ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
JANUARY 9, 2007
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL TO ORDER
A. Roll Call
B. Invocation
C. Pledge of Allegiance
2. AGENDA APPROVAL
A. Additions, Deletions, Substitutions
B. Adoption
3. CONSENT AGENDA (Page 6-25)
4. SPECIAL PRESENTATIONS - 9:30 A.M. (Page 26)
5. PUBLIC HEARINGS - 9:30 A.M. - (Page 27) - None
6. REGULAR AGENDA (Page 28-29)
7. BOARD APPOINTMENTS (Page 30-31)
8. STAFF COMMENTS (Page 32)
9. COMMISSIONER COMMENTS (Page 33)
10. ADJOURNMENT (Page 33)
* * * * * * * * * * *
JANUARY 9, 2007
TABLE OF CONTENTS
CONSENT AGENDA
A. ADMINISTRATION
Page 6
3A-1 Resolutions from municipalities regarding the Municipal Home Rule Power Act
3A-2 Resolution from Pasco County regarding insurance rate increases
B. CLERK AND COMPTROLLER
Page 6
3B-1 Warrant list
3B-2 Minutes
3B-3 Contracts and claims settlements list
3B-4 Change orders, work task orders, minor contracts and final payments by Departments
3B-5 Bond of newly elected Tax Collector, Anne M. Gannon
Page 7
3B-6 Report of County Officials Bond
C. ENGINEERING
Page 7
3C-1 Blanket approval for FY ‘07 appraisal and acquisition of lands, rights-of-way and easements
3C-2 Contract with J.W. Cheatham for construction of Greenview Shores Blvd.
Page 8
3C-3 Deleted
3C-4 Joint Participation Agreement with FDOT for Blue Heron Blvd./Congress Ave. intersection
3C-5 Bill of Sale to the Town of Jupiter (Water Utility) regarding Loxahatchee River Road
3C-6 Amendment to the Annual Pavement Marking contract with Transmark, Inc.
Page 9
3C-7 Contract with Charles S. Whiteside, Inc. for annual pathway and minor construction
3C-8 Budget Transfer to Schall Circle street improvements
3C-9 Renewal of surveying and mapping annual agreements
3C-10 Interlocal Agreement with City of West Palm Beach for beautification maintenance along Northlake Blvd.
Page 10
3C-11 Amendment with Village of Royal Palm Beach for S.R. 7 improvements
3C-12 Budget Transfer/Amendment for streetlight at Cain Blvd. and Park Access Road
3C-13 Warranty deed, permanent easement and temporary construction easement for Seminole Pratt Whitney Road
Page 11
3C-14 Budget Transfer/Amendment for traffic signal at Highland Beach Fire Station & A-1-A
3C-15 Deleted
3C-16 Resolution vacating two (2) utility easements within Sunbeam Park
3C-17 Budget Transfer to Atlantic Avenue area contribution
D. COUNTY ATTORNEY
Page 11
3D-1 Agreements for bond counsel services
E. COMMUNITY SERVICES - None
F. AIRPORTS
Page 12
3F-1 Close-Out Agreement with Centex Construction, regarding security checkpoints
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 12
3G-1 Budget Amendments regarding Biomedical Research Park Infrastructure project
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 13
3H-1 Amendment to Internal MOU with Library for use of gymnasium at Cherry Road facility
3H-2 Resolution pertaining to Public Art Committee
JANUARY 9, 2007
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
Page13
3H-3 Interlocal Agreement with Town of Lake Park and PBSO for fuel services
3H-4 Contract with Cedars Electro-Mechanical for renovation of Westgate Head Start Center
Page 14
3H-5 Contract with Moss & Associates for construction management services associated with Criminal Justice facilities
3H-6 CSA No. 9 with Stephen Boruff Architects + Planners for Fire Rescue Training facility
3H-7 Sale of surplus property to PBSO
3H-8 Contract with Hellmuth, Obata + Kassabaum for architectural services associated with Jail Expansion program
I. HOUSING & COMMUNITY DEVELOPMENT
Page 15
3I-1 Amendment No. 1 with City of Pahokee regarding Community Development Block Grant (CDBG) funds
3I-2 Amendment No. 1 with City of Lake Worth regarding CDBG funds
3I-3 Amendment No. 2 with City of Lake Worth regarding CDBG funds
3I-4 Amendment No. 3 with City of Lake Worth regarding CDBG funds
J. PLANNING, ZONING & BUILDING - None
K. WATER UTILITIES
Page 16
3K-1 Change Order No. 5 with Garney Companies for Northern Region Utility improvements
3K-2 Deleted
