ORDER OF BUSINESS
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
MARCH 11, 2008
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 10 - 59)
4. SPECIAL
PRESENTATIONS - 9:30 A.M.
(Page 60)
5. PUBLIC HEARINGS - 9:30
A.M. (Pages 61-64)
6. REGULAR
AGENDA (Pages 65 - 72)
7. BOARD
OF COUNTY COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD (Page 73)
8. BOARD
OF COUNTY COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD (Page 74)
9. BOARD
APPOINTMENTS (Pages 75 - 78)
10. MATTERS
BY THE PUBLIC - 2:00 P.M. (Page 79)
11. STAFF
COMMENTS (Page 80)
12. COMMISSIONER
COMMENTS (Page 81)
13. ADJOURNMENT (Page 81)
* * * * * * * * * * *
MARCH 11, 2008
TABLE OF CONTENTS
CONSENT AGENDA
A. ADMINISTRATION
Page 10
3A-1 Street
lighting program with various neighborhoods
3A-2 Interlocal Agreement with Village of Palm
Springs regarding sewer improvements within the Lakewood Gardens Subdivision
Page 11
3A-3 Contract
with L&M J Consulting, Inc. regarding general administration in the Glades
area
3A-4 Six
month extension of a subgrant Agreement with the FL Division of Emergency
Management
3A-5 Deleted
Page 12
3A-6 Resolution
amending the Overall Economic Development Program Committee
3A-7 A
Film & TV Tech Prep Grant with The Palm Beach County Film & Television
Commission
B. CLERK & COMPTROLLER
Page 13
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claim settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments for various
departments
C. ENGINEERING & PUBLIC WORKS
Page 13
3C-1 Four
Resolutions for the acquisition of property needed for the construction of W.
Atlantic Ave
3C-2 Establishment
of impact fee credit for traffic signal at Congress Ave. and Water Tower Rd
Page 14
3C-3 Contract
with Worth Contracting, Inc. for S.E. 15th Avenue Bascule bridge
maintenance/repair
3C-4 Contract with Lanzo Lining Services, Inc. for
Lakes of Lantana and Cabana Colony culvert improvements
3C-5 Amendment No. 1 with Toll Brothers, Inc.
regarding construction of Lyons Road
3C-6 Acceptance of Frontier Avenue for interim
courtesy maintenance
Page 15
3C-7 Public Facilities Agreement with Toll FL VIII
Limited Partnership regarding Hypoluxo Road drainage issues
3C-8 Nine Amendment and Renewal of appraiser
agreements
3C-9 Amendment No. 2 with FDOT regarding
SR-704/Okeechobee Blvd. improvements
Page 16
3C-10 Amendment No. 4 with FDOT regarding Okeechobee
Blvd. widening/resurfacing project
3C-11 Deleted
3C-12 Third Amendment with Northtree Community
Association regarding Hagen Ranch Road improvements
3C-13 Deleted
3C-14 Report of plat recordations
Page 17
3C-15 Budget Transfer/Amendment regarding loop
maintenance continuation
3C-16 Agreement with Arcadis for professional
services relative to intersection improvement projects
3C-17 Renewal of civil engineering annual agreements
3C-18 Interlocal Agreement with Westgate/Belvedere
Homes CRA for infrastructure improvements
Page 18
3C-19 Renewal of Municipal Service Taxing Unit
Districts “A” through “E” with Civil Design, Inc.
3C-20 Third Amendment with Village of North Palm Beach
for Prosperity Farms Rd improvements
3C-21 Deleted
3C-22 Second Amendment with Temple Shaarei Shalom,
Inc. for Hagen Ranch Rd drainage project
3C-23 Supplement No. 2 with Keshavarz &
Associates for Cinquez Park East area improvements
3C-24 Renewal of street lighting annual agreements
MARCH 11, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
C. ENGINEERING & PUBLIC WORKS
(Cont’d)
Page 19
3C-25 Amendment No. 1 with FDOT for design and
construction of small traffic related projects
3C-26 Deleted
3C-27 Agreement with Brown & Phillips, Inc. for
surveying and mapping services
3C-28 Agreement with Village of Palm Springs for
utility construction incorporation into Clinton Blvd. and Cambridge Street
improvements
3C-29 Agreement with R.J. Behar & Company for
professional services related to Forest Hill Blvd. & Congress Ave.
intersection improvements
3C-30 Supplemental Agreement No. 3 with Arcadis for
professional services related to a State Environmental Impact Report for Forest
Hill Blvd./Congress Ave. intersection improvements
Page 20
3C-31 Resolution
vacating a 12-foot utility easement within Fountains South PUD
3C-32 Blanket approval for appraisal, acquisition,
rights-of-way and easements regarding FY 2008 projects in Five-Year Road
Program
D. COUNTY ATTORNEY
Page 20
3D-1 Amendment
No. 11 with Denise M. Nieman, County Attorney for attorney services
3D-2 Mortgage Subordination Agreement with Federal
Home Loan Mortgage Corp. for Azalea Place Apartments, Limited
Page 21
3D-3 Official transcript for Florida Public
Improvement Revenue Bond Anticipation Note (criminal justice and public
improvement facilities)
3D-4 Official transcript for Florida Public
Improvement Revenue Bonds (judicial ctr. parking garage)
3D-5 Official transcript for Florida Variable Rate
Airport Revenue Bonds (Galaxy Aviation)
3D-6 Official transcript for Florida Public
Improvement Revenue Note (environmentally sensitive land acquisition)
Page 22
3D-7 Official transcript for Florida Public
Improvement Revenue Bonds (Biomedical Research Park)
3D-8 Amendment with Broad and Cassel for airport
related bankruptcy legal services
E. COMMUNITY SERVICES
Page 22
3E-1 Amendment
No. 1 with Farmworker’s Coordinating Council regarding FAA program
Page 23
3E-2 Agreement
with Easter Seals Florida regarding Head Start services
3E-3 Travel
reimbursement for Tequisha Myles to attend Head Start board training
3E-4 Amendment
No. 1 with Coalition for Independent Living Options regarding ALERT Program
3E-5 Contract with Executive Service Corps of
Southeast Florida, Inc. for training, education and technical assistance
regarding FAA program
3E-6 Amendment
No. 1 with Area Agency on Aging for Community Care for the Elderly Program
Page 24
3E-7 Amendment
No. 2 with Area Agency on Aging for Nutrition Services Incentive Program
3E-8 Amendment
No. 1 with School Board regarding comprehensive Head Start services
3E-9 Amendment No. 2 with Area Agency on Aging
for Emergency Home Energy Assistance Program
3E-10 Contract with Area Agency on Aging for Older Americans Act program
Page 25
3E-11 Amendment No. 1 with The Center for Family Services for emergency
shelter services
3E-12 Amendment No. 5 with Comprehensive AIDS Program to correct contract
amount
3E-13 Minority AIDS Initiative continuation grant application with Dept. Health
& Human Services
F. AIRPORTS
Page 25
3F-1 Replacement
page to FDOT JPA regarding Sunpass at PBIA
MARCH 11, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
F. AIRPORTS (Cont’d)
Page 26
3F-2 Sale
common stock shares arising from Delta Air Lines, Inc. bankruptcy distributions
3F-3 Supplemental
Joint Participation Agreement with FDOT for taxiway exits at PBIA
3F-4 Supplemental
Joint Participation Agreement with FDOT to rehab and expand apron at PBIA
Page 27
3F-5 Supplemental
Joint Participation Agreement with FDOT for taxiway pavement rehabilitation at
PBIA
3F-6 Amendment No. 8 with CH2M Hill, Inc. for
professional planning and design services related to Airports Capital
Improvement Program
Page 28
3F-7 Receive and file eleven (11) standard
agreements for the Dept. of Airports
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 29
3G-1 Loop Capital Markets as Senior Manager and
Wachovia Securities and Raymond James as Co-Managers for $42M Public
Improvement Revenue Bonds (Convention Center garage)
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 29
3H-1 Amendment
No. 3 with Knight Electric Company, Inc. for annual electrical contract
3H-2 Amendment
No. 3 with B.K. Electric, Inc. for annual electrical contract
Page 30
3H-3 Amendment
No. 3 with C.R. Dunn, Inc. for annual electrical contract
3H-4 Amendment
No. 2 with Farmer & Irwin Corp. for annual HVAC contract
3H-5 Amendment
No. 2 with E.C. Stokes Mechanical Contractor, Inc. for annual HVAC contract
Page 31
3H-6 Amendment
No. 2 with York International/A Johnson Controls for annual HVAC contract
3H-7 Amendment
No. 2 with Kerney & Associates, Inc. for annual HVAC contract
3H-8 Third Amendment with Village of Wellington
regarding fuel control reader
Page 32
3H-9 Lease Agreement with Town of Mangonia Park
for PBSO substation
3H-10 JOC Work Order No. 08-054 with Holt
Contractors, Inc. regarding Mecca Farms property
3H-11 Contract with Carrick Contracting Corporation
for performing arts pavilion at Carlin Park
Page 33
3H-12 CSA No. 1 with MPA Architects, Inc. for State
Attorney/Public Defender building hurricane hardening project
3H-13 First Amendment with Village of Palm Springs for radio maintenance
services
3H-14 Corrective Sewer Easement Deed in favor of
Loxahatchee River Environmental Control District relative to Fire Station No.
18
3H-15 Corrective Utility Easement in favor of Town of
Jupiter relative to Fire Station No. 18
Page 34
3H-16 Declaration of Easement in connection with WTP No. 8
3H-17 Utility Easement Agreement in favor of Florida
Public Utilities Company relative to PBSO Park Vista substation
3H-18 Plat for South County Regional Park – Parcel A
3H-19 Declaration of Easement in favor of WUD for
water service to Hagen Ranch Road Library
Page 35
3H-20 Declaration of Restrictive Covenant in favor of
Florida Communities Trust
3H-21 Utility Easement Agreement with FPL for utility service at
Greenacres Freedom Park
3H-22 First Amendment with Magno C. Braga and Marcia S. Braga for 0.25
acre parcel
Page 36
3H-23 Contract with Saltz Michelson Architects for
architectural and engineering services for Four Points renovations
MARCH 11, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I. HOUSING & COMMUNITY DEVELOPMENT
Page 36
3I-1 Amendment
No. 001 with Federation of Families to change units of reimbursement
3I-2 Amendment No. 001 with The Haven, Inc. for
transitional housing and support services to abused boys
Page 37
3I-3 Reimbursement to Village of Royal Palm
Beach for ADA improvements at Preservation Park
3I-4 Amendment No. 001 with City of Delray
Beach regarding Carver Estates
3I-5 Amendment No. 001 with City of Delray
Beach regarding Neighborhood Resource Center
Page 38
3I-6 Five (5) affordable housing projects
3I-7 Subordination
Agreement with Florida Housing Finance Corporation and RSG Boynton Apartment
LTD regarding Green Cay Village Apartments project
Page 39
3I-8 Repayment to the State of Florida
Hurricane Housing Recovery Program
3I-9 Agreement
with the McCurdy Senior Housing Corporation regarding assisted living facility
in Belle Glade
J. PLANNING, ZONING & BUILDING
Page 39
3J-1 Voluntary
annexation of a County-owned parcel into the City of West Palm Beach
Page 40
3J-2 Participating Resolution allowing the City
of South Bay to participate in negotiation process for an Interlocal Service
Boundary Agreement between County and City of Belle Glade
3J-3 Responding Resolution to commence
negotiation process for an Interlocal Service Boundary Agreement between County
and City of Greenacres
K. WATER UTILITIES
Page 41
3K-1 First Amendment to Purchase and Sale
Agreement with Village of Royal Palm Beach regarding Village utility system
3K-2 Wastewater
Development Agreement with Sunsport Gardens, Inc.
3K-3 Potable
Water and Wastewater Development Agreement with Aspen Square, LLC
Page 42
3K-4 Change
Order No. 6 w/Poole and Kent Company, Inc. for Lake Region Water Treatment
Plant
3K-5 Change Order No. 1 w/Southeast Drilling
Services, Inc. for systemwide wellfield improvement project
Page 43
3K-6 One
(1) standard development agreement and two (2) standard renewal agreements
3K-7 Four
unilateral termination/partial release of standard potable water/wastewater
agreements
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 44
3L-1 Resolution
to disburse $150,000 for the restoration of freshwater habitats on public lands
3L-2 Five
(5) contracts with Dept. of Agriculture for qualified land management
activities
3L-3 Budget
Amendment for invasive plant removal
Page 45
3L-4 Contract
with Harbor Branch Oceanographic Institute to conduct oyster monitoring
3L-5 Interlocal
Agreement with Town of Jupiter for management of Jupiter Ridge Natural Area
Page 46
3L-6 Agreement
with SFWMD for Sandhill Crane East – Loxahatchee Slough restoration
3L-7 Budget
Transfer environmental restoration activities
Page 47
3L-8 Contract
with SFWMD for Limestone Creek Phase III Restoration project
3L-9 Budget
Transfer for construction of trailhead on Lake Okeechobee Scenic Trail
3L-10 Interlocal Agreement with City of Boca Raton for management of
Pondhawk Natural Area
Page 48
3L-11 Interlocal Agreement with Jupiter Inlet District for sea turtle and
environmental monitoring
3L-12 Contract with Taylor Engineering, Inc. coastal and marine
engineering services
MARCH 11, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
M. PARKS & RECREATION
Page 49
3M-1 Community
Development Block Grant application for Westgate Park splash playground
3M-2 Agreement with Chamber of Commerce of the
Palm Beaches for Kids K and Kids Marathon events
3M-3 Agreement
with Delray Beach Arts, Inc. for 2008 Delray Beach Garlic Fest
3M-4 Agreement
with Boca Raton Philharmonic Symphonia for American Music Celebration concert
Page 50
3M-5 First Amendment with Expanding and Preserving
Our Cultural Heritage for Spady Living Heritage Day stage
3M-6 Agreement
with City of Delray Beach for Delray Rocks Youth Organization’s trip
3M-7 First
Amendment with Redemptive Life Fellowship for black history tours
3M-8 First
Amendment with City of Pahokee for 4th of July fireworks
Page 51
3M-9 First
Amendment with South Florida Science Museum for 2007 Summer Camp Program
3M-10 School Board RAP for Atlantic High girl’s basketball program
3M-11 Florida Boating Improvement Program Agreement with Town of Jupiter
for Sawfish Bay Park
3M-12 School Board RAP for Dreyfoos School of the Arts
Artist-in-Residence/Arts Primer programs
3M-13 School Board RAP for Poinciana Elementary for American Sign Language
program
Page 52
3M-14 School Board RAP for Gold Coast School of Choice Intergenerational
Bonding Program
3M-15 Division of Historical Resources Grant application for DuBois
Pioneer Home renovation
3M-16 Budget Transfer for Lake Ida Park boat ramp improvements
3M-17 Agreement with Palm Beach County MTA, Inc. for
2007 Music Teachers Association’s conference
Page 53
3M-18 Independent contractor agreements
3M-19 Resolution delegating authority to sign standard sponsorship
agreements
N. LIBRARY
Page 54
3N-1 Grant Agreement for 2008 State Aid to
Libraries with Division of Library and Information Services
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 54
3Q-1 Agreement
with Public Defender’s Office for pilot project in the Ex-Offender Reentry
Program
3Q-2 Interlocal
Agreement with Palm Beach Community College for job training and job coaching
R. HUMAN RESOURCES - None
S. FIRE RESCUE - None
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 55
3U-1 Eighth
Amendment with CGI-AMS for software maintenance of the AMS Advantage program
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
MARCH 11, 2008
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
X. PUBLIC SAFETY
Page 55
3X-1 Hazardous Materials Contingency Planning and
Grant Agreement with Division of Emergency Management
3X-2 Agreement
with Byron V. Reid for on-call veterinary services
3X-3 Resolution
regarding hobby breeder permit/fees
Y. PURCHASING - None
Z. RISK MANAGEMENT
Page 56
3Z-1 Contract
with Concept EFL Imaging Center for radiology services
3Z-2 Excess
Automobile Liability Insurance Policy for Palm Tran’s bus fleet
3Z-3 Excess
Property & Liability Insurance Program for County property
AA. PALM TRAN - None
BB. SHERIFF
Page 57
3BB-1 South Florida High Intensity Drug Trafficking
Area FY 2008 Violent Crimes and Drug Trafficking Organization initiative
3BB-2 Operation Gangland Express grant award
3BB-3 2007 Paul Coverdall National Forensic Sciences Improvement Grant
Page 58
3BB-4 Domestic Violence Program grant award
3BB-5 PBSO Public Service Campaign project regarding prescription drug
abuse/misuse
Page 59
3BB-6 Grant modification for the Regional Virtual Fusion Center
3BB-7 Budget Amendment for security services at the Airport Center
CC.
SUPERVISOR OF ELECTIONS
Page 59
3CC-1 Precinct boundary changes
SPECIAL PRESENTATIONS - 9:30 A.M.
Page 60
4A National Social Worker Month
4B Women’s History Month
4C Autism Awareness Week
4D Bicycle Month
4E National Nutrition Month
4F Dolphin Conservation Week
4G Professional Surveyors Week
PUBLIC HEARINGS - 9:30 A.M.
