APPENDIX
Palm Beach County
COUNTYWIDE POLICIES AND PROCEDURES MANUAL
CROSS-REFERENCE BY DEPARTMENT |
| ADMINISTRATION |
| Architectural and Engineering Consultant Multipliers |
CW-F-066 |
| Board Appointments |
CW-O-023 |
| Boards, Commissions and Task Forces - Expense Payments |
CW-O-038 |
| County Organization Chart |
CW-O-003 Rescinded (10/16/95) |
| Disaster Preparation and Recovery - Emergency Alerting and Protection of Public Property |
CW-L-001 |
| Economic Review of Ordinances |
CW-O-057 |
| Funding for Community Consensus-Building Events |
CW-F-006 |
| Incentive Leave |
CW-P-058 |
| Information Technology Governance Policies |
CW-O-079 Governance Policy |
| Internal Audit Follow-up for Responses and Corrective Action |
CW-L-029 |
| Inspector General Ordinance (2009-049) IG Fee Exemptions and Applicability |
CW-F-081 |
| Items for Commission Action |
CW-O-014 |
| Long Distance Telephone Usage and Billing |
CW-O-013(Rescinded 1/15/99)
See PPM# CW-O-066 |
| One-Day Travel |
CW-F-010 Rescinded 12/15/91
See PPM# CW-F-009 |
| Policies and Procedures Manuals |
CW-O-002 (Rescinded 10/16/95) See CW-O-001 |
| Policies and Procedures Memoranda (PPMs) |
CW-O-001 |
| Prohibition on Use or Possession of Alcohol Beverages and Illegal Drugs on County Property and in County Facilities |
CW-P-026 |
| Selection of Professional Engineers, Architects, Landscape Architects, Land Surveyors and Mappers |
CW-O-048 Attachments |
| Travel |
CW-F-009 Attachments A B C D E |
| Twenty-Four Hour Vehicle Assignments |
CW-O-021 |
| CLERK TO THE BOARD OF COUNTY COMMISSIONERS |
| Document Control |
CW-O-029 |
| COUNTY ATTORNEY |
| Industrial Development/Private Activity Bonds |
CW-F-065 |
| Legal Review of Commission Items |
CW-O-016 |
| Outside Counsel Conflicts of Interest |
CW-O-052 |
| Reimbursement of Attorney's Fees and Costs In Defending Ethics Complaints |
CW-F-057 |
| The Use, Retention, and Destruction of Electronic Mail (E-Mail) |
CW-R-006 |
| Eminent Domain Settlements and Payment of Litigation Expenses for Right-of-Way Acquisitions |
CW-F-068 |
| HUMAN RESOURCES |
| Affirmative Action Plan (AAP) |
CW-P-028 |
| Alternative Work Schedules |
CW-P-042 |
| Americans With Disabilities Act (ADA) of 1990 |
CW-P-051 |
| Applicant Interviews |
CW-P-014(Rescinded 7/1/98)
See PPM# CW-P-004 |
| Assessor/Interviewer Travel Reimbursement |
CW-P-024 Rescinded 8/1/05 |
| Auto Allowance |
CW-F-008 |
| Classification Review Committee |
CW-P-044 |
| Compensatory Time (Rescinded) See Merit Rule 6.05. |
CW-P-049 |
| Controlled Substances Use and Testing Policy |
CW-P-060 |
| County Suggestion Awards Program |
CW-P-015 Rescinded 1/23/91 |
| Deferred Compensation - Financial Hardship Review Committee |
CW-P-033 |
| Deferred Retirement Option Program (DROP) |
CW-P-065 |
| Discrimination, Harassment and Retaliation in the Workplace |
CW-P-029 |
| Emergency Compensation Policy |
CW-P-076 |
| Emergency Service Agreement |
CW-P-005 Rescinded 2/9/98 |
| Employee Donations of Vacation Leave To Other County Employees |
CW-P-059 |
| Employee Retirement |
CW-P-010 Rescinded 11/24/97 |
| Employee Tuition Refund Program |
CW-P-008 Attachment |
| Employees Unable to Perform Assigned Duties Due to Illness/ Injury/Disability |
CW-P-054 |
| Employment Categories Other Than Regular Employment |
CW-P-007
Attachment A |
| Employment of Qualified Persons with Disabilities and the Accommodation Process |
CW-P-017 |
| Employment References |
CW-P-006 Rescinded 7/1/98
See PPM# CW-P-004 |
| Health Insurance Portability and Accountability Act (HIPAA) of 1996, as amended by the Hitech Act of the American Recovery and Reinvestment Act of 2009 |
CW-P-072 |
| Hiring Process |
CW-P-004 |
| Job Applicant Travel Expense Reimbursement (Executive, Administrative and Professional Positions) |
CW-F-011 |
| Labor Relations Negotiating Team |
CW-P-011 |
| Layoff Procedures |
CW-P-047 |