3K-3 Resolution regarding assessment roll for Cheryl Lane Water Main improvement project
Page 17
3K-4 Memorandum of Agreement with Lake Worth Drainage District and South Florida Water Management District addressing diversion and impoundment of water
3K-5 Amendment to the Beeline Community Development District Water & Wastewater Utility acquisition, service and service area agreement
Page 18
3K-6 Change Order No. 1 with John J. Kirlin regarding Northern Region Pumping facility
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 18
3L-1 Resolution supporting a successor program to the “Florida Forever Program”
3L-2 Interlocal Agreement with City of Boynton Beach associated with dredging of sand
Page 19
3L-3 Task Order with Applied Technology & Management for coastal engineering design and permitting services
3L-4 Grant Agreement with FDEP for the Singer Island Shore Protection project
3L-5 Interlocal Agreement with SWA regarding sand from Winding Waters Natural Area
M. PARKS & RECREATION
Page 20
3M-1 Second Amendment with School Board for the Woodlands Middle School pavilion project
3M-2 Independent Contractor Agreements
3M-3 Restrictive Covenant for Veterans Park
3M-4 Agreement with Chamber of Commerce of the Palm Beaches for the Kids K and Kids Marathon Mile program
Page 21
3M-5 Agreement with Genesis Community Outreach for 2006 Community Back to School event
3M-6 CCRT Park capital projects for FY 2007
3M-7 Tri-party Agreement with Village of Wellington and Cultural Trust of the Palm Beaches for the Cultural Trust Outdoor Entertainment pavilion
JANUARY 9, 2007
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
M. PARKS & RECREATION (Cont’d)
Page 22
3M-8 Interlocal Agreement with City of Delray Beach for Old School Square parking garage
3M-9 Agreement with Town of South Palm Beach for purchase of a baby grand piano
3M-10 Agreement with Town of South Palm Beach for senior citizen programs
N. LIBRARY
Page 22
3N-1 Cooperative Agreement with Literacy *AmeriCorps for English programs/learning labs
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 23
3Q-1 Budget Transfer/Amendment for the Visual Planning Technology project
R. HUMAN RESOURCES - None
S. FIRE RESCUE
Page 23
3S-1 Four (4) independent contractor agreements for swimming lessons
Page 24
3S-2 Four (4) license agreements for fire rescue training and structure burns
3S-3 Bill of Sale with City of Belle Glade for fire protection and emergency equipment/vehicles
Page 25
3S-4 MOU with Florida Division of State Fire Marshall under Homeland Security Grant Program
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES - None
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY - None
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN
Page 25
3AA-1 Service Provider Application with Area Agency on Aging for transportation services
BB. MEDICAL EXAMINER
Page 25
3BB-1 Amendment No. 2 with Wuesthoff Memorial Hospital for laboratory testing
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 26
4A Arbor Day
4B AVVA Life Memberships to Commissioners Marcus and Koons
PUBLIC HEARINGS - 9:30 A.M.
Page 27
None
JANUARY 9, 2007
TABLE OF CONTENTS
REGULAR AGENDA
HOUSING & COMMUNITY DEVELOPMENT
Page 28
6A-1 Community Land Trust of Palm Beach County funding
6A-2 Loan for the purchase of single-family home for Ms. Na’imah Abdul-Rahmaan
RISK MANAGEMENT
Page 29
6B-1 Third Amendment to add Supervisor of Elections as a participant in the self-insured group health benefits program
FACILITIES DEVELOPMENT & OPERATIONS
Page 29
6C-1 Amendment No. 4 to South Florida Science Museum Lease Agreement
BOARD APPOINTMENTS (Page 30-31)
STAFF COMMENTS (Page 32)
COMMISSIONER COMMENTS (Page 33)
ADJOURNMENT (Page 33)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends motion to receive and file:
A) Resolution No. 73-06 from the City Commission of the City of Delray Beach, supporting and endorsing the principles of the Municipal Home Rule Power Act; and
B) Resolution No. 868 from the Town Commission of the Town of Highland Beach supporting and endorsing the principles of the Municipal Home Rule Power Act.