Page 61
5A Resolution confirming special assessment
for Royal Palm Estates paving and drainage improvements
5B Right-of-Way Construction Permitting
Ordinance
Page 62
5C Budget Amendments in various Water
Utilities funds to realign budget
Page 63
5D Resolution regarding purchase of the
Indian Trail Improvement District’s water and wastewater system
Page 64
5E Criminal History Record Check Ordinance
MARCH 11, 2008
TABLE OF CONTENTS
REGULAR AGENDA
CLERK & COMPTROLLER
Page 65
6A-1 SBA/Local Government Investment Fund update
ADMINISTRATION
Page 65
6B-1 United
Way Prosperity Campaign Volunteer Income Tax Assistance Program
COUNTY ATTORNEY
Page 66
6C-1 Unmanned
cameras at traffic signals Ordinance
6C-2 The
Children’s Home Society of Florida Variable Rate Demand Revenue Bonds
FACILITIES
DEVELOPMENT & OPERATIONS
Page 67
6D-1 West
Palm Beach Transit Oriented Development
Page 68
6D-2 Resolution
conveying interest in 414 sq. ft. parcel to Patricia H. Mikulec
FIRE
RESCUE
Page 69
6E-1 Settlement
Agreement with Professional Firefighters/Paramedics of Palm Beach County
OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
Page 70
6F-1 Unified
Land Development Code Ordinance (Countywide Impact Fees)
6F-2 Resolution
regarding Water and Sewer Revenue Refunding Bonds
PLANNING,
ZONING & BUILDING
Page 71
6G-1 Resolution
changing street name of Orange Road to Kiwi Court
PURCHASING
Page 71
6H-1 Palm
Beach County Code Ordinance (Purchasing)
AIRPORTS
Page 71
6I-1 Implementation
of a General Aviation Landing Fee at PBIA
HUMAN
RESOURCES
Page 72
6J-1 Domestic
Partnership Leave Program regarding FMLA
BOARD OF COUNTY
COMMISSIONERS SITTING AS THE ENVIRONMENTAL CONTROL BOARD
Page 73
7A-1 Palm
Beach County Code Ordinance (Environmental Control Ordinance)
BOARD OF COUNTY
COMMISSIONERS SITTING AS THE CHILD CARE FACILITIES BOARD Page
74
8A-1 Board appointment to the
Child Care Advisory Council
MARCH 11, 2008
TABLE OF CONTENTS
BOARD
APPOINTMENTS (Pages 75 - 78)
MATTERS BY THE PUBLIC – 2:00 P.M.
(Page 79)
STAFF
COMMENTS (Page 80)
COMMISSIONER
COMMENTS (Page 81)
ADJOURNMENT (Page 81)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to approve:
A) expenditure in the amount of $36,000 in the
Capital Outlay Fund Neighborhood Street Lighting Program to assist in the
installation and 20 years maintenance of six (6) "cobra head"
streetlights within the Lake Worth West Countywide Community Revitalization
Team (CCRT) area (District 3);
B) expenditure in the amount of $80,000 in the
Capital Outlay Fund Neighborhood Street Lighting Program to assist in the
installation and 10 years maintenance of twenty (20) "cobra head"
streetlights within the Homes at Lawrence CCRT area (District 3);
C) expenditure in the amount of $120,000 in
the Capital Outlay Fund Neighborhood Street Lighting Program to assist in the
installation and 20 years maintenance of twenty (20) "cobra head"
streetlights within the Parkway Village/Evergreene Acres CCRT area (District 1);
D) Budget
Transfer from the Capital Outlay Fund for implementation to the Lake Worth West
Street Lighting Project in the amount of $12,000 to the Homes at Lawrence
Street Lighting Project in the amount of $40,000, and to the Parkway Village/ Evergreene
Street Lighting Project in the amount of $40,000 (District 1);
E) Budget Transfer from the Capital Outlay
Fund to the CCRT Street Lighting Maintenance Fund for the Lake Worth West
Street Lighting Project in the amount of $24,000, for the Homes at Lawrence
Street Lighting Project in the amount of $40,000, and for the Parkway
Village/Evergreene Acres Street Lighting Project in the amount of $80,000 (District
3); and
F) Budget Amendments totaling $144,000 in the
CCRT Street Lighting Maintenance Fund to recognize and appropriate the
transfers from the Capital Outlay Fund of $24,000 for the Lake Worth West
Street Lighting Project, $40,000 for the Homes at Lawrence Lighting Project,
and $80,000 for the Parkway Village/Evergreene Acres Street Lighting Project
(District 1).
SUMMARY: The street lighting projects being submitted
for approval were initiated by members of the Lake Worth West Resident Planning
Group, Inc., the Homes at Lawrence HOA, and the Parkway Village Evergreene
Acres resident group, respectively.
Based on the Office of Community Revitalization (“OCR”) staff review, it
was determined that the installation of these streetlights would help reduce
area crime as well as enhance pedestrian safety and facilitate safer vehicular
movement. The total amount of funding provided for these projects is
$236,000. Districts 1 & 3 (AH)
2. Staff recommends
motion to approve: an Interlocal Agreement
with the Village of Palm Springs (Village) for the County to reimburse the
Village an amount not-to-exceed $912,488, which is one half of the engineering
and construction costs of providing vacuum sewers within the Lakewood Gardens
Subdivision. SUMMARY: This Interlocal Agreement provides the mechanism for the
County to reimburse the Village an amount not-to-exceed $912,488, which is one
half of the engineering and construction costs for the sewer improvements
completed by the Village in 2005 in the Lakewood Gardens Subdivision. District 3 (AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION (Cont’d)
3. Staff recommends
motion to approve:
A) Contract with L&M J
Consulting, Inc. (Michael Jackson) to provide consulting services for general
administration in the Glades area in an amount not-to-exceed $57,000;
B) Budget Transfer of
$57,000 from District 6 personal services accounts to Economic Development
Office to provide funding for the contract;
C) Budget Amendment of
$57,000 in the Economic Development Office budget to establish budget for the
contract; and
D) waiving the purchasing
requirements for the competitive selection as professional and consulting
services.
SUMMARY: The Contract will
provide for coordination of work effort between County/municipals governments
and community organizations within the Glades area. The scope of work includes,
but is not limited to, job training, redevelopment/ revitalization projects,
housing and economic development initiatives.
If the BCC approves the Contract, a total of $57,000 will be transferred
from District 6 personal services accounts to the Economic Development Office
budget. Funds are available in District
6 personal services accounts due to a vacancy.
The Contract amount of $57,000 is the amount that would be budgeted for
a permanent, full-time employee.
Purchasing Ordinance No. 05-062, gives the BCC authority to waive the
requirements for competitive selection and approve professional or consulting
services upon recommendation of the County Administrator. District 6 (DW)
4. Staff recommends motion to approve: a six (6) month time extension of a federally funded subgrant agreement with the Florida Division of Emergency Management (DEM) to complete the design of drainage improvements as part of the Hazard Mitigation Grant Program. SUMMARY: FEMA has approved a Phase I grant in the amount of $48,750 for the design of a drainage system serving the Grove Street area located along Military Trail between Southern Boulevard and Belvedere Road. The Grant requires a 25% cost share with the County, meaning the total design cost is $65,000. Additionally, a Phase II grant for the construction of the drainage facilities has been approved contingent upon the Cost-Benefit ratio meeting FEMA's requirements after the completion of the design. The Phase II approval will be brought back to the Commission at the conclusion of the Phase I contract. Due to the long amount of time it took to receive FEMA approval for the Phase I project, a six (6) month extension to complete the project design work was requested and granted from DEM. District 6 (MJ)
5. DELETED
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION (Cont’d)
6. Staff recommends motion to adopt: a Resolution by the Board of County Commissioners of Palm Beach County, Florida, amending Resolution No. R2007-1048, to allow membership organizations to appoint their representatives to the Overall Economic Development Program (OEDP) Committee; to change the term of the Community Redevelopment Agency Representatives from a four (4) year term to one (1) year terms on a rotating basis; and providing for an effective date. SUMMARY: This Resolution will amend: Section 7, Membership; Section 8, Board Appointments; Section 11, Term of Members; Section 12, Qualifications as a Candidate; and Section 14 Organization and Meeting to allow the membership organizations: Business Development Board of PBC, Inc., Business Loan Fund of the Palm Beaches, Inc., Community Redevelopment Agencies in PBC, Economic Council of PBC, Inc., Equine Industry Business Development Board, Florida Engineering Society, League of Cities, Marine Industries Association of PBC, Inc., PBC Agricultural Enhancement Council, PBC Film and Television Commission, PBC Health Department (Environmental Division), PBC Resource Center, Inc., PBC Sports Commission, Inc., PBC Urban League, Port of Palm Beach, School District of PBC, Workforce Alliance of PBC, Inc., PBC Cultural Council, Inc., PBC Department of Airports, Florida Inland Navigation District, and the World Trade Center Association of Palm Beach, Inc. to appoint designees to the OEDP Committee; and for the Community Redevelopment Agency representatives to serve a term of one (1) year on a rotating basis to best serve the various community redevelopment agencies. This action will assist staff in administering the appointments of the thirty-one (31) member OEDP Committee made up of two (2) Board members and twenty-nine (29) organizations/agencies. Countywide (DW)
7. Staff recommends
motion to approve: a $149,400 Film & TV Tech Prep Grant Agreement
with The Palm Beach County Film & Television Commission (FTC) commencing
March 11, 2008 and ending March 10, 2009.
SUMMARY: The objectives of the
PBC Film & TV Tech Prep Program are to prepare high school students for
career pathway and create a future workforce in the film & television
industry; and to provide educational, financial and logistic resources for high
school and college students, and teachers through the Palm Beach County Film
& Television Commission. This $149,400 Agreement with FTC will provide
funding for operational, education and equipment expenses for conducting the
Film & TV Tech Prep Program, which is entering its 12th year of
operation with the purpose of continuing to develop the Film & TV Industry
in Palm Beach County through an enhanced strategic plan drafted by educators
and industry professionals. FTC provides $100,000 in-kind match through staff
and service support, oversight services, and office space and computers. This
Grant Agreement has been approved for the current budget year and represents a
10% funding reduction from the previous year. Countywide (DW)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners= meetings:
Meeting Type Meeting Date
Zoning September
24, 2007
Workshop September
25, 2007
Workshop October
23, 2007
Zoning October
25, 2007
Regular November
6, 2007
Regular November
20, 2007
Regular December
18, 2007
Zoning January
3, 2008
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller=s Office.
Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management Department;
and the Department of Airports during December 2007. Countywide
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to adopt: four (4) Resolutions
declaring the acquisition of property known as Parcels 818 and 819 as Exclusive
Perpetual Easements, and Parcels 903
and 904 as Temporary Construction Easements for the construction of West
Atlantic Avenue, from 1,330 feet west of Lyons Road to Starkey Road and Lyons
Road from West Atlantic Avenue north 400 feet.
SUMMARY: This action will
adopt four (4) Resolutions to authorize the filing of eminent domain proceedings
against four (4) parcels whose total estimated appraised value is
$205,300. District 5 (PM)
2. Staff recommends
motion to approve: establishing
an impact fee credit, estimated to be $300,000, for the installation of a
traffic signal at the intersection of Congress Avenue and Water Tower Road for
the Kohl’s Department Store development (Kohl’s). SUMMARY:
Traffic studies at the intersection of Congress Avenue and Water Tower
Road have shown that a traffic signal is warranted. Kohl’s has verbally agreed to construct this
traffic signal during its site development and is requesting impact fee credit
for the traffic signal. The traffic signal is not required to meet Traffic
Performance Standards (TPS). Impact fee
credits for roadway improvements that are not required by TPS require the Board
of County Commissioners’ approval. District 1 (LB)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
3. Staff
recommends motion to approve:
A) a Budget Transfer of $1,429,738 in the Municipal Services Taxing Unit
(MSTU) District D Fund from Reserves to Woolbright Road (SE 15th
Avenue) Bascule Bridge;
B) a Budget Transfer of $1,429,738 in the
Capital Outlay Fund from SE 15thAvenue Bascule Bridge to Transfers,
and transfer to MSTU District F Fund;
C) a Budget Amendment of $1,429,738 in the MSTU
District F Fund to recognize the transfer from Capital Outlay and appropriate
it to Reserves; and
D) a Contract with Worth Contracting, Inc. (Contractor), the lowest
responsive, responsible bidder, in the amount of $1,474,163.11 for the SE 15th
Avenue Bascule Bridge Maintenance and Repair project (Project).
SUMMARY: The Project
consists of the bridge deck replacement, repairs to the steel superstructure,
replacement of the metal sidewalk and painting.
The Notice to Proceed will be issued in May 2008. Consequently, the bridge will be closed for
this maintenance and repair during the summer when traffic volumes are
lower. The Small Business Assistance goal for the Project is 15%. The Small Business Enterprise (SBE)
participation committed for the Project by Worth Contracting, Inc. is 10.74%
overall. The second low bidder,
Seacoast, Inc., had no SBE participation.
Although the Contractor has not met the SBE requirement for this
Project, they exceed the 7% provision for ranking of responsive bidders. District
4 (MRE)
4. Staff recommends
motion to approve: a Contract
with Lanzo Lining Services, Inc. (Contractor), the lowest responsive,
responsible bidder, in the amount of $189,780, for the Lakes of Lantana and
Cabana Colony culvert improvements (Project).
SUMMARY: The Project consists of all work necessary to line existing
culverts under Aquarius Boulevard and Blue Cypress Drive, in Lakes of Lantana,
and under Florida Boulevard in Cabana
Colony. The Small Business Assistance goal for the Project is 15%. The Small Business Enterprise (SBE)
participation committed for the Project by the Contractor is 15.8% overall. Districts 1 & 2 (MRE)
5. Staff recommends
motion to approve: Amendment No. 1 to the Public Facilities Agreement (R2007-1262)
with Toll Brothers, Inc./Palm Beach Limited Partnership (Toll) regarding the
funding and construction of Lyons Road from Linton Boulevard to West Atlantic
Avenue (Project). SUMMARY: Toll is the developer of a project known as
Mizner Country Club located on the east side of Lyons Road, south of Linton
Boulevard. Toll is required by
Development Order to construct the Project.
Palm Beach County has the obligation to remediate environmental issues
and concerns related to the old “Bushel Stop” site. The remediation is projected to cost
$48,714.50. District 5 (MRE)
6. Staff recommends
motion to approve: acceptance of
Frontier Avenue, the future extension of Lyons Road, from El Paso Drive to
Arrowhead Drive, in Sections 19 and 20, Township 44 South, Range 42 East, for
interim courtesy maintenance. SUMMARY:
This item will add Frontier Avenue to the Palm Beach County Maintenance
Inventory. The interim courtesy maintenance cost is estimated to be $3,500 for
the first year, and increasing 6% per year thereafter. District 6 (PFK)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends
motion to approve: a Public
Facilities Agreement (Agreement) with Toll FL VIII Limited Partnership
(Developer) regarding drainage issues for Hypoluxo Road from Jog Road to
Military Trail (Project). SUMMARY: The Developer owns a parcel of land located
on the south side of Hypoluxo Road just west of Haverhill Road. The planned
single family development is known as Vista Lago. The Developer is required to
accept a portion of roadway drainage from the Project to Vista Lago’s on-site
drainage system as per the Development Order conditions. The Developer is also
required to construct an outfall pipe from Hypoluxo Road, under the Lake Worth
Drainage District’s L-18 Canal (Siphon System), to Vista Lago’s drainage
system. Through this Agreement, the Developer would pay Palm Beach County
(County) a lump sum of $50,000 in exchange for the County taking over the
maintenance of the Siphon System. If the Developer delays development, the
Agreement also includes provisions for the County to construct the Siphon
System (costs to be reimbursed by Developer) and a temporary drainage system
within Vista Lago. District 3 (MRE)
8. Staff recommends
motion to approve: nine (9) Amendment and Renewal of appraiser agreements
(Agreements) with the following appraisal firms: Ames Appraisal Services;
Anderson & Carr, Inc.; Appraisal & Acquisition Consultants, Inc.;
Callaway & Price, Inc.; M.R. Ford & Associates, Inc.; S. F. Holden,
Inc.; Jenkins Appraisal Services, Inc.; RE Analysts, Inc.; and The Spivey Group,
Inc. SUMMARY: This action approves Agreements with nine (9) firms to
provide appraisal services to Palm Beach County for right-of-way acquisition
purposes. Countywide (PFK)
9. Staff
recommends motion to:
A) approve Amendment Number 2 to the Joint
Participation Agreement (JPA) (R2005-0862) with the State of Florida Department
of Transportation (FDOT), for the amount of $50,000 for SR-704/Okeechobee
Boulevard from Clear Lake Bridge to East of Australian Avenue overpass
(Project);
B) adopt a Resolution concerning this Agreement; and
C) approve a Budget Amendment of $50,000 in the Road Impact Fee Fund – Zone 2 to
recognize additional funding from FDOT for this JPA and appropriate it to Okeechobee
Boulevard from west of Clear Lake Bridge to east of Australian Avenue overpass.
SUMMARY:
Through this Amendment to the Agreement, Palm Beach County (County) will
receive an additional grant of $50,000 from FDOT for the Project. The County will be responsible for all costs
above this grant amount. District 7 (MRE)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
10. Staff
recommends motion to:
A) approve
Amendment Number 4 to the County Incentive Grant Program (CIGP) Agreement with
the State of Florida Department of Transportation (FDOT), approved on December
18, 2001 (R2001-2157), to modify the limits of the Okeechobee Boulevard widening
project covered by the CIGP Agreement and to extend the expiration date until
June 30, 2010; and
B) adopt a Resolution concerning this
Agreement.
