN #9 - Change Project Scope of Work;

10.       GAN # 10 - Noting Delinquent Financial Report;

11.       GAN # 11 - Noting Financial Compliance;

12.       GAN # 12 - Program Office Approval;

13.       GAN # 13 - Change Grantee Contact;

14.       GAN # 14- Change Grantee Contact;

15.       GAN # 15 - Noting Delinquent Financial Report;

16.       GAN # 16 - Noting Financial Compliance;

17.       GAN # 17 - Change Project Period;

18.       GAN # 18 - Change Grantee Contact;

 

B) the executed Contract for Professional Services with Drug Abuse Treatment Association, Inc. to provide psychiatric services and staffing for juveniles with co-occurring disorders for the period October 1, 2014, through September 30, 2015 for $33,234.

 

SUMMARY: The Board of County Commissioners approved (R2012-1576), the U.S. Department of Justice, Office of Justice Programs for the Juvenile Justice System Co-Ocurring Disorders Project, October 1, 2012, through September 30, 2014. This two-year award for $249,955 provides treatment of dually diagnosed juveniles. The grant is extended from October 1, 2014, through September 30, 2015 by the U.S. Department of Justice in order to expend the funds for mental health and substance abuse among juveniles. This award from the U.S. Department of Justice is used to facilitate an enhancement to an existing Juvenile Drug Court. The County Administrator or his designee was authorized on October 16, 2012 (R2012-1575) to execute all related documents and contracts for Palm Beach County’s FY 2012 Juvenile Justice System Co-Ocurring Disorders Project for the Office of Justice Programs, as well as to execute all necessary forms and documents as required by the U.S. Department of Justice, Bureau of Justice Assistance. Countywide (JB)

 

 

 

 


SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

S.        FIRE RESCUE 

 

1.         Staff recommends motion to approve: three reappointments to Seat No. 3, Seat No. 4 and Seat No. 5 to the Fire Code Board of Appeals and Adjustments Committee beginning October 1, 2015, through September 30, 2018:

           

Appoint Nominee      Category                                 Seat#               Nominated by

Jacek Tomasik Building Official                           3                   Comm. Valeche

                                                                                                            Comm. McKinlay

                                                                                                            Comm. Abrams

                                                                                                            Comm. Taylor

 

Steve Soderlund          Architect                                      4                  Comm. Valeche

                                                                                                            Comm. McKinlay

                                                                                                            Comm. Abrams

                                                                                                            Comm. Taylor

 

John Whitehead           Sprinkler Representative             5                  Comm. Valeche

Comm. McKinlay

Comm. Burdick

Comm. Abrams

Mayor Vana

Comm. Taylor

 

Summary: The Fire Code Board of Appeals and Adjustments is maintained in accordance with the Palm Beach County Local Amendments to the Florida Fire Prevention Code (Ordinance 2014-002). On June 15, 2015, a memo was distributed to the Commissioners requesting nominations to this eight member board (At-Large). This Board is appointed by the Board of County Commissioners and members serve no more than three consecutive three year terms. No other nominations were received. Countywide (PK)

 

 

U.        INFORMATION SYSTEMS SERVICES

 

1.         Staff recommends motion to:

 

A) approve the Interlocal Agreement for application hosting services with the City of Jacksonville (City) for an annual revenue total of $4,145; and

 

B) authorize the County Administrator or her designee, Information Systems Services (ISS) Director, to approve and execute Task Orders associated with these services, up to a maximum of $50,000 per Task Order.

 

SUMMARY: The City is requesting to lease a version of the County’s Inspector General Information Management System (IGIMS) which will be hosted on County servers with connectivity provided through our interconnection via the Florida LambdaRail. IGIMS is an enterprise case management system designed to track activity for Audits, Investigations, and Contracts. This Interlocal Agreement is for a term of three years unless notice is given by either party and will generate $4,145 in annual revenues to the County.  In addition, the City of Jacksonville will fully reimburse the County $2,850 for installation and professional services. (PFK)

 


 

SEPTEMBER 1, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

U.        INFORMATION SYSTEMS SERVICES (Cont’d)

 

2.         Staff recommends motion to:

 

A) approve rate reductions for network services provided by Information Systems Services (ISS) to external agencies based on the rate schedule; and

 

B) delegate authority to ISS Director to amend the Agreements to implement the new rates effective October 1, 2015 for all applicable existing network service agreements.