2. Staff recommends motion to receive and file: Resolution No. 07-60 by the Board of County Commissioners of Pasco County, Florida regarding the extreme insurance rate increases imposed upon the residents and business owners in Florida and strongly urging the Florida State Legislature to address the issues in the special session called for in January 2007.
B. CLERK AND COMPTROLLER
1. Staff recommends motion to approve: Warrant List.
2. Staff recommends motion to approve: the following final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Regular August 15, 2006
Regular October 17, 2006
Child Care Facilities October 17, 2006
3. Staff recommends motion to approve: Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. Countywide
4. Staff recommends motion to receive and file: change orders, work task orders, minor contracts, final payments and other items approved by the Contract Review Committee and by the department heads for the Engineering Department; Facilities Development and Operations Department; Water Utilities Department; Environmental Resources Management Department; and the Department of Airports during October 2006. Countywide
5. Staff recommends motion to approve: the Bond of newly elected Tax Collector, Anne M. Gannon, pursuant to F.S. Chapter 137.02. SUMMARY: The Tax Collector of each county shall give bond and present the bond to the Board of County Commissioners for approval and give the bond to the Governor of the State, pursuant to F.S. Chapters137.02 and137.09. The Tax Collector is required to give bond in a sum to be fixed by the Board of County Commissioners. The current set Bond is at $100,000 for the four (4) year term ending January 2009. Payment for the cost of the bond is paid out of the County’s General Revenue Fund pursuant to Chapter 113.07(4), F.S. Countywide (PFK)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
B. CLERK AND COMPTROLLER (Cont’d)
6. Staff recommends motion to review for sufficiency and to receive and file: Report of County Officials Bonds for the Board’s examination as to the sufficiency of the sureties, dated January 2007. SUMMARY: Ordinance 98-51 sets the various bond amounts for specified county officers and provides for examination of the sufficiency of all the bonds at the regular meeting of the Board of County Commissioners, in January and June of each year. Countywide (PFK)
C. ENGINEERING & PUBLIC WORKS
1. Staff recommends motion to approve:
A) a blanket approval for appraisal and acquisition of the lands, rights-of-way, and easements on all Fiscal Year 2007 projects as identified in the Five-Year Road Program annual update, as adopted on November 13, 2006; and
B) the employment of all experts, including but not limited to real estate appraisers, engineers, certified public accountants, business damage experts, and other experts, deemed necessary to appraise and acquire the before mentioned lands, rights-of-way, and easements.
SUMMARY: On November 13, 2006, the Board of County Commissioners adopted the annual update of the Five-Year Road Program for Fiscal Year 2007 through Fiscal Year 2011. Approval of this item will provide for the acquisition necessary to accomplish the road goals set therein. Countywide (PFK)
2. Staff recommends motion to approve:
A) a $6,599,072.30 Contract with J. W. Cheatham, LLC (JWC), the lowest responsive, responsible bidder, for the construction of Greenview Shores Boulevard from South Shore Boulevard to Wellington Trace (Project);
B) a Budget Transfer of $3,993,813 in the Transportation Improvement Fund from Road Program Reserves - Fiscal Year 2006 to Greenview Shores Boulevard from South Shore Boulevard to Wellington Trace; and
C) a Budget Amendment of $348,232 in the Road Impact Fee Fund – Zone 3 to recognize utility reimbursement agreements from BellSouth Telecommunications Company ($11,670), Comcast Cable Company ($22,400), Florida Power and Light Company ($5,825) and Village of Wellington Utilities Department ($308,337) and appropriate it to Greenview Shores Boulevard from South Shore Boulevard to Wellington Trace.