SUMMARY: This action approves an Amendment to the CIGP
Agreement with FDOT for the widening and resurfacing of SR-704/Okeechobee
Boulevard from SR-7 to Florida’s Turnpike (Project). This Amendment modifies the limits of the Project covered by the CIGP
Agreement and extends the expiration date until June 30, 2010. Districts 2 & 6 (PFK)
11. DELETED
12. Staff recommends
motion to approve: a Third
Amendment to the Financial
Assistance Agreement (R2005-0033) with Northtree Community Association
(Association) for an extension of the completion date for improvements in and
along Palm Beach County’s (County) Hagen Ranch Road. SUMMARY: The
original Agreement provides for a reimbursement, in an amount not-to-exceed a
maximum of $25,000, to the Association for the planned improvements in the
County’s Hagen Ranch Road from the L-20 Canal to the Association’s north
property line. This Third Amendment with the Association will extend the
completion date from December 31, 2007 to December 31, 2008, and also
establishes that the irrigation pump station may be located outside of the
Hagen Ranch Road right-of-way (within 25 feet and visible from the
right-of-way) on the Association property. The completion of the improvements
has been delayed due to permit compliance issues. District
3 (MRE)
13. DELETED
14. Staff recommends
motion to receive and file: a Report of plat recordations
from October 1, through December 31, 2007.
SUMMARY: This is a quarterly summary of subdivision plats
recorded during the past fiscal quarter as required by Department of
Engineering and Public Works Policies and Procedures Manual Item No. ED-O-11, governing
administrative approval of plats by the County Engineer. Countywide (MRE)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
15. Staff recommends
motion to approve:
A) a Budget Transfer of $940,000 in the Transportation Improvement Fund from
Reserves-Road Program Sweeps to the County Transportation Trust Fund; and
B) a Budget Amendment of $940,000 in the County Transportation Trust Fund to
recognize the transfer from the Transportation Improvement Fund and appropriate
it to Signal Loop Maintenance.
SUMMARY: This Budget
Transfer and Budget Amendment will provide funding to continue the loop
maintenance being performed by the Signal Section of the Traffic Division. Loop maintenance is necessary to ensure the
efficient and effective operation of the Traffic Signal System. The $940,000
from Road Program Sweeps will be replaced at the next Road Program update by
reducing the Hypoluxo/West of Lyons Road to West of Hagen Ranch Road Impact Fee
Construction budget and increasing Gas Tax Reserves. The Hypoluxo construction contract came in
under budget and therefore some of these remaining funds can be utilized
elsewhere. Countywide (MRE)
16. Staff recommends
motion to approve: an Agreement
with Arcadis U.S., Inc., (Arcadis) to provide the necessary professional
services for intersection improvement projects on a task order basis, for
Countywide projects, as required. SUMMARY: This Agreement will provide the necessary
professional services for intersection improvement projects throughout
Palm Beach County (County) for all user departments. At the option of the County, this Agreement
can be renewed annually for a period of one (1) year, with a maximum of two (2)
renewals. Countywide (PFK)
17. Staff recommends
motion to approve: the renewal
of the civil engineering annual agreements with the following firms: Corzo,
Castella, Carballo, Thompson, Salman, P.A., the original agreement was dated
February 27, 2007 (R2007-0248); Keshavarz & Associates, Inc., the original
agreement was dated April 10, 2007 (R2007-0460); and Last Devenport, Inc., the
original was agreement dated April 10, 2007 (R2007-0461). SUMMARY: These Agreements are being
considered for a one (1) year renewal for required professional services, on a
task order basis. Countywide (PFK)
18. Staff recommends
motion to approve:
A) a Budget Transfer of
$1,256,118 in the Transportation Improvement Fund from Reserve for District 2
to Westgate/Belvedere Homes Community Redevelopment Agency (CRA) infrastructure
improvements (consisting of five separate projects) – District 2. The improvements shall be completed by
September 1, 2010; and
B) an Interlocal Agreement of $1,256,118 with the Westgate/Belvedere
Homes CRA t will reimburse the CRA for certain infrastructure improvements to
Westgate Avenue, Suwanee Avenue, Wabasso Avenue, Fern House/Church Street
drainage, Cherry Road median irrigation, and dry storage acquisition within the
boundaries of the CRA area.
SUMMARY: The Budget Transfer
and Interlocal Agreement will reimburse the CRA up to $1,256,118 for the infrastructure
improvements within the boundaries of the CRA area. District 2 (MRE)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
19. Staff recommends
motion to approve: the renewal
of the Municipal Service Taxing Unit (MSTU) Districts “A” through “E” Services
Agreement with the following firm: Civil Design, Inc. The original agreement was dated April 10,
2007 (R2007-0462). SUMMARY: This
Agreement is being considered for a one (1) year renewal for required
professional services, on a task order basis. Countywide (PFK)
20. Staff recommends
motion to approve: a Third Amendment to the Financial Assistance Agreement (R2004-0303) with the Village of
North Palm Beach (Village) for an extension of the completion date for
improvements on Palm Beach County’s (County) Prosperity Farms Road. SUMMARY:
The original Agreement and Amendments 1 and 2 provide for a reimbursement,
in an amount not-to-exceed a maximum of $1,305,000, to the Village for the
planned improvements on the County’s Prosperity Farms Road from Northlake
Boulevard to Burns Road. This Third Amendment with the Village will extend the
completion date from December 31, 2007 to December 31, 2008. The completion of the improvements has been
delayed due to contractor performance. District
1 (MRE)
21. DELETED
22. Staff recommends
motion to approve: a 2nd Amendment to the Easement Agreement
(R97-724D) with Temple Shaarei Shalom,
Inc., (Temple) for the Hagen Ranch Road Drainage south of the Lake Worth
Drainage District L-22 Canal. SUMMARY: This 2nd Amendment will allow
the Temple to assume the responsibilities of the Easement Agreement. District
3 (MRE)
23. Staff recommends
motion to approve:
A) a Budget Transfer of $35,664 in the Municipal Service Taxing Unit (MSTU)
District “A” Fund from Reserves to Cinquez Park East Area Improvements
(Project); and
B) Supplement No. 2 in the amount of $38,221 to the Task under the Annual
MSTU Districts “A” through “E” Agreement (Annual) with Keshavarz &
Associates, Inc. (KAI) for additional services to revise existing plans in
connection with the drainage and water main portion of the Project.
SUMMARY: This
Budget Transfer will provide funds for the additional engineering services
required for revisions to existing plans in connection with the drainage and
water main portion of the Project.
Supplement No. 2 will provide the necessary engineering, surveying,
permit documentation, and construction administration services. District 1 (MSTU “A”) (MRE)
24. Staff recommends
motion to approve: the renewal of the street lighting annual agreements
with the following firms: ADA
Engineering, Inc., the original agreement was dated May 1, 2007 (R2007-0610)
and Erdman Anthony of Florida, Inc., the original agreement was dated May 1,
2007 (R2007-0611). SUMMARY: These Agreements are being considered for a
one (1) year renewal for required professional services, on a task order
basis. Countywide (PFK)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
25. Staff recommends
motion to adopt: a Resolution approving Amendment 1 of the Joint
Participation Agreement (JPA) (R2007-620D) with the Florida Department of
Transportation (FDOT) for the design and construction of small traffic related
projects. SUMMARY: The
original Agreement provided $500,000 annual funding for small projects from FY
2007/2008 through FY 2011/2012 for a total of $2,500,000. The Amendment will reduce the funding to
$365,000 for FY 2008/2009 through FY 2011/2012 for a total of $1,960,000. This JPA allows Palm Beach County to
accomplish small traffic related projects for the FDOT, when requested, and to
be reimbursed for the work. Funds will
be established through the annual budget process. District 7 (MRE)
26. DELETED
27. Staff recommends
motion to approve: an Agreement
with Brown & Phillips, Inc. (BPI) to provide the necessary professional
services for surveying and mapping projects on a task order basis, for countywide
projects, as required. SUMMARY:
This
Agreement will provide the necessary professional services for surveying and
mapping projects throughout
Palm Beach County (County) for all user departments. At the option of the County, this Agreement
can be renewed annually for a period of one (1) year, with a maximum of two (2)
renewals. Countywide (PFK)
28. Staff
recommends motion to approve:
A) a Joint Project Participation/Funding Agreement for the total estimated
cost of $79,065 with the Village of Palm Springs (Village) for the utility
construction to be incorporated into Palm Beach County’s (County) construction
of Clinton Boulevard and Cambridge Street roadway improvements (Project); and
B) a Budget Amendment of $29,725 in the Municipal Service Taxing Unit
(MSTU) District “C” Fund to recognize an additional contribution from the
Village and appropriate it to the Project.
SUMMARY: As part of the Project, the County and the
Village desire to jointly participate in the utility adjustments to the water
distribution, and other improvements along the right-of-way. This Budget
Amendment is necessary to reflect the funding by the Village for the utility
improvements to be incorporated into the County’s construction of the Project. District 3 (MRE)
29. Staff
recommends motion to approve: an Agreement in the amount of
$312,725.31 with R. J. Behar & Company, Inc. (RJB) for professional services. SUMMARY: This
Agreement will provide the professional services necessary for the preparation
of design plans and construction bid documents for Forest Hill Boulevard
and Congress Avenue intersection improvements. Districts 2 & 3
(PFK)
30. Staff
recommends motion to approve: Supplemental
Agreement No. 3 to Project No. 20041202, under contract R2004-2466, in the amount of $145,724.41 with Arcadis U.S., Inc. (Arcadis) for professional services. SUMMARY: This
Supplemental Agreement will provide the services necessary for the preparation
of a State Environmental Impact Report (SEIR) and an Advance
Notification package for Forest Hill Boulevard and Congress Avenue intersection
improvements. Districts 2 & 3 (PFK)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
31. Staff recommends
motion to adopt: a Resolution
vacating a portion of a 12 foot wide utility easement lying in Tract B1,
Fountains South - Replat of Tracts A1 and B1, as recorded in Plat Book 49,
Pages 98-100, Public Records of Palm Beach County, Florida. SUMMARY: This petition site is located west of Jog
Road and north of Lantana Road within the development called Fountains South
Planned Unit Development. The petitioner
is requesting the vacation of a portion of a utility easement in order to allow
the redevelopment of the recreation facility that was destroyed by the numerous
hurricanes that hit South Florida in 2005.
District 2 (PFK)
32. Staff recommends
motion to approve:
A) a blanket approval for appraisal and
acquisition of the lands, rights-of-way, and easements on all Fiscal Year 2008
projects as identified in the Five-Year Road Program Annual Update, as adopted
on November 20, 2007; and
B) the
employment of all experts, including but not limited to real estate appraisers,
engineers, certified public accountants, business damage experts, and other
experts deemed necessary to appraise and acquire the before mentioned lands,
rights-of-way and easements.
SUMMARY: On November 20, 2007, the Board of County
Commissioners adopted the Annual Update of the Five-Year Road Program for
Fiscal Year 2007 through Fiscal Year 2012. Approval of this item will provide
for the acquisition necessary to accomplish the road goals set therein. Countywide (PFK)
D. COUNTY
ATTORNEY
1. Staff recommends motion to approve:
A) Amendment No. 11 to the Contract (R96-0714D) with Denise M. Nieman, County Attorney; and
B) a salary increase at the same level provided to other County employees effective March 26, 2008.
SUMMARY: In accordance with the terms and conditions of the original contract, this Amendment provides for the County Attorney’s services through March 25, 2013. The current contract expires March 25, 2012. This is a one (1) year extension. This year marks the completion of 21 years as a County Employee, and 12 years as County Attorney. Based on the Board’s evaluation of performance and comparison with similar positions, it is requested that the Board consider a salary increase at the same level as that provided to other County employees. Current salary is $194,646.40. Countywide (DN)
2. Staff recommends
motion to receive and file: a
Mortgage Subordination Agreement with Federal Home Loan Mortgage Corporation
and Azalea Place Apartments, Limited, dated January 1, 2008, for the
Azalea Place Apartments, Limited. SUMMARY: The Board of County Commissioners authorized
the Chairperson to execute this Subordination Agreement pursuant to the Loan
Agreement approved on May 15, 2001 (R2001-0801). District 7 (TKF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY (Cont’d)
3. Staff recommends motion to receive and file:
the official transcript for the closing
of the $20,043,500 Palm Beach County, Florida Public Improvement Revenue Bond
Anticipation Note, Series 2007, for financing the costs of acquisition,
renovation, construction and equipping of additional criminal justice and
public improvement facilities, as authorized by Resolution R2007-1502 adopted
on September 11, 2007. The closing
occurred on September 20, 2007. SUMMARY: On
September 11, 2007, the Board
adopted Resolution No. R2007-1502, authorizing the issuance of the Bond
Anticipation Note. The closing
occurred on September 20, 2007. The official transcript for this transaction
has been provided. This transcript
should now be received and filed in the Minutes Department. Countywide (PFK)
4. Staff recommends
motion to receive and file: the official transcript for the closing of the
$14,685,000 Palm Beach County, Florida Public Improvement Revenue Bonds, Series
2006, (the “Bonds”) for financing the costs of expansion and upgrading of the
Judicial Center Parking Garage, as authorized by Resolution R2006-2325 adopted
on October 24, 2006. The closing
occurred on December 6, 2006. SUMMARY: On
October 24, 2006, the Board
adopted Resolution No. R2006-2325, authorizing the issuance of the Bonds. The closing occurred on December 6,
2006. The official transcript for this transaction has been provided. This transcript should now be received and
filed in the Minutes Department. Countywide
(PFK)
5. Staff recommends
motion to receive and file: the
official transcript for the closing of the $9,000,000 Palm Beach County,
Florida Variable Rate Airport Revenue Bonds (Galaxy Aviation Project), Series
2007, (the “Bonds”) for financing the costs of constructing approximately
58,000 square feet of additional general aviation storage hangars and related
office space, as authorized by Resolution R2007-1218 adopted on July 10,
2007. The closing occurred on September
6, 2007. SUMMARY: On
July 10, 2007, the Board adopted
Resolution No. R2007-1218, authorizing the issuance of the Bonds. The closing occurred on September 6,
2007. The official transcript for this transaction has been provided. This transcript should now be received and
filed in the Minutes Department. Countywide
(PFK)
6. Staff recommends
motion to receive and file: the
official transcript for the closing of the $11,697,676 Palm Beach County,
Florida Public Improvement Revenue Note, Series 2008 (Environmentally Sensitive
Land Acquisition Project) (the “Bonds”) for financing the costs of the
acquisition of environmentally sensitive land in Palm Beach County, as
authorized by Resolution R2008-0132 adopted on February 5, 2008. The closing occurred on February 6,
2008. SUMMARY: On
February 5, 2008, the Board
adopted Resolution No. R2008-0132, authorizing the issuance of the Bonds. The closing occurred on February 6,
2008. The official transcript for this transaction has been provided. This transcript should now be received and
filed in the Minutes Department. Countywide
(PFK)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
D. COUNTY
ATTORNEY (Cont’d)
7. Staff recommends
motion to receive and file: the
official transcript for the closing of the $98,080,000 Palm Beach County,
Florida Public Improvement Revenue Bonds, Series 2007C (Biomedical Research
Park Project) (the “Bonds”) for the purpose of redeeming the County’s Public
Improvement Revenue Anticipation Notes, Series 2006(Biomedical Research Park
Project) and financing the costs of the acquiring, constructing, improving and
equipping permanent facilities to be development by Scripps for the Biomedical
Research Park Project, as authorized by Resolution R2004-0147 adopted on
January 27, 2004, as supplemented by Resolution R2007-1091 adopted on July 10,
2007. The closing occurred on December 19,
2007. SUMMARY: On July 10, 2007, the Board adopted Resolution No. R2007-1091,
authorizing the issuance of the Bonds.
The closing occurred on December 19, 2007. The
official transcript for this transaction has been provided. This transcript should now be received and
filed in the Minutes Department. Countywide
(PFK)
8. Staff recommends
motion to approve: an Amendment to the one (1) year Agreement,
Resolution No. R2005-2397, dated December 20, 2005 with Broad and Cassel for
Airport-Related Bankruptcy Legal Services.
SUMMARY: This Amendment exercises the County’s sole
discretion to renew the agreement for three (3) successive one (1) year option
periods, or until December 20, 2009, as authorized in paragraph four of the
original agreement. The Amendment also
clarifies that outside counsel may use sub-contractors in situations where it
is economically feasible to do so with the prior approval of the County Attorney’s
office. Finally, the Amendment adds an
additional $50,000 combined attorney’s fees and costs to the existing not-to-exceed
cap set out in the original agreement. Countywide
(PM)
E. COMMUNITY SERVICES
1. Staff recommends
motion to:
A) approve
Amendment No. 1 increasing the
Farmworker’s Coordinating Council of Palm Beach County (R2007-1940)
contract in an amount of $70,797 for the
period October 1, 2007, through September 30, 2008; and
B) terminate the Healthy Mothers/Healthy Babies
(R2007-1946) contract as of January 1, 2008.
SUMMARY: Department of Community Services, through
the Financially Assisted Agencies program has been working with Children’s
Services Council (CSC) program staff to review programs that align within the
focus and scope of work that fits most appropriately with each entity. It has been determined that the Palm Beach
County FAA contract with Healthy Mothers/Healthy Babies (HM/HB) for $86,767 will
be transferred to CSC’s Healthy Beginnings. The CSC-funded Farmworker’s
Council, family support program, for $70,797 best aligns with the overall
direction and mission of the FAA program.