 

SUMMMARY:  ISS is proposing a reduction in Network Transport Fees charged as a component of the overall rates for network services (Attachment 1 to the Agenda Item), to become effective October 1, 2015.  Proposed rate reductions range from 20% to 67% for the nine established rate tiers.  Each rate tier is based on bandwidth capacity expressed in megabits per second (mbps).  These standard network rate structures were developed based on an analysis of market pricing for similar services and will be applicable to all future agreements for network services provided to external agencies. Board approval is requested to delegate authority to the ISS Director to apply the revised rates via amendments to all applicable existing agreements effective October 1, 2015 rather than bringing the individual agreements back to the Board for formal amendment.  The individual Amendments will then be bundled and presented to the Board as a receive and file item.  This program builds upon Palm Beach County’s history of collaboration with public sector agencies which has resulted in service improvements for the connected agencies, cost savings to the taxpayers, revenues to the County, and other intangible benefits. Countywide (PFK)

 

 

X.        PUBLIC SAFETY

 

1.         Staff recommends motion to approve: reappointment of the following two individuals to the countywide Consumer Affairs Hearing Board for the term from October 1, 2015 to September 30, 2018:

 

Nominee

Seat No.

Requirement

Recommended by:

Frank Lewis

 

5

Resident of Palm Beach County

Commissioner Burdick

Commissioner McKinlay

Commissioner Valeche

 

Harold Moldoff

 

6

Resident of Palm Beach County

Commissioner Burdick

Commissioner McKinlay

Commissioner Valeche

 

SUMMARY:  The Consumer Affairs Ordinance approved by Board of County Commissioners (BCC) on December 17, 2013, and codified in Chapter 9, Article I of the Palm Beach County Code, establishes a seven member Consumer Affairs Hearing Board (Hearing Board). The Hearing Board serves in both an advisory capacity to the County Commissioners and as an appellate board, hearing administrative appeals filed by persons disputing staff decisions concerning the towing, vehicle for hire, and moving industries. A memo was sent to the BCC on June 18, 2015 seeking nominations for the above two at-large seats. Countywide (JB) 

 

 

 

* * * * * * * * * * * *


SEPTEMBER 1, 2015

 

 

4.         REGULAR AGENDA

 

 

A.        ADMINISTRATION

 

                                    TIME CERTAIN 10:30A.M.

1.         DELETED: Palm Beach Juvenile Correctional Facility – Discussion with Christina K. Daly, Secretary, Florida Department of Juvenile Justice.  Summary:  At the request of the Board of County Commissioners, Secretary Daly has agreed to appear before the Board to answer questions related to recent events and management of the Palm Beach Juvenile Correctional Facility.

 

 

 

REST OF THE PAGE LEFT BLANK INTENTIONALLY


SEPTEMBER 1, 2015

 

 

4.         REGULAR AGENDA

 

 

            B.        COMMISSION ON ETHICS

 

1.         Staff recommends motion to approve on preliminary reading and advertise for public hearing on September 22, 2015 at 9:30 a.m.:  an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, amending the Palm Beach County Commission on Ethics Ordinance, Ordinance 2011-10, creating and providing qualifications for commission on ethics hearing officers; providing for procedure on complaints filed; providing for public hearing procedures; providing for notification and referral to other authorities; providing for dismissal of complaints; providing for frivolous or groundless complaints; providing for appeals; providing for a savings clause; providing for repeal of laws in conflict; providing for severability; providing for inclusion in the code of laws and ordinances; and providing for an effective date. SUMMARY:  The Board of County Commissioners adopted the Palm Beach County Commission on Ethics Ordinance as a countywide Ordinance in May of 2011, in accordance with the County Charter. The Charter amendments, which were approved by the voters in November 2010, also called for the establishment of a drafting committee to review and recommended proposed changes to the Commission on Ethics Ordinance.  This amendment was proposed by the Commission on Ethics and recommended for approval by the ordinance drafting committee.  This amendment would allow a respondent in an enforcement case to have his or her hearing conducted by a hearing officer instead of the Commission on Ethics.  This proposed change is based on a recommendation by OPPAGA as part of its final report concerning Commission on Ethics operations. Countywide (LB)