SUMMARY: This Contract will provide all the work necessary to construct the Project. The Small Business Enterprise (SBE) goal for the Project is 15% overall. The SBE participation committed for the Project by JWC is 15.04%. District 6 (MRE)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
C. ENGINEERING & PUBLIC WORKS (Cont’d)
3. DELETED
4. Staff recommends motion to:
A) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) for Phase II intersection improvements at Blue Heron Boulevard (S.R. 708) and Congress Avenue; and
B) approve a Budget Amendment of $400,000 in the Transportation Improvement Fund to recognize reimbursement funding from the Joint Participation Agreement with FDOT and appropriate it to Blue Heron Boulevard (S.R. 708) and Congress Avenue Phase II intersection improvements.
SUMMARY: The FDOT and the County have partnered together to design and construct additional eastbound and westbound left turn lanes, extend existing left turn lanes, construct eastbound and westbound right turn lanes, and reconstruct 6 foot sidewalks with curb and gutter on Blue Heron Boulevard (S.R. 708) at the intersection of Congress Avenue. District 7 (MRE)
5. Staff recommends motion to approve: a Bill of Sale to the Town of Jupiter Water Utility Department for the potable water line facilities constructed within the road right-of-way for Loxahatchee River Road over the C-18 Canal. SUMMARY: The potable water line facilities, which were constructed by Palm Beach County within the right-of-way for Loxahatchee River Road, will be released to and maintained by the Town of Jupiter Water Utility Department, following the execution of the Bill of Sale. District 1 (MRE)
6. Staff recommends motion to approve: a Contract Amendment of $1,019,000 and an 18-month Contract extension to the Annual Pavement Marking Contract (R2005-0848), dated May 3, 2005, with the pavement marking contractor, Transmark, Inc. SUMMARY: The Amendment to the Annual Pavement Marking Contract extends the expiration date of the existing Contract retroactively from November 3, 2006 to May 3, 2008. The dollar value of the Contract is to be increased to a not-to-exceed amount of $3,200,000. The Annual Pavement Marking Contract consists of furnishing and installing pavement marking material, raised reflectorized pavement markers and traffic paint on County roadways. Small Business Enterprise (SBE) goals were established at 15% of the overall contract amount. The low bidder, Transmark, Inc., achieved 15.8% SBE overall with all of that being Small/Women Business participation. Countywide (MRE)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
C. ENGINEERING & PUBLIC WORKS (Cont’d)
7. Staff recommends motion to approve:
A) a Contract not-to-exceed the total value of $6,470,000 for task orders which may be issued to Charles S. Whiteside, Inc., the second lowest, responsive, responsible bidder, for the Annual Pathway and Minor Construction Contract; and
B) a Contract Amendment of $250,000 to the Annual Pathway and Minor Construction Contract for additional funds, as requested by Streetscape Section for projects over the Contract term.
SUMMARY: The Annual Pathway and Minor Construction Contract includes construction and/or resurfacing of pathways, construction of parking areas, speed humps, traffic separators, miscellaneous concrete works and other minor construction projects required by various County Departments on an as needed basis. The Office of Small Business Assistance goals are set at 15% overall. Devland Site Development, Inc., the low bidder, has withdrawn their bid due to bonding difficulties. The SBA participation committed for the project by Charles S. Whiteside, Inc., is 19.58%. Countywide (MRE)
8. Staff recommends motion to approve: a Budget Transfer of $29,674 in the Transportation Improvement Fund from Road Program Sweep Reserves to Schall Circle street improvements. SUMMARY: The Budget Transfer is for the funding of the various quantity differences associated with the final payment to Petro Hydro, Inc., the contractor for the Schall Circle Street improvements project. District 2 (MRE)
9. Staff recommends motion to approve: the renewal of the Surveying and Mapping Annual Agreements with the following firms:
Original
Firm Name Agreement Date Resolution No.