CSC staff and Palm Beach County staff have worked diligently and collaboratively
in reviewing these programs/contracts. Both have been working with HM/HB and
Farmworker’s Council to ensure a smooth transition, which was effective January
1, 2008. Countywide (TKF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
2. Staff recommends
motion to approve: Non-financial
Collaborative Agreement with Easter Seals Florida (Palm Beach County Early
Steps Program), for the period of November 1, 2007, through September 30, 2008,
at no cost to the County, to provide developmental evaluations services for
eligible Early Head Start infants and toddlers who are suspected of having
disabilities. SUMMARY: This
Agreement will be used to provide medical, physical, psychological, social and
educational evaluations to Early Head Start infants and toddlers. In addition, Easter Seals Florida (Palm Beach County Early Steps Program),
will assist in making recommendations for placement in early intervention
programs based on the evaluation outcomes. There is no cost to the County. (Head Start) Countywide (TKF)
3. Staff
recommends motion to approve: Travel reimbursement for Palm Beach
County Community Action Board member Tequisha Myles, in an amount of $110.96,
to attend the Florida Association for Community Action (FACA) Public Board
Training in Fort Lauderdale, Florida, on January 17, 2008. SUMMARY:
The Department of Community Affairs
requested that PBC Community Action identify a board member to attend Community
Action Agency (CAA) Board Training to understand the roles, responsibilities
and challenges of a public CAA. Sufficient notice was not provided to obtain
approval from the BCC prior to the scheduled training. The cost of $110.96 provides for registration
of $100 and mileage of $10.96. Funding
consists of $92.40 (80%) in Federal funds and $18.56 (20%) in County
funds. (Community Action Program) Countywide (TKF)
4. Staff recommends
motion to approve: Amendment No. 1 to the Contract with
Coalition for Independent Living Options (R2007-1931) for the period October 1,
2007, through September 30, 2008, to change the unit cost rate and number of
service units. SUMMARY:
Adjustments to the unit cost rate and units delivered are necessary to
better serve clients and more appropriately reflect the cost of the services
provided. The current rate of pay for
the Accessible Lifesaving Education for At-Risk Teens Utilizing Seniors (ALERT)
program is $2.61 per unit of service for 24,360 units to be delivered. A unit of service is defined as one hour of
client services. The amendment will
change the cost per unit to $4.68 for a total of 13,593 units to be delivered. There is no change to the contract amount and
no additional funding is being requested. Countywide (TKF)
5. Staff recommends
motion to approve: Contract with Executive Service Corps of
Southeast Florida, Inc., for the period October 1, 2007, through September 30,
2008, in an amount of $100,000, for training, education and technical
assistance. SUMMARY: The Center for Nonprofit Excellence, a program of
the Executive Service Corps of Southeast Florida, Inc., developed and produced
the 2007 Certification Assessment Tool, a Self-Assessment Manual, and will
offer an array of training, education and technical assistance resources and
programming to Financially Assisted Agencies grantees. This funding allocation is included in the FY
2008 budget for County-Sponsored agencies.
Countywide (TKF)
6. Staff recommends
motion to approve: Amendment No.
001 to Standard Agreement No. IC007-9500 (R2007-1691) for the Community Care
for the Elderly (CCE) Program with the Area Agency on Aging (AAA) of Palm
Beach/Treasure Coast, Inc. for the period July 1, 2007, through June 30, 2008, increasing
the agreement amount by $33,533 for a new total not to exceed the amount of $1,103,185.
SUMMARY: This Amendment will increase Adult
Protective Services (APS) and In-Home Services by $33,533. In the area south of Hypoluxo Road, Ruth Rales
Jewish Family Service currently provides CCE services under a similar grant
from the AAA. (DOSS) Countywide
except for portions of Districts 3, 4, 5 & 7 south of Hypoluxo Road (TKF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
7. Staff recommends
motion to approve: Amendment No. 002 to Standard Agreement No.
IU007-9500 (R2007-0129) for the Nutrition Services Incentive Program (NSIP),
with the Area Agency on Aging of Palm Beach/Treasure Coast, Inc. for the period
October 1, 2006, through September 30, 2007, increasing the maximum
reimbursement by $36,556, for a
new total not-to-exceed the amount of $361,091, for various supportive services
to seniors. SUMMARY: Additional funding has been granted under
the NSIP grant. This Amendment will
increase the maximum reimbursement from $324,535 to $361,091 for services
performed in FY 2007. In the area south
of Hypoluxo Road, Mae Volen Senior Center, Inc. currently provides Older
Americans Act services under a similar grant from the AAA. (DOSS) Countywide
except for portions of Districts 3, 4, 5, and 7 south of Hypoluxo Road (TKF)
8. Staff recommends
motion to approve: Amendment No. 001 to the Delegate Agency
Agreement with The School Board of Palm Beach County (Delray Full Service
Center) (R2007-1677), for the period of October 1, 2007, through September 30,
2008, revising County requirements, and implementing new reimbursement
procedures. SUMMARY: The School
Board of Palm Beach County (Delray Full Service Center) was contracted to
provide comprehensive Head Start services. This Amendment clarifies revised
County requirements, and implements how monthly reimbursements will be
distributed. There is no additional cost to the County. (Head Start) Countywide (TKF)
9. Staff recommends
motion to approve: Amendment No. 002 to Standard Agreement No. IP007-9500 (R2007-1689)
for the Emergency Home Energy
Assistance Program (EHEAP) with the Area Agency on Aging of Palm Beach/Treasure
Coast, Inc. for the period June 1, 2007, through March 31, 2008, increasing the
agreement amount by $4,689 for a new total not-to-exceed the amount of $61,221. SUMMARY: This Amendment will increase Outreach by
$410 and Crisis Benefits by $4,279. In
the area south of Hypoluxo Road, Ruth Rales Jewish Family Service currently
provides EHEAP services under a similar agreement from the AAA. (DOSS)
Countywide except for portions of Districts 3, 4, 5 & 7 south of
Hypoluxo Road (TKF)
10. Staff recommends
motion to approve: Standard
Contract No. IA008-1 for the Older Americans Act (OAA) program with the Area
Agency on Aging of Palm Beach/Treasure Coast, Inc. (AAA) for the period January
1, 2008, through December 31, 2008, in the amount of $1,924,614 for various
services to the elderly. SUMMARY:
The Contract will allow the Division of Senior Services (DOSS), as
lead agency, to provide Adult Day Care, Interpreter/Translating,
Screening/Assessment and Outreach. DOSS
also contracts with vendors to provide Adult Day Care, Escort, In-Home Services
(Homemaker, Personal Care, Respite, Companionship and Chore), Congregate Meals,
Home Delivered Meals, Nutrition Education, Nutrition Counseling, and
Specialized Medical Equipment, Services & Supplies, which are funded with $1,924,614
in Federal funds, $213,846 in County required funds, $2,292,624 in additional
County funds, $223,970 in Nutrition Services Incentive Program Meal funds and
$92,271 in Program Income funds (Donations).
The Contract spans two (2) County fiscal years. Sufficient funding is available in the FY
2008 budget to meet County obligations.
County match and additional funding required to meet FY 2009 obligations
will be requested in the FY 2009 budget process. OAA funds administered and
managed by the AAA will allow DOSS to provide assistance to the elderly
population and caregivers and is the only federal supportive services program
directed solely toward improving the lives of the elderly population and
caregivers. In the area south of
Hypoluxo Road, Mae Volen Senior Center, Inc. currently provides OAA services
under a similar grant from the AAA. (DOSS) Countywide except for portions of
Districts 3, 4, 5 & 7 south of Hypoluxo Road (TKF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES (Cont’d)
11. Staff
recommends motion to approve: Amendment No. 1 to the Agreement with The
Center for Family Services of Palm Beach County, Inc. (R2007 1466; dated
September 11, 2007) for the period of October 1, 2007, through September 30,
2008 to increase the contract by $50,000 for a total of $97,514 for emergency
shelter services. SUMMARY: On
September 11, 2007, the Board of County Commissioners approved a contract with The Center for Family Services of Palm Beach
County, Inc. for after hours emergency shelter placement, food, transportation
and ongoing case management to homeless persons until alternate placement can
be arranged. Since November 2007, The Center for Family Services has
experienced an increased demand for emergency shelter services which has
necessitated increasing the contract funds. (Human Services) Countywide (TKF)
12. Staff recommends
motion to approve: Amendment No. 5 to Contract (R2007-0741)
with Comprehensive AIDS Program, Inc. to correct total contract amount for the period March 1, 2007, through
February 29, 2008. SUMMARY: As a result of an error made on the total
contract amount reflected on Amendment No. 4 ($1,424,829), an Amendment is
necessary to reflect the correct contract total of $1,509,829. No County funds are required. (Ryan White) Countywide (TKF)
13. Staff recommends motion to approve: the Minority AIDS Initiative (MAI)
continuation grant application with the Department of Health and Human Services
Health Resources and Services Administration (HRSA), for the period August 1,
2008, through July 31, 2009, in the amount of $565,076. SUMMARY: The 2008 MAI contract will provide enhanced
and increased core medical and other support services to AIDS infected/affected
individuals and families in targeted areas throughout Palm Beach County. No County funds are required. (Ryan White) Countywide (TKF)
F. AIRPORTS
1. Staff recommends
motion to receive and file: a replacement page to the Florida Department of
Transportation Joint Participation Agreement (JPA) for Palm Beach International
Airport (PBIA) Sunpass Transponders E-Toll Collection, replacing page 12 of
14. SUMMARY: On September 25, 2007 (R2007-1631), the
BCC approved a JPA in the amount of $400,000 to implement the use of the
Sunpass parking collection system at PBIA. Section 18 of the JPA incorrectly allowed the
County to extend the agreement. The revised page correctly assigns the right of
extension to the Florida Department of Transportation. The JPA term expires December 31, 2008. The revised language is consistent with other
JPA documents approved by the Board of County Commissioners. This revision does
not alter the agreement in any other way.
Countywide (AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
2.
Staff recommends
motion to approve:
A) the sale of all common stock shares held by the County arising from bankruptcy distributions of Delta Air Lines, Inc. (Delta); and
B) the designation of the County Administrator, or
his designee, as the Primary Authorized Person to act on behalf of the County
to handle the sales transaction with Fidelity Brokerage Services, LLC.
SUMMARY: Delta filed for bankruptcy protection on
September 14, 2005 with outstanding payments to the County’s Department of
Airports in the amount of $695,829.
Under Chapter 11 of the United States Bankruptcy Code, debtors are
granted relief from paying outstanding debts at the time of bankruptcy filing. Pursuant to the Plan of Reorganization from
Delta and as approved by the US Bankruptcy Court, pro rata shares of common
stock were issued to general unsecured creditors. The County’s estimated stock value for Delta
is $253,000, before transaction fees.
Additional distributions are not expected. All Airport fees subsequent to the filing date
have been paid on a timely basis. Under
the terms and conditions of the County’s Airline-Airport Use and Lease
Agreement, unpaid debt is charged to all airline companies operating at Palm
Beach International Airport (PBIA) as a component of terminal rents and landing
fees. Therefore, the Department has
recovered the value of the unpaid pre-petition debt through ongoing rates and
charges. Countywide (AH)
3. Staff recommends
motion to adopt: a Resolution approving Supplemental Joint Participation Agreement (SJPA) Number 1 with
the Florida Department of Transportation (FDOT) amending the original
project description from Taxiway Exits RW 13/31 at Palm Beach International
Airport (PBIA) to Taxiway Exits 9L-27R at PBIA. SUMMARY: On August 15,
2006 (R2006-1402), the Board of County Commissioners’ adopted a resolution
approving a Joint Participation Agreement (JPA) with the FDOT in the amount of
$150,000 or 12.50% of the eligible project costs, whichever is less, to
Construct Taxiway Exits RW 13/31 at PBIA.
The FDOT has issued SJPA Number 1 amending the original project
description to Construct Taxiway Exits 9L/27R at PBIA, with no increase in
funding. This change will allow us to
use state funds towards the design and construction of the taxiway exits on the
primary runway at PBIA, Runway 9L/27R. Countywide
(AH)
4. Staff recommends motion
to adopt: a Resolution approving Supplemental Joint Participation Agreement (SJPA) Number 1 with
the Florida Department of Transportation (FDOT) amending the original
project description to include Taxiways at Palm Beach International Airport
(PBIA). SUMMARY: On August 15, 2006 (R2006-1404), the Board of
County Commissioners’ adopted a resolution approving a Joint Participation
Agreement (JPA) with the FDOT in the amount of $370,000 or 50.00% of the
eligible project costs, whichever is less, to Rehab and Expand Apron at
PBIA. The FDOT has issued SJPA Number 1
amending the original project description to include Taxiways at PBIA, with no
increase in funding. This change will
allow for the use of state funds towards pavement rehabilitation activities on
the taxiways at PBIA, in addition to the aircraft aprons. Countywide (AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
5. Staff recommends
motion to adopt: a Resolution approving Supplemental Joint Participation Agreement (SJPA) Number 1 with
the Florida Department of Transportation (FDOT) amending the original
project description to include Runways at Palm Beach International Airport
(PBIA). SUMMARY: On May 2, 2006 (R2006-0766), the Board of
County Commissioners’ adopted a resolution approving a Joint Participation
Agreement (JPA) with the FDOT in the amount of $545,000 or 50.00% of the
eligible project costs, whichever is less, for the Taxiway Pavement
Rehabilitation project at PBIA. The FDOT
has issued SJPA Number 1 amending the original project description to include
Runways at PBIA, with no increase in funding.
This change will allow for the use of state funds towards pavement
rehabilitation activities on the runways at PBIA, in addition to the
taxiways. Countywide (AH)
6. Staff recommends
motion to approve:
A) Amendment No. 8 to the General Consulting
Agreement with CH2M Hill, Inc. for Consulting/Professional Services in the
amount of $1,480,751 for the continued performance of professional planning and
design services related to the approved Palm Beach County Airports Capital
Improvement Program; and
B) a
Budget Transfer of $1,105,751 in the Airport’s Improvement and Development Fund
to provide sufficient expenditure budget, including a transfer from reserves in
the amount of $1,105,751.
SUMMARY: The
Consulting Agreement (R2005-0319) with CH2M Hill, Inc. for general airport
planning and design was approved on February 15, 2005 in the amount of
$2,443,804 in order to carry out the approved Capital Improvement Programs for
the County’s Airports. The agreement is for two (2) years with two (2)
– one (1) year renewal options.
Amendments 1-6 were approved for a net increase in the amount of
$8,942,834. Amendment No. 7 approved by
the Board of County Commissioners on January 5, 2008 (R2008-0036) exercised the
second one (1) year renewal option. Approval
of Amendment No. 8 in the amount of $1,480,751 will provide funds to complete
the following tasks and services:
Environmental Impact Statement (EIS) Planning Support – Supplement No.
2, General Aviation Airports – Master Planning Documents Addendum, Acquisition Services
from November 2006 through April 2007, Palm Beach International Airport –
Taxiway F Extension, 2008 Annual Environmental Monitoring Services; and
Miscellaneous Planning and Engineering Services for 2008. Certain tasks
performed during the term of this Amendment will be eligible for State and
Federal grant participation. The
proposed fee was verified in accordance with FAA Advisory Circular 150/5100-14C
by use of an Independent Fee Analysis conducted by a neutral third party firm
(The LPA Group, Inc.) for those tasks that are eligible for grant funding. The Disadvantaged Business Enterprise (DBE)
participation for this Amendment is 46.25%. The total DBE contract goal
including all amendments is 28.56%. Countywide
(JCM)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS (Cont’d)
7. Staff recommends
motion to receive and file: eleven (11)
original Agreements for the Department of Airports:
A) Agreement to Terminate Hangar Lease Agreement
with Larry Carpenter, Unit 6, Building 11300 at North County Airport,
terminating R2003-1303 on January 31, 2008;
B)
Agreement to Terminate Hangar Lease Agreement with Geosky 3, LLC, Unit 8,
Building 11730 at North County Airport, terminating R2006-1252 on January 31,
2008;
C) Agreement
to Terminate Hangar Lease Agreement with John McEvoy and Mary Jo McEvoy, Unit
14, Building 11750 at North County Airport, terminating R2004-0616 on January
31, 2008;
D)
Agreement to Terminate Hangar Lease Agreement with Trelys, LLC, Unit 9,
Building 11740 at North County Airport, terminating R2006-0655 on February 29,
2008;
E)
North County General Aviation Airport Hangar Lease Agreement with Donald L.
Brady, Unit 8, Building 11730, for one (1) year, automatically renewed at one
(1) year intervals, commencing on February 1, 2008;
F)
North County General Aviation Airport Hangar Lease Agreement with Jacob
Edinger, Unit 11, Building 11750, for one (1) year, automatically renewed at
one (1) year intervals, commencing on January 11, 2008;
G)
North County General Aviation Airport Hangar Lease Agreement with Michael
Machtinger, Unit 8, Building 11350, for one (1) year, automatically renewed at
one (1) year intervals, commencing on February 1, 2008;
H)
North County General Aviation Airport Hangar Lease Agreement with Gary
Reeves, Unit 8, Building 11740, for one (1) year, automatically renewed at one
(1) year intervals, commencing on February 1, 2008;
I)
License Agreement with Vanguard Car Rental USA, Inc., for four (4) weeks,
commencing on January 2, 2008;
J)
Agreement Covering the Operation of Aircraft at Palm Beach International
Airport with GoJet Airlines LLC, for ten (10) months, automatically extended
for a year on a year to year basis, commencing on December 1, 2007; and
K)
General Aeronautical Services Agreement with ReadyJet, Inc., for nine (9)
months, automatically extended for a year on a year to year basis, commencing January
1, 2008.