 

 

2.         Staff recommends motion to approve on preliminary reading and advertise for public hearing on September 22, 2015 at 9:30 a.m.:  an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, amending the Palm Beach County Code of Ethics, Ordinance 2011-11, amending Section 2-444(f) to provide the requirement to contemporaneously file a copy of the State Gift Law Report with the Palm Beach County Commission on Ethics; providing for a savings clause; providing for repeal of laws in conflict; providing for severability; providing for inclusion in the code of laws and ordinances; and providing for an effective date. SUMMARY:  The Board of County Commissioners adopted the Palm Beach County Code of Ethics as a countywide Ordinance in May of 2011, in accordance with the County Charter. The Charter amendments, which were approved by the voters in November 2010, also called for the establishment of a drafting committee to review and recommended proposed changes to the Code of Ethics.  This amendment was proposed by the Commission on Ethics and recommended for approval by the ordinance drafting committee. The amendment specifies that those who file state-required gift reports must contemporaneously file a copy of that report with the Palm Beach County Commission on Ethics. Countywide (LB)

 


SEPTEMBER 1, 2015

 

 

4.         REGULAR AGENDA

 

 

C.        INFORMATION SYSTEM SERVICES

 

1.         Staff recommends motion to approve:

 

A) waiver of contractual requirements pertaining to Nondiscrimination, Inspector General, and Regulations and Licensing recognizing these requirements are not applicable for this proposed Interlocal Agreement with Orange County, Florida (Orange County) which does not involve an exchange of value for any goods or services and solely benefits Palm Beach County; and

 

B) an Interlocal Agreement with Orange County, Florida for limited sharing of resources in the Orange County Regional Computer Center from December 1, 2015 to December 31, 2025 with an additional five-year renewal option which may be exercised at the sole discretion of Orange County.

 

SUMMARY:  The disaster recovery site for Palm Beach County’s NG9-1-1 public emergency communications system is presently located in AT&T’s Internet Data Center (IDC) in Orlando, Florida.  Earlier this year, AT&T notified the County that the IDC would be closing as of December 31, 2015.  In response, we contacted Orange County and proposed that our organizations enter into an interlocal agreement to permit sharing of space within our respective data centers.  Orange County agreed to initiate such an agreement which will provide sufficient space to host two (racks) of 9-1-1 equipment at no cost to the County except for the initial costs of installation and ongoing costs of network connectivity, both of which should be minimal. This Agreement will enable the County to save $9,061 per month (or $108,732 annually) that we currently pay AT&T for hosting our equipment at the IDC facility.  This Agreement is structured as a unilateral contract entered into solely for the benefit of Palm Beach County.  If and when requested by Orange County, the Agreement will be modified for reciprocity whereby the County will make similar space available to Orange County in our data center. Countywide (PFK)

 


SEPTEMBER 1, 2015

 

 

4.         REGULAR AGENDA

 

 

D.        FACILITIES DEVELOPMENT & OPERATIONS

 

1.         Staff recommends motion to:

 

A) Ratify the selection of Motorola Solutions, Inc., as the highest ranked vendor for the P25 Trunked Simulcast Countywide Public Radio System project; and

 

B) Authorize staff to commence negotiations with Motorola Solutions, Inc.