Brown & Phillips, Inc. February 1, 2005R2005-0195
Dennis J. Leavy & Associates February 1, 2005R2005-0196
SUMMARY: These Agreements are being considered for renewal for required professional services, on a task order basis. Countywide (PFK)
10. Staff recommends motion to approve: an Interlocal Agreement with the City of West Palm Beach (City) to provide for maintenance of County installed beautification improvements on Northlake Boulevard from east of State Road 7 extension right-of-way to west of Beeline Highway (project). SUMMARY: On August 15, 2006, a Board Item (with a Budget Transfer) in the amount of $250,000 was approved for the design and future County installation of the project. The design by a County consultant has been completed for this project and the beautification improvements shall be installed by the County in accordance with the approved plans. This Agreement with the City provides for the perpetual maintenance of the beautification improvements for the project by the City. The beautification will not be installed until the Maintenance Agreement with the City is fully executed. District 6 (MRE)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
C. ENGINEERING & PUBLIC WORKS (Cont’d)
11. Staff recommends motion to approve: an Amendment to the Financial Assistance Agreement (R2004-1409) with the Village of Royal Palm Beach (Village) for an extension of the completion date for improvements on the Florida Department of Transportation’s State Road 7 from the south Village limit (approximately one mile south of Southern Boulevard) to Southern Boulevard. SUMMARY: The original agreement provides for a reimbursement, in an amount not-to-exceed $112,944, to the Village for the planned improvements on the Florida Department of Transportation’s State Road 7 from the south Village limit (approximately one mile south of Southern Boulevard) to Southern Boulevard. This Amendment will extend the completion date from September 30, 2006 to September 30, 2007. The completion date of the improvements has been delayed due to the contractual completion date occurring after the agreement deadline. District 6 (MRE)
12. Staff recommends motion to approve:
A) a Budget Transfer of $7,000 in the Transportation Improvement Fund from Reserve for District 5 to Street Lighting Program Design ($3,000) and to the Street Lighting Maintenance Fund ($4,000); and
B) a Budget Amendment of $4,000 in the Street Lighting Maintenance Fund to recognize the transfer from Reserve for District 5 and appropriate it to Reserves for Street Lighting Maintenance.
SUMMARY: The District 5 Commissioner has authorized funding for 20-year operation and maintenance costs for one (1) isolated streetlight to be installed at the intersection of Cain Boulevard and Park Access Road. The Budget Amendment will appropriate the funding to a reserve account from which maintenance costs will be transferred annually to the street lighting account for 20 years. District 5 (MRE)
13. Staff recommends motion to:
A) accept a Warranty Deed for Parcel 158, Permanent Easement for Parcel 258, and Temporary Construction Easement for Parcel 358; and
B) approve payment of a counter-offer in the amount of $67,000 for Parcels 158, 258, and 358.
SUMMARY: This action will accept a Warranty Deed, Permanent Easement, and Temporary Construction Easement needed for the construction widening of Seminole Pratt Whitney Road from south of Okeechobee Boulevard to north of Sycamore Drive and approve a counter-offer in the amount of $67,000 for the purchase of Parcels 158, 258 and 358. District 6 (PFK)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
C. ENGINEERING & PUBLIC WORKS (Cont’d)
14.Staff recommends motion to approve:
A) a Budget Transfer of $60,000 in the Transportation Improvement Fund from reserves for District 4 to partially fund the traffic signal at Highland Beach Fire Station and Ocean Boulevard/A1A - District 4; and
B) a Budget Amendment of $40,000 to recognize the participation of the Town of Highland Beach and appropriate it to partially fund the traffic signal for Highland Beach Fire Station and Ocean Boulevard/A1A.