SUMMARY: Delegation of authority for execution of the
standard County agreements above was approved by the BCC in R2004-1367,
R2007-1755, R2007-2070 and R93-801. Countywide
(AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to select: Loop Capital
Markets as Senior Manager and Wachovia Securities and Raymond James as
Co-Managers for the estimated $42 Million Public Improvement Revenue Bonds,
Series 2008 (Convention Center Garage Project). Summary: On
April 10, 2007, the Board approved a Development Agreement with Ocean
Properties, LTD, Convention Center Hotel Development LLC, Convention Center
Residential Development LLC, Convention Center Garage Development LLC, and
Convention Center Tunnel Development LLC to construct the Convention Center
Hotel, Residential Condominiums, garage and tunnel. Bond counsel and disclosure counsel were
previously appointed to provide services for the Hotel project. Staff is in the process of preparing
documents related to the bond issue for the project and recommends that the
Board appoint the underwriting team at this time. The above firms are next on the Senior
Manager Underwriting Rotation List. Countywide
(PFK)
H. FACILITIES
DEVELOPMENT & OPERATIONS
1. Staff recommends
motion to approve: Amendment No. 3 to Contract with Knight
Electric Company, Inc. (R2006-0206) to implement the third renewal of an annual
Electrical contract with a maximum value of $600,000. Summary: Amendment No. 3 is a
renewal to the Annual Contract–Electrical which was awarded to Knight Electric
Company, Inc. as one (1) of four (4) approved contractors. The contractor will continue to perform on
projects for various facilities. The
annual Electrical contract is an indefinite-quantity contract and this renewal
has a maximum value of $600,000. The
renewal term is twelve (12) months or until $600,000 in work orders are issued. Staff is bringing forward the Amendment at
this time based on pending work which would exceed the value assigned to the
contract. All terms of the original
contract remain in effect. This is the third of four (4) extensions allowed by
the Contract. SBE participation goals for the Electrical contracts are 15%. Knight Electric’s participation for work
orders issued to date is 100%. Work
orders issued to date for all four (4) annual contracts include a combined SBE
participation of 93.7%. (FD&O Admin) Countywide (JM)
2. Staff recommends
motion to approve: Amendment No. 3 to Contract with B.K.
Electric, Inc. (R2006-0205) to implement the third renewal of an annual
Electrical contract with a maximum value of $600,000. Summary: Amendment No. 3 is a
renewal to the Annual Contract–Electrical which was awarded to B.K. Electric,
Inc. as one (1) of four (4) approved contractors. The contractor will continue to perform on
projects for various facilities. This
annual Electrical contract is an indefinite-quantity contract and this renewal
has a maximum value of $600,000. The
renewal term is twelve (12) months or until $600,000 in work orders are
issued. Staff is bringing forward the Amendment
at this time based on pending work which would exceed the value assigned to the
contract. All terms of the original
contract remain in effect. This is the
third of four (4) extensions allowed by the Contract. SBE participation goals for the Electrical
contracts are 15%. BK Electric’s
participation for work orders issued to date is 100%. Work orders issued to date for all four (4) annual
contracts include a combined SBE participation of 93.7%. (FD&O Admin) Countywide (JM)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
3. Staff recommends
motion to approve: Amendment No.
3 to Contract with C.R. Dunn, Inc. (R2006-0203) to implement the third renewal
of an annual Electrical contract with a maximum value of $600,000. Summary: Amendment No. 3 is a
renewal to the Annual Contract–Electrical which was awarded to C.R. Dunn, Inc.
as one (1) of four (4) approved contractors.
The contractor will continue to perform on projects for various
facilities. This annual Electrical
contract is an indefinite-quantity contract and this renewal has a maximum
value of $ 600,000. The renewal term is
twelve (12) months or until $600,000 in work orders are issued. Staff is bringing forward the Amendment at
this time based on pending work which would exceed the value assigned to the
contract. All terms of the original contract
remain in effect. This is the third of
four (4) extensions allowed by the Contract.
SBE participation goals for the Electrical contracts are 15%. C.R. Dunn’s participation for work orders
issued to date is 0%. Work orders issued
to date for all four (4) annual contracts include a combined SBE participation
of 93.7%. (FD&O Admin) Countywide (JM)
4. Staff recommends
motion to approve: Amendment No. 2 to Contract with Farmer &
Irwin Corp. (R2006-2089) to implement the second renewal of an annual HVAC
contract with a maximum value of $1,000,000.
Summary:
Amendment No. 2 is a renewal to the Annual Contract–HVAC which was awarded to
Farmer & Irwin Corp. as one (1) of eight (8) approved contractors. The contractor will continue to perform on
projects for various facilities. The
annual HVAC contract is an indefinite-quantity contract and this renewal has a
maximum value of $1,000,000. The renewal
term is twelve (12) months or until $1,000,000 in work orders are issued. Staff is bringing forward the Amendment at
this time based on pending work which would exceed the value assigned to the
contract. All terms of the original
contract remain in effect. This is the
second of four (4) extensions allowed by the Contract. SBE participation goals for the HVAC
contracts are 15%. Farmer & Irwin’s
participation for work orders issued to date is 0%. Work orders issued to date for all eight (8) annual
contracts include a combined SBE participation of 75.4%. (FD&O Admin) Countywide (JM)
5. Staff recommends
motion to approve: Amendment No.
2 to Contract with E.C. Stokes Mechanical Contractor, Inc. (R2006-2093) to
implement the second renewal of an annual HVAC contract with a maximum value of
$1,000,000. Summary: Amendment
No. 2 is a renewal to the Annual Contract–HVAC which was awarded to E.C. Stokes
Mechanical Contractor, Inc. as one (1) of eight (8) approved contractors. The
contractor will continue to perform on projects for various facilities. The annual HVAC contract is an
indefinite-quantity contract and this renewal has a maximum value of
$1,000,000. The renewal term is twelve
(12) months or until $1,000,000 in work orders are issued. Staff is bringing forward the Amendment at
this time based on pending work which would exceed the value assigned to the
contract. All terms of the original
contract remain in effect. This is the
second of four (4) extensions allowed by the Contract. SBE participation goals for the HVAC
contracts are 15%. Stokes’ participation for work orders issued to date is
100%. Work orders issued to date for all
eight (8) annual contracts include a combined SBE participation of 75.4%.
(FD&O Admin) Countywide (JM)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
6. Staff recommends
motion to approve: Amendment No. 2 to Contract with York
International/A Johnson Controls Company (R2006-2092) to implement the second
renewal of an annual HVAC contract with a maximum value of $1,000,000. Summary: Amendment No. 2 is a renewal to the Annual
Contract–HVAC which was awarded to York International/A Johnson Control Company
as one (1) of eight (8) approved contractors. The contractor will continue to perform on
projects for various facilities. This
annual HVAC contract is an indefinite-quantity contract and this renewal has a
maximum value of $1,000,000. The renewal
term is twelve (12) months or until $1,000,000 in work orders are issued. Staff is bringing forward the Amendment at
this time based on pending work which would exceed the value assigned to the
contract. All terms of the original
contract remain in effect. This is the
second of four (4) extensions allowed by the Contract. SBE participation goals for the HVAC
contracts are 15%. York’s participation
for work orders issued to date is 0%. Work
orders issued for date for all eight (8) annual contracts include a combined
SBE participation of 75.4%. (FD&O
Admin) Countywide (JM)
7. Staff recommends
motion to approve: Amendment No.
2 to Contract with Kerney & Associates, Inc. (R2006-2090) to implement the
second renewal of an annual HVAC contract with a maximum value of
$1,000,000. Summary: Amendment
No. 2 is a renewal to the Annual Contract–HVAC which was awarded to Kerney
& Associates, Inc. as one (1) of eight (8) approved contractors. The contractor will continue to perform on
projects for various facilities. This
annual HVAC contract is an indefinite-quantity contract and this renewal has a
maximum value of $1,000,000. The renewal
term is twelve (12) months or until $1,000,000 in work orders are issued. Staff is bringing forward the Amendment at
this time based on pending work which would exceed the value assigned to the
contract. All terms of the original
contract remain in effect. This is the
second of four (4) extensions allowed by the Contract. SBE participation goals for the HVAC
contracts are 15%. Kerney’s
participation for work orders issued to date is 100%. Work orders issued to date for all eight (8) annual
contracts include a combined SBE participation of 75.4%. (FD&O Admin) Countywide (JM)
8. Staff recommends
motion to approve: Third Amendment to the Interlocal Agreement
(R2003-0694) with the Village of Wellington (Village) to lease and maintain a
fuel control reader at the Village’s public works facility. Summary: The
Agreement with the Village, which provides the terms and conditions under
which the County leases and maintains a fuel control reader for the Village at
the Village’s public works facility, will expire on May 20, 2008. The Agreement provides for three (3) - one
(1) year renewals but renewals require approval by both parties. The Village has approved a renewal to extend
the term of the Agreement until May 20, 2009.
The renewal now requires Board approval.
Under the terms of the Agreement, the County provides and maintains the
fuel control reader, provides fuel access cards and monthly fuel accounting to
the Village. In exchange, the Village
pays equipment rental fees and for services provided by the County. In addition, the Village allows PBSO to fuel
at this location which benefits law enforcement efforts. The Agreement may be terminated by either
party, with or without cause, with a minimum of six (6) months notice. (FD&O Admin) District 6 (JM)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
9. Staff recommends
motion to approve: a Lease
Agreement with the Town of Mangonia Park (Town) for approximately 4400 gross
square feet of the Mangonia Park Town Hall, formerly occupied by the Mangonia
Park Police Department, for a PBSO substation.
Summary: On December 27, 2006, the Palm Beach County
Sheriff entered into a Law Enforcement Services Agreement (LESA) with the Town
of Mangonia Park with services commencing February 1, 2007. As the terms of the LESA require the Town to
provide office space to the Sheriff from which to provide services, the County
is leasing the former Mangonia Park Police Department space on behalf of the
Sheriff. The purpose of this Lease is to
describe and detail the specific responsibilities of the Town and County with
respect to the Sheriff’s occupancy of the building. The Lease provides for the use of 4400 square
feet of building space and non-exclusive use of the common areas and parking
areas around the Town Hall. The term of the Lease shall commence upon
execution and extend until the expiration or termination of the LESA or for a
period of twenty (20) years, whichever comes first, unless sooner terminated,
pursuant to the provisions of the lease.
No improvements were required for occupancy by the Sheriff. The annual rent is $1 per year. (FD&O Admin) District 6 (JB)
10. Staff recommends
motion to approve: JOC Work Order No. 08-054 with Holt Contractors,
Inc. (R2007-0947) in the amount of $163,696.80 to provide drainage system
repairs and improvements at the Mecca Farms property. Summary: When site development activities for the
Scripps project were ceased at the end of 2005, the property was left as is,
without restoring the property to its pre-development condition. In order to provide proper drainage of the
site, restoration of some of the previous agricultural ditches and construction
of two new ditches is required. This
work is the minimum required to restore the previously existing drainage
functionality and is being performed in non-jurisdictional areas. The additional work includes: excavating excess fill from the canal on
south side of the property; clearing vegetation from the southern perimeter
ditch; constructing a new drainage ditch to restore outfall from the Mining
Lake; restoring canals feeding east canal; restoring east canal; investigating
leak from NE retention area. The SBE
participation in this Work Order is 100%. When the participation for this Work Order is
added to Holt’s total participation to date, the resulting values are 100%. The SBE goals are 15%. This Work Order requires Board approval since
the total project cost exceeds $200,000 (the original Work Order No. 08-025 for
$51,556.46 was approved on 12/19/07). Funding
for this work is from the existing budget funds established in 2006 for
property management of the site. The
total construction duration is 90 days. This
work will comply with all applicable local, state, and federal codes and
regulations. (FD&O Admin) Countywide/District 6 (JM)
11. Staff recommends
motion to approve: Contract with Carrick Contracting Corporation in the
amount of $1,217,000 for the construction of Carlin Park - Performing Arts
Pavilion. Summary:
This Contract will provide for the construction of an approximately 5,517
square feet outdoor pavilion with ancillary spaces. The SBE goal for this project is 15%. Carrick Contracting Corporation will provide
15.1%. The contract time is 242 calendar
days to substantial completion. (Capital
Improvements Division) District 1 (JM)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
12. Staff recommends
motion to approve: Consultant
Services Authorization No. 1 to Contract with MPA Architects, Inc. (R2007-0394)
in the amount of $180,000 for professional architectural, engineering and
construction administration services for the State Attorney/Public Defender
(SA/PD) Building Hurricane Hardening project.
Summary: This project involves hurricane hardening
design of the existing SA/PD Building including, architectural and engineering
evaluation of the exterior envelope, design development, construction document,
permitting and construction administration.
The retrofit design will comply with current building codes and
standards and provide wind protection to 140 mph. The construction budget is $3,000,000. The primary source of funding for this
project is from a recently approved Grant Agreement with the State of Florida,
Division of Emergency Management. The
SBE participation for this Authorization is 84%. When added to the Consultant’s participation
to date, the resulting SBE participation is 84%. (Capital Improvements Division) District 7 (JM)
13. Staff recommends
motion to approve: a First
Amendment to the Interlocal Agreement (R2005-0981) with the Village of Palm
Springs (Village), for radio maintenance services. Summary: The Agreement with the Village, which
provides the terms and conditions under which the Village receives radio
equipment maintenance services from the County, will expire on May 17,
2008. The Agreement provides for one (1)
- three (3) year renewal but renewal requires approval by both parties. The Village has approved a renewal to extend
the term of the Agreement until May 17, 2011.
The renewal now requires Board approval.
The terms of the Agreement are standard.
The maintenance rates are consistent with those being charged to the
County departments. The Agreement may be
terminated by either party, with or without cause, with a minimum of three (3)
months notice. (FDO/ESS) District 3 (JM)
14. Staff recommends
motion to approve: a Corrective
Sewer Easement Deed in favor of the Loxahatchee River Environmental Control
District (ENCON) to maintain sewer mains at Fire Rescue Station No. 18 located
at Burt Reynolds Park, Jupiter. Summary: On June 18, 2002 (R2002-0958), the County
granted a Sewer Easement Deed to ENCON to provide maintenance services to the
sanitary sewer collection system for the Fire Rescue Station located at Burt
Reynolds Park, Jupiter. This Corrective
Sewer Easement Deed corrects a scrivener's error contained in the legal
description. The sewer easement area is
approximately 12'x381.14', for a total of 4,573.68 square feet (0.105 acres). This Corrective Sewer Easement is a permanent
non-exclusive easement and is being granted to ENCON at no charge, as it will
provide maintenance services to a County facility. (PREM)
District 1 (HJF)
15. Staff recommends
motion to approve: a Corrective
Utility Easement in favor of the Town of Jupiter (Town) to maintain water mains
at Fire Rescue Station No. 18 located at Burt Reynolds Park, Jupiter. Summary: On June 4, 2002 (R2002-0890), the County
granted a Utility Easement to the Town to provide for the right to maintain the
water mains located within the easement areas that serve the Fire Rescue
Station located at Burt Reynolds Park, Jupiter. This Corrective Utility
Easement corrects a scrivener's error contained in the legal description. The utility easement area is 12'x172.53', for
a total of 2,070.36 square feet (0.048 acres).
This Corrective Utility Easement is a perpetual non-exclusive easement
and is being granted to the Town at no charge, as it will provide maintenance
services to a County facility.
(PREM) District 1 (HJF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
16. Staff recommends
motion to approve: a Declaration of Easement on .41 acres of County-owned land on
Jog Road between Okeechobee Boulevard and Belvedere Road, in connection with
Water Treatment Plant No. 8, 1500 North Jog Road. Summary: The Water Utilities Department (WUD) has
requested that a Declaration of Easement be recorded to memorialize the
existence and location of a potable water main, adjacent to the right-of-way of
Jog Road, and the Florida Turnpike Jog Road Interchange. The easement areas are located north of the
Turnpike/Jog Road Interchange; two (2) on the west side of Jog Road and one (1)
on the east side of Jog Road. The
easement areas are: i) 20' x
392.14', containing 7,767 square feet
(.18 acres); ii) 25' x 269.38',
containing 5,062 square feet (.12 acres);
and iii) 24.27' x 211.61', containing 4,704 square feet (.11
acres). The improvements have no impact
on the property’s use as a water retention site controlled by the County’s
Right-of Way Division, which has reviewed and approved the location of the
easement areas. (PREM) District 6 (JMB)
17. Staff recommends
motion to approve: a Utility
Easement Agreement in favor of the Florida Public Utilities Company (FPUC) for
a gas line which will serve an aboveground generator at the PBSO Park Vista
Substation west of Boynton Beach. Summary: The Substation is located at 7894 South Jog
Road, between Hypoluxo Road and Gateway Boulevard. FPUC installed an underground gas line
terminating at an aboveground meter to provide service to a generator connected
to the Substation. The easement area is
approximately 227 feet long and 10 feet wide, and contains a total of 2,270
square feet (0.05 acres). The easement
is non-exclusive and is being granted to FPUC at no charge, as it provides
service to the Substation. (PREM) District 3 (HJF)
18. Staff recommends
motion to approve: the Plat for
South County Regional Park - Parcel A. Summary:
The County is developing the South
County Regional Park - Parcel A property (the Property) for use as a public
park and golf course. The Property
consists of 540.02 acres of land located west of University Drive and north of
Glades Road in Boca Raton. This Plat
will legally establish the boundary of the Property, and is a requirement of
the development process. The County is
signing the Plat as the property owner. (PREM)
District 5 (HJF)
19. Staff recommends
motion to approve: a Declaration
of Easement in favor of Palm Beach County Water Utilities Department to provide
water service to the County's new Hagen Ranch Road Library located in western
Delray Beach. Summary: The County is constructing the Hagen Ranch
Road Library located on the east side of Hagen Ranch Road, approximately one
(1) mile north of Atlantic Avenue in western Delray Beach. As part of the development of this site, the
County installed water main pipes along the southern portion of the property
meandering in a northerly direction, then looping in a westerly direction onto
the County's Fire Rescue Station No. 42 property to make a connection to
existing pipes. The water main easement
is 20' x 1,596.97' and contains 31,939.40 sq. feet (0.733 acres). The Declaration will be recorded to provide
notice of the existence and location of the water main pipes. (PREM)
District 5 (JMB)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
20. Staff recommends
motion to approve: a Declaration of Restrictive Covenant in favor of
the Florida Communities Trust (FCT) encumbering the 1.10 acre addition to DuBois
Park. Summary: The County received a $1,800,000 grant from
FCT for acquisition of a 1.10 acre waterfront property owned by the Susan
DuBois Kindt Estate and entered into a Grant Agreement with FCT (R2006-1315 and
R2007-2045). This property is immediately
adjacent to DuBois Park. The Board
approved the Option Agreement for Sale and Purchase (R2007-2083) to acquire
this property for $3,600,000, with FCT funding half of the purchase price. The Grant Agreement requires the County to
record this Declaration to document the restrictions imposed by the Grant
Agreement. The Grant Agreement restricts
any sale or transfer of the property, operation of concessions by
non-governmental persons or organizations, management contract by
non-governmental persons, any change in character or use of the property from
those approved in the Management Plan, and requires a change in the future land
use designation to limit the use of the property to public outdoor recreation
uses. Default or termination of these
restrictions would require the County to convey the property to the State at no
charge. (PREM) District 1 (HJF)
21. Staff recommends
motion to approve:
A) a Declaration of Easement in favor of Palm
Beach County Water Utilities (WUD); and
B) a Utility Easement Agreement with Florida
Power & Light Company (FPL) for utility service at Greenacres Freedom Park.