           

SUMMARY:  On May 21, 2015, two proposals were received in response to a Request for Proposal (RFP) for this Project from Harris Corporation and Motorola Solutions, Inc. Those two proposals were received by a Technical Evaluation Committee (TEC) whose purpose was to review each vendor’s proposal for compliance with the technical requirement of the RFP.  In addition to the consultant, the TEC was comprised of technical and operational representatives of Facilities Development & Operations, Palm Beach County Fire Rescue and the Sheriff’s Office.  In addition to the proposals received, the vendors made presentations to the TEC and afterward the TEC prepared a report known as the Technical Evaluation Report.  On July 16, 2015, the Selection Committee comprised of Bob Weisman, County Administrator, Chief Jeff Collins PBC Fire-Rescue, and Major Ron Mattino Sheriff’s Office met and considered the Technical Evaluation Report, Financial Report (cost proposals), and references.  The Selection Committee also heard presentations from the vendors. Based on pre-determined evaluation criteria, the firms were scored and Motorola Solutions, Inc. was the highest ranked firm by the Selection Committee.  Upon Board ratification, Staff will commence contract negotiations with Motorola Solutions, Inc. Upon satisfactory completion of those negotiations, Staff will present a contract to the Board for approval.  (Capital Improvements Division) Countywide (ME)

 

E.        COUNTY ATTORNEY

 

1.         Staff seeks Board direction on:  whether the County desires to establish an independent Citizen’s Review Board (CRB) to investigate complaints of alleged misconduct by the Palm Beach County Sheriff’s Office (PBSO). SUMMARY: Staff’s research on this issue reveals that the Board of County Commissioners is not prohibited from creating a CRB; however, the CRB would have significantly limited powers. Countywide (DO)

 

F.         ECONOMIC SUSTAINABILITY

 

1.         ADD-ON: Staff recommends motion to approve: a Certification of Consistency with the Consolidated Plan for the Fair Housing Center of the Greater Palm Beaches, Inc. (FHC). SUMMARY: The U.S. Department of Housing and Urban Development (HUD) requires grant applications by fair housing enforcement organizations to be submitted with a Certification of Consistency with the Consolidated Plan of the local jurisdiction.  FHC is applying to HUD for a Fair Housing Initiatives Program/Private Enforcement Initiative grant and requires this Certification from Palm Beach County to do so.  The Department of Economic Sustainability (DES) examined the proposed program’s goals and objectives outlined in the grant application and determined that they are consistent with the overall goals and objectives outlined in the County’s Analysis of Impediments to Fair Housing Choice, an Appendix of the County’s Consolidated Plan.  The goals and objectives include identifying and eradicating discrimination under the Federal Fair Housing Act, promoting fair housing choice for all persons and promoting housing that is structurally accessible to, and usable by, all persons.  Since FHC’s grant application is consistent with the County’s Consolidated Plan, staff recommends approval of this Certification. (Strategic Planning) Countywide (JB)

 

* * * * * * * * * * * *


SEPTEMBER 1, 2015

 

 

5.         BOARD APPOINTMENTS

 

 

 

A.        COMMISSION DISTRICT APPOINTMENTS

 

 

 

* * * * * * * * * * * *


SEPTEMBER 1, 2015

 

 

6.         MATTERS BY THE PUBLIC – 2:00 P.M.

 

 

 

 

* * * * * * * * * * * *

 


SEPTEMBER 1, 2015

 

 

7.         STAFF COMMENTS

 

 

A.        ADMINISTRATION COMMENTS

 

 

 

 

 

 

B.        COUNTY ATTORNEY

 

 

 


SEPTEMBER 1, 2015

 

 

8.         COMMISSIONER COMMENTS

 

 

A.        District 1 – COMMISSIONER HAL R. VALECHE

 

 

 

 

 

 

B.        District 2 – COMMISSIONER PAULETTE BURDICK

 

 

 

 

 

 

 

C.        District 3 - COMMISSIONER SHELLEY VANA, MAYOR

 

 

 

 

 

 

 

D.        District 4 – COMMISSIONER STEVEN L. ABRAMS

 

 

 

 

 

 

 

E.        District 5 - COMMISSIONER MARY LOU BERGER, VICE MAYOR

 

 

 

 

 

F.         District 6 - COMMISSIONER MELISSA MCKINLAY

 

 

 

 

 

 

G.        District 7 - COMMISSIONER PRISCILLA A. TAYLOR

 

Request approval to present off-site, a Proclamation declaring September 3 – 6, 2015 as “Black Enterprise/Pepsi Golf and Tennis Challenge Weekend” in Palm Beach County.

 

 

 

9.         ADJOURNMENT

 

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."