SUMMARY: This action will initiate a Budget Transfer of $60,000 in the Transportation Improvement Fund from reserves for District 4 and a Budget Amendment of $40,000 required to recognize the participation of the Town of Highland Beach to fund the traffic signal at Highland Beach Fire Station and Ocean Boulevard/A1A. District 4 (MRE)
15. DELETED
16. Staff recommends motion to adopt: a Resolution vacating two (2) six (6) foot wide utility easements lying within a portion of Lots 1-8 and Lots 11-18, Block 2, and lying within a portion of Lots 1-8 and Lots 11-18, Block 3, within the plat of Sunbeam Park, as recorded in Plat Book 14, Page 26, Public Records of Palm Beach County, Florida. SUMMARY: This petition site is located on the east side of Jog Road, north of Southern Boulevard. The petitioner is requesting the abandonment to clear the record, allowing the property to be developed as a Class A Conditional Use. District 6 (PFK)
17. Staff recommends motion to approve: a Budget Transfer of $2.5 million in the Transportation Improvement Fund from Reserves - Road Program Sweeps to Atlantic Avenue Area Contribution. SUMMARY: The developers of the Atlantic Avenue project were conditioned to provide $2.5 million in payment for any project we needed in the Atlantic Avenue area. This payment was received on April 7, 2006, and deposited in the project called Atlantic Avenue Area Contribution. However, it was not budgeted at that time since there were no pressing projects and it was planned to be appropriated in the Fiscal Year 2007 budget process. However, this was not done and the collection flowed into the Sweeps account. These funds now need to be appropriated for current projects. Countywide (MRE)
D. COUNTY ATTORNEY
1. Staff recommends motion to approve: agreements for bond counsel services effective January 1, 2007, through December 31, 2008 with the following law firms: District 1 - Nabors, Giblin & Nickerson, P.A.; District 2 - Hogan & Hartson, LLP; District 3 - Ruden, McCloskey, Smith, Schuster & Russell, P.A.; District 4 - Moyle, Flanigan, Katz, Raymond, White & Krasker, P.A.; District 5 - Greenberg Traurig, P.A./Weiss, Handler, Angelos & Cornwell, P.A.; District 6 - Edwards Angell Palmer & Dodge, LLP; and District 7 - Bryant Miller Olive P.A. and Isaac Williams, P.A. SUMMARY: The above seven (7) law firms (or teams of firms) will provide bond counsel services to the County. At the December 19, 2006 Board meeting, the Board appointed the above bond counsel firms to act as County bond counsel from January 1, 2007, through December 31, 2008. The form of the Agreement and Fee Schedule have been approved by the Board. Agreements with those law firms for bond counsel services are now ready for approval and execution. Countywide (PFK)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
F. AIRPORTS
1. Staff recommends motion to approve: a Contract Close-Out Agreement with Centex Construction, LLC for the expansion of the Security Checkpoints A/B and C at Palm Beach International Airport (PBIA). SUMMARY: The Construction Management (CM) at Risk Contract (R2003-1110) with Centex Construction, LLC was approved on July 15, 2003 for the expansion of the Security Checkpoints A/B and C at PBIA. During the course of the contract, various disputes arose between Centex Construction, LLC and Palm Beach County. This Contract Close-Out Agreement includes a General Release, which if approved, will resolve the disputes of claims relating to project time and as-built drawings. The Palm Beach County Attorney’s Office assisted in the preparation of these agreements. Countywide (JCM)
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends motion to approve:
A) Budget Amendment of $76,137 in the $5.9 Million Public Improvement Revenue Notes (Biomedical Research Park Infrastructure Project), Series 2004 Capital Fund to record interest and transfer funds to the debt service fund for the payment of principal and interest on the notes;
B) Budget Amendment of $35,288 in the $3.3 Million Public Improvement Revenue Notes (Biomedical Research Park Infrastructure Project), Series 2004 Capital Fund to record interest and transfer funds to the debt service fund for the payment of principal and interest on the notes;
C) Budget Amendment of $86,298 in the $1.9 Million Taxable Public Improvement Revenue Notes (Biomedical Research Park Infrastructure Project), Series 2004 Capital Fund to record interest and transfer funds to the debt service fund for the payment of principal and interest on the notes;
D) Budget Amendment of $6,061,098 in the $5.9 Million Public Improvement Revenue Notes (Biomedical Research Park Infrastructure Project), Series 2004 Debt Service Fund to record a budget transfer from the capital fund, refunding loan proceeds and the payment of principal, interest and cost of issuance on the notes;
E) Budget Amendment of $3,552,687 in the $3.3 Million Public Improvement Revenue Notes (Biomedical Research Park Infrastructure Project), Series 2004 Debt Service Fund to record a transfer from the capital fund, refunding loan proceeds and the payment of principal, interest and cost of issuance on the notes; and
F) Budget Amendment of $2,128,463 in the $1.9 Million Public Improvement Revenue Notes (Biomedical Research Park Infrastructure Project), Series 2004 Debt Service Fund to record a transfer from the capital fund, refunding loan proceeds and the payment of principal, interest and cost of issuance on the notes.