Summary:
Greenacres Freedom Park is located at 2400 Pinehurst Drive, south of Forest
Hill Boulevard in the City of Greenacres (City). The Park is owned by the County and managed
by the City per an Interlocal Agreement (R99-1678D). The City constructed a restroom/concession
building and installed soccer field lighting.
Easements are needed for a water line and water meter and for an
underground power line to a surface pad-mounted transformer to serve the new
City-built facilities. Each utility will
connect to the existing water and power lines along Pinehurst Drive. The water
utility easement is 10' x 10' containing 100 square feet. The FPL easement is approximately 430' long
and 10' wide and contains a total of 4,237 square feet (0.097 acres). The FPL easement is non-exclusive and is
being granted to FPL at no charge as it provides service to the County-owned
Park. (PREM) District 2 (JMB)
22. Staff
recommends motion to approve:
a
First Amendment to Agreement for Purchase and Sale with Magno C. Braga and
Marcia S. Braga (R2007-1518) to acquire a 0.25 acre parcel in the Watergate
Mobile Home Estates community in Boca Raton for $136,000. Summary:
On September 11, 2007, the County entered into an Agreement to
purchase a 0.25 acre lot together with a 30-year old mobile home from Mr. and
Mrs. Braga (Seller), located at 10537 West Sandalfoot Boulevard in
unincorporated Boca Raton, for development of a Countywide Community
Revitalization Team (CCRT) neighborhood park.
The County intends to demolish the mobile home, such that it provides no
value to the County. In preparation for
the Closing, it was discovered that the title to the mobile home was never
transferred from the original owner whom the Seller has been unable to
locate. Mobile home lot sales are unique
in that title to the Lot is treated as real property while the mobile home
itself is treated as personal property and titled with DMV similar to a
car. Since the Seller is unable to
transfer clear title to the mobile home, the Seller has offered to reduce the
purchase price from $151,000 to $136,000.
Staff believes that the reduction in the purchase price reasonably
accounts for the reduction in market value due to the inability to convey clear
title to the mobile home. Closing is expected
to take place within thirty (30) days. (PREM) District 5 (JMB)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
H. FACILITIES
DEVELOPMENT & OPERATIONS
(Cont’d)
23. Staff recommends
motion to approve: a Contract
with Saltz Michelson Architects in the amount of $993,710 for professional
architectural and engineering services, from programming verification through
construction administration for the Four Points Renovations. Summary: As part of the FY ‘08 Capital Improvement
Plan budget cuts, proceeding with this project allows for the elimination of
$20 million in FY 09 funding for the Emergency Operations Center expansion and
the release of $8 million in FY ‘07 funding from the countywide building
hardening account. Specifically, the
scope of the renovations includes: (1) hardening of the exterior envelope,
including roof, windows and doors; (2) emergency power for the entire building;
(3) replacement of the existing HVAC system; (4) office space for new occupants
Head Start Administration, and provisions for the Emergency Operations Support
Facility (EOCSF); (5) revision, as necessary, to the spaces of existing
occupants Purchasing, Office of Small Business, Consumer Affairs, and Youth
Affairs; (6) reconfiguration of core areas to accommodate expanded restrooms;
and, (7) site work to meet current zoning requirements and to implement minor
and necessary parking lot reconfiguration. The estimated construction cost is
$12M. The SBE goal for this project is 15%. Saltz Michelson’s proposal includes
participation of 25%. A Consultant
Services Authorization for renovations at the County’s Cherry Road Complex will
be forthcoming in the future to accommodate the remaining tenant originally
slated for the Four Points Building prior to the project re-scoping. (Capital Improvements Division) Countywide/District 2 (JM)
I. HOUSING
& COMMUNITY DEVELOPMENT
1. Staff recommends
motion to approve: Amendment No. 001 to an Agreement (R2007-1984) with Federation
of Families of Palm Beach County, Inc. to change the eligibility requirements
for units of reimbursement. SUMMARY: Federation of Families of Palm Beach County,
Inc. conducts parent training workshops, youth leadership workshops, and a
respite care program for families consisting of parents/caregivers and children
who are experiencing mental disorders, emotional disturbances, and behavioral
at-risk disorders. Amendment No. 001
redefines the reimbursable unit of a family from “a parent/caregiver and at
least 2.5 children” to “a parent/caregiver and at least one child”. The total number of families to be served
under the Agreement will not change. These are federal Community Development
Block Grant funds that require no local match.
Countywide (TKF)
2. Staff recommends
motion to approve: Amendment No. 001 to an Agreement (R2007-1992) with
The Haven, Inc. for the provision of transitional housing and support services
to abused boys. SUMMARY: The Haven, Inc. operates a 48 bed transitional
housing facility for boys ages 11-18, who are abused and/or neglected by their
families. Amendment No. 001 reduces the
number of persons to be served monthly from forty (40) to thirty-six (36). The reduction is necessitated by the recent
trend of a decrease in the number of children placed in foster/group homes by
the Florida Department of Children and Families (DCF). The reduction in the number of clients to be
served will result in an increase in the rate paid by the County for each
client served from $5.20/person/day to $5.77/person/day. These are federal Community Development
Block Grant funds that require no local match.
Countywide (TKF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
I. HOUSING
& COMMUNITY DEVELOPMENT (Cont’d)
3. Staff recommends motion to approve: a reimbursement to the Village of Royal Palm Beach in the amount of $45,872. SUMMARY: Approval of this agenda item will reimburse the Village of Royal Palm Beach for expenses already incurred by them in connection with ADA improvements at Preservation Park which have been completed. The Village of Royal Palm Beach previously entered into a funding Agreement with Palm Beach County for this project on October 5, 2004. The Agreement, as amended, expired on September 30, 2006. This reimbursement will pay for work that would have been funded under the Agreement. Their $45,872 payment to the contractor could not be reimbursed until the contractor completed his compliance with the federally mandated Davis-Bacon Act relating to the payment of wages to workers on the project. Davis-Bacon Act matters have now been addressed enabling this reimbursement. This approval will provide $45,872 in Federal Community Development Block Grant funds which do not require local matching funds. District 6 (TKF)
4. Staff recommends motion to approve: Amendment No. 001 to an Agreement (R2007-1117) with the City of Delray Beach to extend the expiration date from December 31, 2007, to July 31, 2008, for the expenditure of $900,000 in Community Development Block Grant (CDBG) funds. SUMMARY: The Amendment provides an extension of seven (7) months to the term of the existing Agreement for the demolition of Carver Estates in the City of Delray Beach. Carver Estates is a public housing complex that is no longer in use consisting of 15 residential buildings, two (2) administration buildings, and their appurtenances. These buildings, which are owned by the Delray Beach Housing Authority, were damaged by Hurricane Wilma. The time extension is needed to make up for time lost during the bid preparation process, and due to delays caused as a result of several bid amendments. These are Federal funds that require no local match. District 7 (TKF)
5. Staff recommends motion to approve: Amendment No. 001 to an Agreement (R2007-1325) with the City of Delray Beach to extend the expiration date from November 15, 2007, to March 15, 2008, for the expenditure of $10,500 in Community Development Block Grant (CDBG) funds. SUMMARY: The Amendment provides an extension of four (4) months to the term of the existing Agreement for the hurricane hardening of the Neighborhood Resource Center in the City of Delray Beach. The work has been delayed while licensing issues were addressed with the winning bidder. These are Federal funds that require no local match. District 7 (TKF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
I. HOUSING
& COMMUNITY DEVELOPMENT (Cont’d)
6. Staff
recommends motion to conceptually approve: the following five (5) affordable housing
projects through the Commission on Affordable Housing’s Single Family
Development (homeownership units)
and Multi-Family Development (rental
units) assistance programs allocating $985,000 for the development of
four hundred ninety-six (496) affordable housing units:
A) New Urban
Community Development Corporation for “Henrietta Townhouses” Matching Request
$350,000 (District 7);
B) New Urban
Communities for “Hammon Park Residential Development” Matching Request $35,000
(District 2);
C) J.K. Roth Real
Estate Development for “an Affordable Housing Project in Pahokee” Matching
Request $200,000 (District 6);
D) Pinnacle Housing
Group & Riviera Beach Housing Authority for “Emerald Palms” Matching
Request $200,000 (District 7); and
E) Cornerstone Group
Development for “Westgate Station” Matching Request $200,000 (District 2).
SUMMARY: These
funding recommendations represent the required local government
match/contribution necessary for each development to qualify for the Housing
Tax Credit Program with the Florida Housing Finance Corporation. The Tax Credit
Program involves a competitive process.
Thus, there is no guarantee these projects will be funded. The
Commission on Affordable Housing Advisory Committee heard presentations from
each developer on January 24, 2008, and recommended the represented funding
allocations. Projects receiving Tax
Credits will be brought to the Board for final approval.
The Single Family Development Assistance Program provides assistance to eligible developers of home ownership developments serving very low, low and moderate-income households. The goal of this strategy is to increase the number of affordable owner occupied housing units available to these income eligible residents. This is achieved through a reduction in the purchase price charged by the builder/developer in response to the amount of SHIP funds provided. The Multi-Family Development Program will provide assistance to developers of affordable rental housing serving low, very low and extremely low income households. The goal of this strategy is to increase the number of affordable rental housing units available to these eligible residents. Districts 2, 6 & 7 (TKF)
7. Staff recommends motion to approve:
a Subordination Agreement with the Florida Housing Finance Corporation and RSG
Boynton Apartment LTD, subordinating the County’s mortgage on the Green Cay
Village Apartments project. SUMMARY: This Subordination Agreement allows the
developer to obtain a State Apartment Incentive Loan (SAIL) from the State of
Florida, and the County’s mortgage will be subordinate to the SAIL. District 4 (TKF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
I. HOUSING
& COMMUNITY DEVELOPMENT (Cont’d)
8. Staff recommends
motion to approve: a
repayment of $32,847 to the State of Florida Hurricane Housing Recovery Program
for nineteen (19) households/individuals.
SUMMARY: This repayment
covers expenditures incurred in the Hurricane Housing Recovery Program through
its Housing Re-Entry/Eviction Prevention strategy during the aftermath of
Hurricane Wilma. The Housing Re-Entry/Eviction Prevention strategy
provided financial assistance of up to $6,500 per eligible household. The assistance provided for security deposits,
utility deposits, temporary storage of household furnishings, relocation
assistance for owner and renters households, homeowner and flood insurance
assistance, homeowners association payments, and rental assistance for
extremely low, very-low and low income households. Staff has since
identified nineteen (19) households and individuals who received financial
assistance totaling $32,847, but failed to complete the eligibility process.
Therefore, according to State statutes, the funds must be repaid. The
source of repayment is program income from HCD’s Universal Housing Trust Fund
with there being no County funds pledged for this repayment. Countywide (TKF)
9. Staff recommends
motion to approve: an Agreement with the McCurdy Senior Housing
Corporation for the purchase and delivery of an emergency generator and roof
mounted HVAC units for an assisted living facility to be constructed in the
City of Belle Glade, in the amount of $250,000 in Community Development Block
Grant (CDBG) funds, for the period of March 11, 2008, through September 30,
2009. SUMMARY: The equipment to be purchased and delivered under this
Agreement will be permanently affixed to the assisted living facility building
which will be located at 1101 Dr. Martin Luther King, Jr., Blvd. West in the
City of Belle Glade. Funding is being
made available under this Agreement to McCurdy Senior Housing Corporation, who
has a controlling interest in McCurdy Center GP, Inc., who in turn will be the
general partner in McCurdy Center, Ltd. (the owner of the land, and the
developer for the assisted living facility). The facility will provide services
to residents who are at or below 60% of the median income for the area. This
Agreement will provide $250,000 in Federal CDBG funds which do not require
local matching funds. District 6 (TKF)
J. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to approve: the voluntary annexation of a parcel owned by Palm Beach
County into the City of West Palm Beach.
SUMMARY: Palm Beach County
requests to voluntarily annex a County-owned property into the City of West
Palm Beach. The 0.042-acre parcel, as
described in Attachment A of the Item, is a County-owned lift station
maintained by the Palm Beach County Water Utilities Department (PBCWUD) and
will otherwise be an unincorporated enclave when the adjacent property to the
east is voluntarily annexed into the City.
Pursuant to the Interlocal Agreement between Palm Beach County and the
City of West Palm Beach regarding Water and Wastewater Service Area dated
December 20, 2005 (County Resolution No. R2005-2445), the property is within
the PBCWUD water and wastewater service area and will remain in the County’s
water and wastewater service area following the annexation. By signing the voluntary annexation petition,
Palm Beach County does not transfer ownership rights for the parcel, but rather
consents to the property being annexed into, and included within, the municipal
boundary of the City of West Palm Beach. The annexation has been processed
through the County’s review departments, including Fire Rescue, Engineering,
Planning, Zoning, Environmental Resources Management, Parks and Recreation, Water
Utilities, County Attorney, Property and Real Estate Management and the Office
of Financial Management and Budget departments.
None of the departments are opposed to the annexation. The proposed annexation meets the
requirements of Chapter 171, F. S. and is consistent with the Intergovernmental
Coordination Element, Objective 1.4, of the County’s Comprehensive Plan. District 2 (RB)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
J. PLANNING,
ZONING & BUILDING (Cont’d)
2. Staff recommends motion to adopt: a
Resolution of the Board of County Commissioners of Palm Beach County, Florida,
adopting a Participating Resolution, authorizing Palm Beach County, Florida to
allow the City of South Bay (requesting municipality) to participate in the
negotiation process for the Interlocal Service Boundary Agreement between Palm Beach
County and the City of Belle Glade, pursuant to Chapter 171, Part II, Florida Statutes;
and providing an effective date. SUMMARY: In November of
2007, the City of Belle Glade adopted an Initiating Resolution pursuant to
Chapter 171, Part II, F.S., as a first step in the process of completing an Interlocal
Service Boundary Agreement for an area designated outside of the boundaries of
the City. Palm Beach County then adopted
a Responding Resolution in December of 2007, to begin the negotiation
process. Thereafter, the City of South
Bay requested to be included in the negotiation process, considering that the
southwest portion of the boundary is within South Bay’s future annexation area,
by adopting a Requesting Resolution in January of 2008. This Participating Resolution provides County agreement for South
Bay to participate in the negotiations. The provisions of this
resolution shall become effective upon adoption by
the Board of County Commissioners and approval of a Participating Resolution by
the City of Belle Glade. It is anticipated that the City of Belle Glade
will adopt a participating resolution in the near future. The area subject to the proposed agreement is
depicted in Exhibit A of the Resolution.
By adopting this Resolution, the negotiation process can begin. The County is not obligated to enter into the
Interlocal Agreement. The Resolution
does not annex any property at this time.
Planning staff will work closely with key County agencies and the staffs
and consultants from both cities during the six months following the adoption
of the Resolution to develop an agreement that will be presented to the Board
at a later date. District 6 (RB)
3. Staff recommends motion to adopt: a Resolution
of the Board of County Commissioners of Palm Beach County, Florida, adopting a
Responding Resolution, authorizing Palm Beach County, Florida to commence the negotiation
process for an Interlocal Service Boundary Agreement between Palm Beach County and
the City of Greenacres, pursuant to Chapter 171, Part II, Florida Statutes; and
providing an effective date. SUMMARY:
On February 4, 2008, the City of Greenacres adopted an Initiating Resolution No. 2008-05 pursuant to Chapter 171, Part II, F.S.,
as a first step in the process of completing an Interlocal Service Boundary
Agreement for an area designated outside of the boundaries of the City, within
the City’s future annexation area. The
area subject to the proposed agreement is depicted in Exhibit A of the Resolution.
This Resolution also identifies issues that may be negotiated during the
agreement process, including identifying service providers and possible planned
improvements. Additionally, the City of
Atlantis, the Village of Palm Springs and the Town of Lantana are invited to
participate in the negotiations, as their municipal borders and/or the future
annexation areas are contiguous or within the area subject to the proposed
agreement. By adopting this Resolution,
the negotiation process can begin, however, the County is not obligated to
enter into the Interlocal Agreement. The
Resolution does not annex any property at this time. Planning staff will work closely with key
County agencies and City staff during the six (6) months following the adoption
of the Responding Resolution to develop an Interlocal Agreement, which will be
subsequently presented to the Board at a later date. Districts 2, 3 & 6 (RB)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES
1. Staff recommends
motion to approve:
A) First Amendment to Agreement of Purchase
and Sale of Water and Wastewater Assets between the County and Village of Royal
Palm Beach; and
B) First Amendment to Transition Agreement
between the County and Village of Royal Palm Beach.
SUMMARY: The
County and Village entered into an Agreement of Purchase and Sale of Water and
Wastewater Assets on February 26, 2006 (R2006-0410) in which Village agreed to
sell the majority of its utility system assets to the County. The County and Village also entered a
Transition Agreement (R2006-2660) regarding certain issues involved in the
transition of the Village utility system assets to County. Under the terms of both agreements, the
County was to abandon the Village's wastewater treatment plant by a certain
date. Both of the agreements are being
amended to extend the abandonment date until April 30, 2008. District
6 (MJ)
2. Staff recommends
motion to approve: a Wastewater Development Agreement with Sunsport
Gardens, Inc. SUMMARY: Sunsport Gardens, Inc. (Sunsport) owns
property (Property) located at 14125 North Road within the Town of Loxahatchee
Groves’ (Town) municipal limits and operates an ongoing business enterprise on
the Property. The Health Department
permit for Property’s existing wastewater treatment system is up for renewal
and Sunsport has concluded that its best long-term option for wastewater
service to the Property is permanent connection to an external wastewater
system. They have approached the Water
Utilities Department (Department) regarding connection to the Department’s
wastewater collection system (System) that runs along the Property’s southern
and eastern borders. Due to Property’s
location and the location of the wastewater connection, approval for connection
is required from, and has been granted by, the Town. In addition, the Property’s connection to the
System requires Sunsport to install facilities within easements possessed by
the Indian Trail Improvement District (ITID).
The County’s obligations under this Agreement are specifically
contingent upon Sunsport to secure all necessary approvals from ITID. District 6 (MJ)
3. Staff recommends
motion to approve: a Potable Water and Wastewater Development Agreement
(Agreement) with Aspen Square, LLC. SUMMARY: Aspen Square, LLC (Aspen) owns property
located west of Sims Road, and south of Lake Ida Road. In order to provide potable water and
wastewater concurrency reservations for new developments, the Department
requires property owners to enter into a formal development agreement with the
Department. While the Department
Director has been delegated the authority to enter into Standard Development
Agreements (SDA’s), Board approval is being sought in this case due to the
nature of the off-site improvements associated with this Agreement. The Department has requested that Aspen
extend additional wastewater force main and related appurtenances not required
to serve this property to meet the Utility Master Plan routing required to
ensure the long-term operability and integrity of the County utility
system. The special conditions in this
Agreement require Aspen to design and install approximately 2,000 feet of 6”
off-site wastewater force main and related appurtenances in the Lake Ida Road
right-of-way. The Department will
reimburse Aspen for 50% of the related cost of off-site improvements through
the use of Connection Fee credits and/or cash payments of approximately
$23,000, calculated utilizing 50% of the actual quantities of pipe installed
and documented by the developer’s Engineer in accordance with the standard
formulas previously approved by the Board in the Department’s Uniform Policies
and Procedures Manual (UPAP). District
5 (MJ)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
4. Staff recommends motion to approve: Change
Order No. 6 to the Contract with Poole and Kent Company, Inc. (R2005-1928) for
the Lake Region Water Treatment Plant (LRWTP) increasing the contract price by
$500,000. SUMMARY: This
Change Order authorizes the Contractor to accelerate construction of certain
portions of the Water Treatment Plant in order to endeavor to make potable
water available for distribution to the three (3) Cities by March 31, 2008 and
is fully funded by the South Florida Water Management District (SFWMD). Total
change orders to date equal a credit of $6,922,908.40 (35.09% decrease). The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance is 15.0% overall. The contract with the Poole and Kent
Company, Inc. provides for SBE
participation of 15.92% overall. This Change Order includes zero overall SBE
participation. The contractor’s
cumulative SBE participation, including this change order is 31.91% overall.
(WUD Project No. 03-169) District 6 (JM)
5. Staff recommends
motion to approve: Change Order No. 1 with Southeast Drilling
Services, Inc. for the Systemwide Wellfield Improvement Project increasing the
Contract (R2006-2473) by $1,903,856 and increasing the contract time by 290
calendar days. SUMMARY: On
November 21, 2006, the Board approved the contract for the Systemwide Wellfield
Improvement Project (R2006-2473) with Southeast Drilling Services, Inc. for constructing four (4) new Surficial
Aquifer wells at WTP 3, re-drilling of five (5) existing wells at WTP 9,
replacement of two (2) dual zone monitoring wellheads at ECR, and installing
new pumps, motors and mechanical and electrical equipment on seven existing
wells. Change Order No. 1 provides for four
(4) additional wells at WTP 3 to meet the ever increasing demands for water and
system reliability, the re-drilling and enlargement of four (4) existing wells
at WTP 9 in the same borehole utilizing the existing easement, electrical,
mechanical, and piping for the golf course wells; the repair of existing well 5
at WTP 3; plugging and abandonment of 20 pad monitoring wells at the deep
injection well systems; and miscellaneous site work, wellheads, well casings,
well screens, electrical issues. The
contract time is being increased by 290 calendar days to accommodate the additional
time required for completion of the aforementioned tasks. The Small Business Enterprise (SBE) participation
goal established by the SBE Ordinance is 15.0% overall. The contract with Southeast Drilling
Services, Inc. provides for SBE
participation of 19.32% overall. This Change
Order includes zero overall SBE participation. The contractor’s cumulative SBE participation,
including this change order is 13.18% overall. Southeast Drilling Services, Inc. has been
recently approved as a Small Business Enterprise. (WUD Project No. 05-041) District 2, 3, & 6 (JM)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
K. WATER
UTILITIES (Cont’d)
6. Staff recommends
motion to receive and file: One
(1) Standard Development Agreement and two (2) Standard Development Renewal
Agreements complete with executed documents received during the months of
December 2007 and January 2008:
Standard Development Agreement
A) Pinecrest
Developers Ltd., Co. 02-01118-000
Standard Development
Renewal Agreement
B)
Brown Landholding, Inc. 01-01099-R01
C)
HomeDevco/Tivoli Lakes, LLC 05-01051-R01
SUMMARY: The terms and conditions for Standard Development
Agreements are outlined in the Water Utilities Department’s Uniform Policies
and Procedures Manual. The Board of
County Commissioners delegated the authority to execute various types of
Standard Development Agreements to the Department Director including potable
water and wastewater agreements (R93-1619); reclaimed water agreements
(R96-0228); and additional conditions for potable water, wastewater, and
reclaimed water agreements (R2003-0539).
After these agreements are executed by the developer and the Department,
they must be recorded by the County Clerk’s Office. This agenda item recommends
the Board receive and file the agreements so they may be properly recorded. Countywide (SF)
7. Staff recommends
motion to receive and file: four (4)
Unilateral Termination and Partial Release of Standard Potable Water and
Wastewater Development Agreements due to non-renewal for the following property
owners:
Termination
of Standard Development Agreements
A) Robin
Singer & Associates, LLC 01-01093-000
B) Shih C. Ching 02-01061-000
C) A.L. Spencer, Kevin Kelly, Kathleen
K. Dudro,
Leo B. Kelly, Kristin S. Gailey, Jeffrey S.
Shannon,
Matthew C. Shannon, Robert E. Alspaugh,
Todd H. Weaver, Russell L. Seaver, Adience Company,
L.P.,
Employees Profit Sharing Plan, 247 Equipment Co.,
Inc. 401K
Plan F/B/O Albert A. Novak, DMDJ Partners, L.P.
and
AMKBJ Partners Ltd. 02-01062-000
D) Coastal One Management, Inc. 02-01064-000
SUMMARY: The terms and conditions for Standard and
Non-Standard Development Agreements are outlined in the Water Utilities
Department’s Uniform Policies and Procedures Manual (UPAP). Development Agreements are valid for a period
of five (5) years and may be renewed for an additional five (5) years by paying
an additional Mandatory Agreement Payment (MAP). If the additional MAP is not paid or the
Agreement has reached its ten (10) year expiration date, the Agreement is
terminated. This agenda item recommends the Board receive and file the
terminations. Countywide
(SF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A) adopt a Resolution authorizing the Clerk to
disburse $150,000 from the Pollution Recovery Trust Fund (PRTF) for the
restoration of freshwater habitats on public lands in Palm Beach County; and
B) approve a $150,000 Budget Transfer
within the Pollution Recovery Trust Fund (PRTF) from reserves for restoration
of Chain of Lakes uplands.
Summary: This Resolution will authorize the transfer of $150,000 from the PRTF reserves for Chain of Lakes upland restoration to eradicate exotic vegetation and assure the success of planting native vegetation on public lands. Districts 2, 3 & 4 (SF)
2. Staff recommends motion to:
A) approve five (5) contracts with the
US Department of Agriculture (USDA) for $128,490 in cost sharing for qualified
land management activities on Natural Areas under the Wildlife Habitat
Incentives Program (WHIP), expiring September 30, 2013;
B) approve a Budget Amendment of $128,490 in the Natural Areas Fund to establish a revenue budget from USDA; and
C) authorize the County Administrator, or his designee, to sign all future time extensions, task assignments, certifications and other forms associated with the USDA agreements and necessary amendments that do not change the scope of work or terms and conditions of the agreements.
Summary: WHIP is administered by the Natural Resources Conservation Services (NRCS) for USDA to cost share in activities which improve wildlife habitats. ERM will be reimbursed 75% of costs such as exotic species control, habitat restoration, and prescribed burning on five (5) Palm Beach County natural areas for an amount not to exceed $128,490 (Yamato Scrub $34,999, Juno Dunes $34,987, Hypoluxo Scrub $20,819, Seacrest Scrub $17,139, and Highridge Scrub $20,546). The County match of $42,830 is available in the Natural Areas Fund. Countywide (SF)
3. Staff recommends motion to approve: Budget Amendment of $800,000 in the Capital Outlay Fund to establish revenue budget for the Florida Department of Environmental Protection (FDEP) to fund invasive plant removal with Task Assignments No. SE-119 ($200,000) and SE-120 ($200,000) for the Loxahatchee Slough, No. SE-121 ($200,000) for the Pine Glades Natural Area, and No. SE-122 ($200,000) for the Cypress Creek Natural Area. Summary: Task Assignments No. SE-119, SE-120, SE-121 and SE-122 to FDEP Contract No. SL898 (R2001-0772) for $200,000 each have been received from FDEP, under the Bureau of Invasive Plant Management Program. The Task Orders are effective August 20, 2007 through May 31, 2008, for invasive plant control in the Loxahatchee Slough, Pine Glades and Cypress Creek Natural Areas. This item will establish budget for the amount of each Task Assignment. District 1 (SF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
4. Staff recommends
motion to:
A) approve a Contract in the amount of $67,200 with Harbor Branch Oceanographic Institute at Florida Atlantic University (FAU/HBOI) to conduct oyster monitoring in Lake Worth Lagoon (LWL); and
B) authorize the County Administrator, or his designee, to sign all
future time extensions, task assignments, certifications, and other forms
associated with the Contract, and necessary minor amendments that do not change
the scope of work or terms and conditions of the Contract.
Summary: The Contract authorizes FAU/HBOI to monitor three (3) oyster reef sites located within the LWL as part of the monitoring efforts described in the revised Lake Worth Lagoon Management Plan (LWLMP) 2007. The Contract expires June 30, 2009. In South Florida, restoration of oyster populations is an important component and metric for the northern estuaries within Comprehensive Everglades Restoration Program (CERP). Funding is provided through the Florida Department of Environmental Protection Contract no. LP6046 (R2006-0583; R2007-2279) Countywide (SF)
5. Staff recommends motion to approve: Interlocal Agreement (Agreement) with the Town of Jupiter (Town) for management of the Jupiter Ridge Natural Area (Natural Area), a 273-acre tract of environmentally sensitive land located within the Town. Summary: On September 3, 1996, the County entered into an Interlocal Agreement with the Town (R96-1227D) to manage the Natural Area with the assistance of the Town. Because of the number and types of changes needed to update the Agreement, staff determined that it would be more appropriate to prepare a new Agreement than to revise the existing Agreement. On March 13, 2007, the Board accepted donation of a 0.99-acre preserve parcel from Tierra del Sol at Jupiter, LLC (Tierra del Sol) to be added to the Natural Area and also accepted a conservation easement over a portion of the Town's Riverwalk multiuse pathway on the adjacent Tierra del Sol property for access to the preserve area for management purposes. The Easement was conveyed to the County on November 9, 2007 and the preserve parcel was conveyed on January 25, 2008. Town of Jupiter Resolution 12-06, as amended by Resolution 112-06, required Stateside Jupiter, Ltd., Tierra del Sol's predecessor, to construct or provide funding for the construction of an approximately 330-foot-long section of the Riverwalk on a portion of the Natural Area, as a condition of site plan approval. The State, which owns most of the Natural Area and leases it to the County for management (Lease No. 4004, as amended), has granted permission for this work, which will be done by Tierra del Sol with County and Town supervision. The County will manage that portion of the Riverwalk in cooperation with the Town as part of the public access facilities on the Natural Area. The new Agreement will be included in the first revision of the management plan for the Natural Area, which is due to the State for review in 2008. District 1 (SF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
6. Staff recommends motion to:
A) approve Agreement No. 4600001246 with the South Florida Water Management District (SFWMD) for the Sandhill Crane East - Loxahatchee Slough Restoration Phase I, commencing upon execution in FY2008 for a period of one (1) year in an amount not-to-exceed $250,000;
B) approve Budget Amendment of $250,000 in the Capital Outlay Fund to recognize the Contract revenue for the Sandhill Crane East – Loxahatchee Slough Restoration Phase I Project; and
C) authorize the County Administrator, or his designee, to sign all future time extensions, task assignments, certifications, and other forms associated with this Agreement and necessary minor amendments that do not change the scope of work or terms and conditions of this Agreement.
Summary: The Loxahatchee River Preservation Initiative grant provides $250,000 in funding for the Project on a reimbursement basis. The County’s share of the $500,000 project cost is $200,000 provided from the Natural Areas Fund and $50,000 in-kind. The Project match is budgeted as current encumbrances and salaries. The proposed restoration activities for Phase I of the Project include: 1) mechanical removal of exotic vegetation, primarily Australian pine, from the spoil piles that were excavated along two (2) parallel ditches (2.7 miles in length) and along perimeter ditches (8.5 miles), and 2) ground control treatment of exotic vegetation (primarily Brazilian Pepper, Climbing Fern, and Australian Pine) for a portion of the project area. District 1 (SF)
7. Staff recommends
motion to approve: a Budget
Transfer of $236,701 in the Capital Outlay Fund between Natural Area Projects
to reallocate funding. Summary: A
Budget Transfer in the Capital Outlay Fund will provide $172,217 funding for
Environmental Restoration activities from the Ocean Ridge Natural Area account,
closing that project, and $8,510 from the High Ridge Scrub account and $5,974
from C-18 Triangle account for the Delaware Scrub Natural Area account, closing
the aforementioned projects. The Pond
Cypress Natural Area account will be reduced by $50,000 providing $30,000 for
the Delaware Scrub Natural Area account re-aligning funding for public access
currently under design, and $20,000 for the Hypoluxo Scrub Natural Area account
re-aligning funding for restoration irrigation. Remaining funds in the Pond
Cypress Natural Area account will be sufficient to complete construction by
fiscal year end. Districts 1,
3, 4 & 6
(SF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
8. Staff recommends motion to:
A) approve Loxahatchee River Preservation Initiative Contract SAP No. 4600001245 with the South Florida Water Management District (District) for the Palm Beach County Limestone Creek Phase III Restoration Project, commencing upon execution in FY 2008 for a period of one (1) year, in an amount not-to-exceed $325,000;
B) approve Budget Transfer of $325,000 in the Natural Areas Fund from Reserves for Improvements to transfer to the Capital Outlay Fund to provide matching funds for the project;
C) approve Budget Amendment of $650,000 in the Capital Outlay Fund to recognize the contract revenue ($325,000) and a transfer from the Natural Areas Fund ($325,000) for a total of $650,000 for the Limestone Creek Natural Area Restoration Project; and
D) authorize the County Administrator, or his designee, to sign all future time extensions, task assignments, certifications, and other forms associated with this contract, and necessary minor amendments that do not change the scope of work or terms and conditions of this contract.