SUMMARY: On December 12, 2006, the Board authorized the issuance of not to exceed $11,760,000 Public Improvement Revenue Notes (Biomedical Research Park Infrastructure Project), Series 2006 to refund the Series 2004 Notes that matured on December 15, 2006. The County used unspent proceeds from the Series 2004 Notes to pay interest on those notes and reduce the amount of principal needed to refund the Series 2004 Notes. The County expects to pay off the Series 2006 Notes in the fall of calendar year 2007 with revenue bonds for the additional funding for the Scripps Facilities at Florida Atlantic University in Jupiter. Countywide (PFK)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
H. FACILITIES DEVELOPMENT & OPERATIONS
1. Staff recommends motion to approve: First Amendment to the Internal Memorandum of Understanding (R2006-0548) between the Facilities Development & Operations Department (FD&O) and the Library Department (Library) that provides for the Library to use and occupy space in the Gymnasium at the Cherry Road Facility. SUMMARY: The Library is using space in the Gymnasium at the Cherry Road Facility to store and stage library expansion materials and furniture. Since the Library has no need for the space inside the Gymnasium’s locker rooms but does desire the use of the Gymnasium’s lobby for access and security purposes, the boundaries of the space being used by the Library is being amended to reflect the subtraction of the locker rooms and the addition of the lobby. (FDO Admin) District 2 (LMB)
2. Staff recommends motion to adopt: a Resolution rescinding and replacing Resolution No. R2004-1323 pertaining to the Public Art Committee. SUMMARY: Since the inception of this Committee, recommendations for membership have been from the Committee to the BCC by consent item. The Public Art Committee recommends that two Committee seats be created to expand Committee expertise and improve efficiency in artist selection process. The Committee recommends that one of the seats be designated for a Landscape Architect professional to assist the Committee to successfully integrate the landscape and outdoor public art projects. In addition, the Committee recommends that an alternate seat be created for a “Citizen with Significant Visual Art” background. The term for both new Committee members will be through September 2009 (term end date for the other current Committee members.) (FDO Admin) Countywide (MJ)
3. Staff recommends motion to approve: An Interlocal Agreement with the Town of Lake Park (Town) and the Palm Beach County Sheriff’s Office (Sheriff) for the County to provide fuel services, including maintenance of a fuel control reader and allowing the Sheriff and County to purchase fuel from the Town. SUMMARY: This Agreement establishes the terms and conditions by which the County will: 1) provide fuel management services to the Town, including the billing structure and annual notice of the administrative markup, and 2) manage, maintain and repair the fuel pump control reader purchased and installed by the Town, including the amount and schedule of payment to the County for such services. In addition, the Agreement sets forth the terms under which the Town shall allow Sheriff and County employees access to its fuel pump and invoice for fuel usage monthly. The County does not require any additional staffing and/or equipment to implement this Agreement, and as such, this Agreement will result in increased revenues to Fleet Management. The term of the Agreement is five (5) years with one (1) - five (5) year option. The Agreement may be terminated by either party for any reason upon sixty (60) days notice. Upon termination or expiration of this Agreement, the fuel control reader shall remain the property of the Town. (FD&O Admin) District 1 (JM)
4. Staff recommends motion to approve: Contract with Cedars Electro-Mechanical, Inc. for the renovation of the Westgate Head Start Community Center in the amount of $737,000. SUMMARY: This contract will provide for the renovation of the Westgate Head Start Community Center which includes the replacement of the air conditioning system, interior partition repair, restroom renovations to meet ADA requirements and upgrading the security for the Head Start area. The SBE goal for this project is 15%. Cedars Electro-Mechanical Inc’s bid includes participation at 100%. The contract time is 90 calendar days to substantial completion. (Capital Improvements Division) District 2 (JM)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
H. FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)
5. Staff recommends motion to approve: Contract with Moss & Associates, LLC in the amount of $565,596 for Construction Management Services associated with Criminal Justice facilities. SUMMARY: This contract provides for Construction Management (CM) Services associated with Criminal Justice Facilities. This first phase of the contract is for preconstruction services for the Jail Expansion Program II only. When construction documents are completed by the project Architect, Moss & Associates, LLC will prepare a Guaranteed Maximum Price (GMP) for the construction phase. The GMP includes the cost of the work required by the contract documents and the construction manager’s fee associated with the project. The SBE requirement for this project is 15%. The initial preconstruction services includes 0% SBE. The construction manager will provide the required SBE participation during the construction phases of this project. (Capital Improvements Division) Countywide (JM)