Summary: State matching funds, through the Loxahatchee River Preservation Initiative (LRPI) which are administered by the District, were requested. The LRPI Contract will provide $325,000 in funding for the Limestone Creek Phase III Restoration Project (Project), on a reimbursement basis. The County’s share of the $650,000 total project cost is $325,000 provided from the Natural Area Fund. Phase III of the Limestone Creek Restoration Plan will include construction of the oxbows/littoral shelf designed in Phase II of the restoration plan. The Project will provide enhancement of water resources benefiting the Loxahatchee River, including an inter-tidal mangrove wetland and essential wildlife habitat for fish, and migratory bird species. An American’s Disabilities Act accessible canoe/kayak launch will be constructed to provide an additional passive recreational use for the local community. District 1 (SF)
9. Staff recommends motion to approve: Budget Transfer of $22,200 in the Economic Development Fund from the Office of Economic Development to the Department of Environmental Resources Management (ERM) to allocate grant funds for the construction of a trailhead as partial implementation of the Palm Beach County Lake Okeechobee Scenic Trail (LOST) Tourism Enhancement Master Plan from the Lake Okeechobee Scenic Trail account. Summary: The transfer between departments will allow ERM to manage an additional $22,200 portion of a grant award from the Florida Department of Environmental Protection for the construction of a trailhead adjacent to the Herbert Hoover Dike as part of the LOST Tourism Enhancement Master Plan. Matching funds were provided retroactively from park improvements between FY 2004 and FY 2006. District 6 (SF)
10. Staff recommends motion to approve: an Interlocal Agreement with the City of Boca Raton (City) for the management of the 79-acre Pondhawk Natural Area. Summary: The current Interlocal Agreement was approved by the County on October 22, 2002 (R2002-1928) and provides that the City will assist the County with the management of the Pondhawk Natural Area. The updated Interlocal Agreement contained in this item reiterates the respective management duties of the City and County. It also includes a section for Public Access/County Improvements; provides revised information related to the Blue Lake Pathway construction; and updates information related to the receipt of the Florida Communities Trust grant. District 4 (SF)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
L. ENVIRONMENTAL
RESOURCES MANAGEMENT (Cont’d)
11. Staff recommends
motion to approve:
A) an Interlocal Agreement with the Jupiter Inlet District (JID) for funding and cooperation with permit-required sea turtle and environmental monitoring on Jupiter Beach, expiring October 31, 2018; and
B) an Interlocal Agreement with the Florida Inland Navigation District (FIND) for funding and cooperation with permit-required sea turtle and environmental monitoring on Jupiter Beach, expiring October 31, 2018.
Summary: These Interlocal Agreements provide for
an equitable cost-share of monitoring activities required by permits issued for
regular maintenance dredging of the Jupiter Inlet and associated sand trap and
the nearby Atlantic Intracoastal Waterway (AICW). A Budget Amendment will be submitted when the
Task Order for sea turtle monitoring is executed and the cost-shares have been
determined. District 1 (SF)
12. Staff
recommends motion to approve:
A) annual Contract with Taylor Engineering, Inc. (Taylor) for continuing professional coastal and marine engineering consultant services, effective for two (2) years retroactively from March 1, 2008, through February 28, 2010; and
B) Task Order Taylor-01 to the annual Contract with Taylor in the amount of $316,582
for sea turtle monitoring services in northern Palm Beach County retroactive to
March 1, 2008.
Summary: The consultant will
provide professional coastal and marine engineering services on a task order
basis for various projects within the Department of Environmental Resources
Management and other departments. Taylor
has agreed to Small Business Enterprise (SBE) and/or Minority and Women
Business Enterprise (M/WBE) participation of 15%. The Contract contains an option to renew for
one (1) additional year. Task Order
Taylor-01 authorizes Taylor to manage sea turtle monitoring along 11 miles of
beach for the 2008 sea turtle nesting season.
Monitoring of the Juno Beach project area, included in this Task Order,
is eligible for cost-sharing with the state.
Monitoring of the Jupiter project area will be eligible for cost-sharing
with Jupiter Island District (JID) and Florida Inland Navigation District (FIND). Monitoring of the Singer Island project area may
be eligible for cost-sharing with the state.
There is 0% SBE-MBE subconsultant participation on this Task Order. Countywide/District 1 (JM)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION
1. Staff recommends
motion to:
A) ratify the signature of the Chairperson of the Board of County
Commissioners on a Community Development Block Grant (CDBG) application,
submitted to Palm Beach County Housing and Community Development (HCD) on
January 3, 2008, requesting $200,000 for Westgate Park and Recreation
Center Splash Playground to be matched with $125,075 from the Park Improvement
Fund Countywide Community Revitalization Team (CCRT) allocation and $74,925 in
CCRT funding;
B) adopt
Resolution for assistance under the
CDBG for grant funding for Westgate Park and Recreation Center Splash
Playground in the amount of $200,000;
C) authorize the County Administrator or his designee to
execute the grant project agreement and all future time extensions, task
assignments, necessary minor amendments, and any other necessary forms and
certifications during the term of the Agreement that do not change the scope of
work or terms and conditions of the Agreement if the grant is approved; and
D)
authorize
the Director of the Parks and Recreation Department to serve as Liaison Agent
with HCD for this project.
SUMMARY: The application requests $200,000
from CDBG toward the construction of the Westgate Park and Recreation Center
Splash Playground. District 2 (AH)
2. Staff recommends
motion to approve: Agreement
with Chamber of Commerce of the Palm Beaches, Inc. for the period March 11,
2008, through April 15, 2008, in an amount not-to-exceed $15,000 for funding of
the Kids K and Kids Marathon Mile events.
SUMMARY: This funding is to help offset costs
for Chamber of Commerce of the Palm Beaches, Inc.’s Kids K and Kids Marathon
Mile events offered as a part of the fourth annual Marathon of the Palm
Beaches. Approximately 2,500 children
and youth participated in the events. The Agreement allows for the reimbursement
of eligible pre-Agreement expenses incurred subsequent to September 1,
2007. Funding is from the Recreation
Assistance Program (RAP) District 2 Funds.
District 7 (AH)
3. Staff recommends
motion to approve: Agreement
with Delray Beach Arts, Inc. for the period March 11, 2008, through June 15,
2008, in an amount not-to-exceed $11,000 for funding of the 2008 Delray Beach
Garlic Fest. SUMMARY: This funding is to help offset costs for
the Delray Beach Garlic Fest held in Old School Square on February 8 through
10, 2008. The Agreement allows for the
reimbursement of eligible expenses incurred subsequent to January 1, 2008. Funding is from the Recreation Assistance
Program (RAP) District 4 ($5,000) and District 7($6,000) Funds. District 7 (AH)
4. Staff recommends
motion to approve: Agreement
with Boca Raton Philharmonic Symphonia, Inc. for the period March 11, 2008,
through July 30, 2008, in an amount not-to-exceed $5,000 for funding of the
American Music Celebration concert. SUMMARY: This funding is to help
offset costs for the American Music Celebration concert being held at the
Mizner Park Amphitheatre in Boca Raton on April 18, 2008. The concert is anticipated
to be attended by approximately 3,000 people.
The Agreement allows for the reimbursement of eligible pre-Agreement
expenses incurred subsequent to January 1, 2008. Funding is from the Recreation Assistance
Program (RAP) District 4 Funds. District
4 (AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
5. Staff recommends
motion to receive and file: First Amendment to Agreement (R2007-1555) with Expanding and
Preserving Our Cultural Heritage, Inc. for funding of a stage for the Spady
Living Heritage Day Festival. SUMMARY: This fully executed First Amendment to
Agreement in an amount not-to-exceed $1,600 extends the project completion date
from September 30, 2007, to February 15, 2008, and the term of the Agreement
from December 30, 2007, to February 15,2008, in order to allow additional time
to accommodate dates of payments and completion of the reimbursement process. The Amendment is in accordance with
Resolution R2005-1738 authorizing the delegation of authority for amending
RAP agreements to the County Administrator or his designee. All other terms of the Agreement, including
the funding amount, remain the same.
Funding for the project is from the Recreation Assistance Program (RAP)
District 4 Funds. District 7
(AH)
6. Staff recommends
motion to approve: Agreement with the City of Delray Beach for
the period March 11, 2008, through June 3, 2008, in an amount not-to-exceed
$3,000 for funding of the Delray Rocks Youth Organization’s football and
cheerleading trip. SUMMARY: This
funding is to offset expenses paid by the City of Delray Beach for the Delray
Rocks Youth Organization’s trip to participate in the National Youth Football
Championships in Daytona Beach from November 21 through November 24, 2007. The Agreement allows for the reimbursement of
eligible project costs incurred subsequent to November 1, 2007. Funding is from the Recreation Assistance
Program (RAP) District 7 Funds. District 7 (AH)
7. Staff recommends
motion to receive and file: First
Amendment to Agreement (R2007-0996) with Redemptive Life Fellowship, Inc. for
black history tours. SUMMARY: This
fully executed First Amendment to Agreement in an amount not-to-exceed $9,100
expands the project time frame from April 1, 2007, through July 30, 2007, to
March 20, 2007 through February 28, 2008, and extends the term of the Agreement
from October 30, 2007, to February 28, 2008 in order to allow additional time
to accommodate dates of payments. The
Amendment is in accordance with Resolution R2005-1738 authorizing the
delegation of authority for amending RAP agreements to the County Administrator
or his designee. All other terms of the
Agreement, including the funding amount of $9,100, remain the same. Funding for the project is from the
Recreation Assistance Program (RAP) District 7 Funds. District 7 (AH)
8. Staff recommends
motion to receive and file: First Amendment to Agreement (R2007-1000)
with the City of Pahokee for funding of 4th of July fireworks. SUMMARY: This fully executed First
Amendment to Agreement in an amount not-to-exceed $5,000 extends the
project completion date from August 1, 2007, to August 31, 2007, and the term
of the Agreement from November 1, 2007, to December 30, 2007, in order to allow
additional time to accommodate dates of payment and completion of the
reimbursement process. The Amendment is
in accordance with Resolution R2005-1738 authorizing the delegation of
authority for amending RAP agreements to the County Administrator or his
designee. All other terms of the
Agreement, including the Agreement amount, remain the same. Funding for the project is from the
Recreation Assistance Program (RAP) District 6 Funds. District 6 (AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
9. Staff recommends
motion to receive and file: First Amendment to Agreement (R2007-1734)
with South Florida Science Museum, Inc. for the 2007 Summer Camp Program. SUMMARY:
This fully executed First Amendment to Agreement in an amount
not-to-exceed $10,000 expands the project time frame from June 4, 2007 through
August 21, 2007, to May 1, 2007 through April 1, 2008, and extends the term of
the Agreement from November 21, 2007, to April 1, 2008 in order to allow
additional time to accommodate dates of payments and complete the reimbursement
process. The Amendment is in accordance with Resolution R2005-1738
authorizing the delegation of authority for amending RAP agreements to the
County Administrator or his designee.
All other terms of the Agreement, including the funding amount of
$10,000, remain the same. Funding for
the project is from the Recreation Assistance Program (RAP) District 2
Funds. District 2 (AH)
10. Staff recommends
motion to receive and file: original executed Request for Funding Form
for School Board Recreation Assistance Program (RAP) project for Atlantic
Community High School in an amount not-to-exceed $5,000 for the Girls
Basketball Program. SUMMARY: This fully executed Request for Funding Form
is for a School Board RAP allocation made in accordance with the Interlocal
Agreement for the funding of RAP Projects (R2003‑1747), as amended.
Funding is from the Recreation Assistance Program (RAP) District 7 Funds. District 7 (AH)
11. Staff recommends
motion to receive and file: Palm
Beach County Florida Boating Improvement Program Project Agreement with
the Town of Jupiter in an amount not‑to‑exceed $250,000 for funding
of the Sawfish Bay Park project. SUMMARY: This fully executed Agreement was
executed by Dennis L. Eshleman, as authorized signatory for PBC-FBIP Agreements
meeting criteria as delineated in R99-77, which established guidelines for the
Palm Beach County - Florida Boating Improvement Program (PBC-FBIP). The Agreement is for an eligible boating-related
project which includes construction of restrooms, a dock/seawall, a canoe/kayak
launch area, and 28 parking/access spaces.
Pre-Agreement costs incurred subsequent to November 1, 2006, are
eligible for reimbursement. The funding
for this project was approved during the FY 2007 budget process. District 1 (AH)
12. Staff recommends
motion to receive and file: original
executed Request for Funding Form for School Board Recreation Assistance
Program (RAP) project for Alexander W. Dreyfoos, Jr. School of the Arts in an
amount not-to-exceed $20,000 for funding of the Artist-in-Residence and Arts
Primer programs. SUMMARY: This fully executed Request for Funding Form
is for School Board RAP allocations made in accordance with the Interlocal
Agreement for the funding of RAP Projects (R2003‑1747), as amended.
Funding is from the Recreation Assistance Program (RAP) District 2 Funds. District 7 (AH)
13. Staff recommends
motion to receive and file: original executed Request for Funding Form
for School Board Recreation Assistance Program (RAP) project for Poinciana
Elementary School in an amount not-to-exceed $1,500 for the purchase of the
American Sign Language program. SUMMARY: This fully executed Request for Funding Form
is for School Board RAP allocations made in accordance with the Interlocal
Agreement for the funding of RAP Projects (R2003‑1747), as amended.
Funding is from the Recreation Assistance Program (RAP) District 7 Funds. District 7 (AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
14. Staff recommends
motion to receive and file: original
executed Request for Funding Form for School Board Recreation Assistance
Program (RAP) project for Gold Coast School of Choice in an amount
not-to-exceed $10,000 for funding of the Intergenerational Bonding Program and
Soup Kitchen. SUMMARY: This
fully executed Request for Funding Form is for School Board RAP allocations made
in accordance with the Interlocal Agreement for the funding of RAP Projects
(R2003‑1747), as amended. Funding is from the Recreation Assistance
Program (RAP) District 2 Funds. District
2 (AH)
15. Staff recommends
motion to:
A)
ratify the Chairperson’s signature on a Florida Department of State – Division
of Historical Resources Small
Matching Historic Preservation Grant-in-Aid Grant Application
requesting $50,000 for renovation of the DuBois Pioneer Home in DuBois Park;
B) authorize the County
Administrator or his designee to execute the funding agreement, as well as task
assignments, certifications, standard forms, or amendments to the agreement
that do not change the scope of work or terms and conditions of the agreement,
if the grant is approved; and
C) authorize the Director of
the Parks and Recreation Department to serve as Liaison Agent with the Florida
Department of State for this project.
SUMMARY: This Grant Application
requests $50,000 for Phase I restoration of the DuBois Pioneer Home. The house
will be renovated in three (3) phases.
Phase I will concentrate
on restoring the house’s exterior and structural integrity. Improvements will include repair or
replacement of the roof, wood shake siding, doors, porch and breezeway
areas. The estimated cost of Phase I is
currently $492,111. The remaining phases
will include restoring the interior, upgrading electrical, plumbing, and
mechanical systems, and the addition of ADA accessible ramps to provide access
to the site for educational and/or historic touring purposes. District
1 (AH)
16. Staff recommends
motion to approve: Budget Transfer of $154,529 in Park
Improvement Fund from the Florida Boating Improvement Program reserve to Lake
Ida Park boat ramp improvements. SUMMARY: This Budget Transfer will provide the
funding necessary to renovate the two (2) existing boat ramps on the west side
of Lake Ida Park. Funding is from the
Park Improvement Fund Florida Boating Improvement Program reserve. District 4 (AH)
17. Staff recommends
motion to approve: Agreement
with Palm Beach County MTA, Inc. for the period March 11, 2008, through July
30, 2008, in an amount not-to-exceed $5,000 for funding of the 2007 Music
Teachers Association’s annual conference. SUMMARY: This funding is to help offset costs for
the Florida Music Teachers Association’s annual conference held in Boca Raton
on October 18-21, 2007. The conference
was hosted by Palm Beach County MTA (Music Teachers Association), Inc. and was
attended by approximately two hundred (200) music teachers and interested
parties from throughout the State. The Agreement allows for the reimbursement
of eligible pre-Agreement expenses incurred subsequent to September 9, 2007.
Funding is from the Recreation Assistance Program (RAP) District 4 ($2,500) and
District 7 ($2,500) Funds. District 4
(AH)
MARCH 11, 2008
3. CONSENT
AGENDA APPROVAL
M. PARKS
& RECREATION (Cont’d)
18. Staff recommends
motion to receive and file: executed Independent Contractor Agreements
received during the month of January:
A) Rosa Lowe, Introduction to Drama, West Jupiter Recreation Center;
B) John Bishop, Wheelchair Rugby Referee, Therapeutic Recreation Complex;
C) Kerin Banfield, Wheelchair Rugby Referee, Therapeutic Recreation
Complex;
D) Bernard Crawford, Wheelchair
Rugby Referee, Therapeutic Recreation Complex;
E) Rupert Smith, Wheelchair Rugby
Referee, Therapeutic Recreation Complex;
F) Jill Porter, Senior Water
Aerobics Instructor, Therapeutic Recreation Complex;
G) Clare Buckland, Yoga Instructor, Therapeutic Recreation Complex;
H) Susan Allshouse, Tennis
Instructor, West Boynton Park and Recreation Center;
I) Caroline Andre, Cheerleading
Coach, Westgate Park and Recreation Center;
J) Aaron Banfield, Wheelchair Rugby
Official, Therapeutic Recreation Complex;
K) Cynthia Davis, Art Instructor,
Therapeutic Recreation Complex;
L) Gordon Andrews, USA Head Swim
Coach, Lake Lytal Aquatic Center;
M) Arthur Gibson, Basketball
Referee, Westgate Park and Recreation Center; and
N) Carrengton Johnson, Basketball
Referee, Westgate Park and Recreation Center.
SUMMARY: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a receive and file agenda
item. The Independent Contractor
Agreements have been fully executed on behalf of the Board of County
Commissioners (Board) by the County Administrator/Director/Assistant Director
of the Parks and Recreation Department in accordance with Resolution 94-422,
amended by Resolutions 02-2103 and 07-0409, and are now being submitted to the
Board to receive and file. Countywide (AH)