6. Staff recommends motion to approve: Consultant Services Authorization (CSA) No. 9 to the contract (R2003-1204) with Stephen Boruff Architects + Planners to investigate imported fill cost effectiveness to the Fire Rescue Training Facility site for the fixed fee amount of $7,500. SUMMARY: The services to be provided under this Authorization are to determine whether imported fill from the Palm Beach County property on Sansbury’s Way is less costly than enlarging the existing on-site lake which contains rock and other unsuitables. This work was completed prior to approval by the Board. CSA No. 9 must be approved by the Board as it exceeds the cumulative limits of the Department Director and the Contract Review Committee. The SBE goal for the contract is 15% and the Consultant committed to 61.33%. There is 0% SBE participation in this Authorization and when combined with previous Authorizations the overall SBE participation is 62.23%. (Capital Improvements Division) District 6 (JM)
7. Staff recommends motion to approve: the Sale of surplus property (1997 New Holland Tractor with Boom Mower, Serial No. 69740; Asset No. 10111020) to the Palm Beach County Sheriff’s Office. SUMMARY: The Palm Beach County Sheriff’s Office is requesting this vehicle which will be used for maintaining the grounds at its training facility at 20 Mile Bend. This tractor is currently in the County’s Fleet Management equipment surplus and has an approximate valuation of $19,000. All costs for repair and maintenance would be borne by the Sheriff’s Office. (Fleet Management) District 6 (JM)
8. Staff recommends motion to approve: a Contract with Hellmuth, Obata + Kassabaum, Inc. (HOK) for architectural services associated with the Jail Expansion Program in the amount of $549,027. SUMMARY: This Contract will provide for the necessary architectural and engineering services for the Jail Expansion projects. The first phase of HOK’s services consists of program planning, site master planning, site surveying, and traffic engineering services for the West County project and site master planning for the Stockade facility. Subsequent Consultant Service Authorizations will address design and construction administration services. A portion of the work has been completed prior to Board consideration of this item. The SBE goal for this project is 15%. This initial authorization includes 11%. This goal will be met once the overall project services are authorized. (Capital Improvements Division) Countywide (JM)
JANUARY 9, 2007
3. CONSENT AGENDA APPROVAL
I. HOUSING & COMMUNITY DEVELOPMENT
1. Staff recommends motion to approve: Amendment No. 001 to an agreement (R2005-1883) with the City of Pahokee, to extend the expiration date from September 30, 2006 to July 31, 2007, for the expenditure of $105,395 in Community Development Block Grant (CDBG) funds. SUMMARY: The Amendment provides an extension of ten (10) months to the term of the existing Agreement for the construction of sanitary sewer lines in the Canal Point area. The time extension is requested to make up for time lost while evaluating whether to use a low pressure system or a gravity flow system, and while additional easements were obtained for the project. A low pressure system was selected. These are Federal funds that require no local match. District 6 (TKF)
2. Staff recommends motion to approve: Amendment No. 001 to an agreement (R2006-0354) with the City of Lake Worth to: a) increase the funding amount from $170,325 to $244,035 in Community Development Block Grant (CDBG) funds; and b) extend the expiration date from December 31, 2006 to December 31, 2007. SUMMARY: The Amendment provides a one (1) year extension to the term of the existing agreement for the construction of street improvements on Latona Avenue in City of Lake Worth. The work will include installation of bulb outs, speed slowdown crosswalks, streetlights, trees and sidewalks. The start of this project was delayed while a decision was being made to reallocate funds from this project to the City’s Howard Park lighting project. The time extension will provide the City one (1) year to complete the engineering design, bid the work, and construct the improvements. This Amendment also reduces the City’s FY 2005 - 2006 allocation of $170,325 for this project by $123,930 (which is being reallocated to the Howard Park project), and adds the City’s FY 2006 - 2007 allocation of $197,640 for a total project budget of $244,035. These are Federal funds that require no local match. District 7 (TKF)
3. Staff recommends motion to approve: Amendment No. 002 to an agreement (R2004-2077) with the City of Lake Worth to extend the expiration date from June 30, 2006 to March 31, 2007, for the expenditure of $250,902 in Community Development Block Grant (CDBG) funds. SUMMARY: The Amendm