| Local Annuity Contribution Rate for Members Who Opt out of the Senior Management Service Class |
CW-P-074 |
| Management Assessment and Training Program |
CW-P-038 Rescinded 9/25/97 |
| Management by Objectives |
CW-O-017 Rescinded 9/25/97 |
| Minimum Hiring Age |
CW-P-013 Rescinded 7/1/98
See PPM# CW-P-004 |
| Moving Expense Reimbursement |
CW-F-012 |
New Employee Requisitions
See Hiring Process |
CW-P-004 |
| One-Day Travel |
CW-F-010 Rescinded 12/15/91
See PPM# CW-F-009 |
| Payroll Deductions |
CW-P-061 |
| Personnel Action Forms |
CW-P-003 |
| Personnel Appeals Board |
CW-P-055 |
| Personnel Records |
CW-P-009 |
| Political Activities of County Employees |
CW-P-012 |
| Quality in Action |
CW-P-025 Rescinded 2/25/98 |
| Reasonable Accommodation of Religious Practices |
CW-P-027 |
| Requests for Initial Salary Above Minimum Levels |
CW-P-040 |
| Return to Work After Non-Work Related Medical Absence |
CW-P-052 |
| Service Awards Program |
CW-P-018 |
| Severance Payments, Release of |
CW-P-066 |
| Sexual Harassment |
CW-P-016 Rescinded 8/11/97
See PPM# CW-P-029 |
| Special Salary Adjustments |
CW-P-035 |
| Submission of Interview Questions to Personnel Prior to Department Receipt of Referral Lists(s) |
CW-P-041 Rescinded 7/1/98
See PPM# CW-P-004 |
| Supervisory Orientation |
CW-P-030 |
| Supplemental Pay for Military Reservists Called to Active Duty |
CW-P-062 |
| Time and Attendance Records |
CW-P-048 - Instructions - Worksheet |
| Time and Attendance Records for Exempt Employees |
CW-P-056 Rescinded 9/2/98 |
| Unemployment Compensation |
CW-P-020 |
| ENGINEERING AND PUBLIC WORKS |
| Main Courthouse Floor Loading |
CW-O-015 Rescinded 5/1/04 |
| Special District Roads |
CW-O-028 |
| State Plane Coordinate Requirements for Surveys for Palm Beach County |
CW-O-058 |
| ENVIRONMENTAL RESOURCES MANAGEMENT |
| Pollutant Storage Tank Systems |
CW-O-045 |
| Eminent Domain Settlements and Payment of Litigation Expenses for Conservation Land Acquisitions |
CW-F-070 |
| FACILITIES DEVELOPMENT AND OPERATIONS |
| Access Card Management at County Facilities with Integrated Electronic Security Systems |
CW-L-041 |
| Animals/Pets in County Owned Buildings |
CW-O-075 |
| Bond Waiver Program |
CW-F-016 |
| County-supplied Wireless Communications |
CW-O-020 |
| Criminal History Record Checks |
CW-L-044
Attachment A
Attachment B
Attachment C |
| Emergency Utilization of 800 MHZ Emergency Management Talk-Groups |
CW-L-002 |
| Energy Management Program |
CW-L-014 |
| Encroachments on County Owned Real Estate (Non Right-of-Way) |
CW-L-022 |
| Evaluating, Recovering and Recording Errors/Omissions by a Design Professional |
CW-F-067 |
| Facility Naming |
CW-O-044(A) |
| Fire Alarm Reporting Procedures |
CW-R-004 Rescinded 10/16/98 |
| Fire Sprinkler Service Procedure |
CW-O-034 |
| Fixed Asset Capitalization Levels |
CW-F-014 |
| Fixed Asset Depreciation |
CW-F-021 Rescinded 7/1/98
See PPM# CW-F-014 |
| Fixed Asset Management - Real Property Assets |
CW-O-037 |
| Fleet Management |
CW-O-035 |
| Honoring Individuals or Groups in County Facilities |
CW-O-044(B) |
| Master Space Surveys & Strategic Facility Plans |
CW-L-015 |
| Master Space Survey |
CW-L-018 Rescinded 10/16/98
See PPM # CW-L-015 |
| Off-Hours Access to Courthouses and Administrative Complexes |
CW-L-007 |
| Palm Beach County Public Building Food Service Concession |
CW-O-032 |
| Use of County Owned Properties for Non-County Activities |
CW-O-024 |
| Prohibition of Weapons at the Palm Beach County Governmental Center |
CW-L-042 |
| P.U.D. - Planned Unit Development Civic Site Processing |
CW-L-016 |
| Real Property Acquisition/ Disposition/ Exchange/ Lease/ Request for Proposals Process (Non Right-of-Way) (Revision in Process) |
CW-L-025 |
| Real Property Acquisition (Non Right-of-Way) |
CW-L-013 |
| Real Property Dispositions (Non Right-of-Way) |
CW-L-012 |
| Real Property Donations/Charitable Lease to Not-for-Profit Palm Beach County Organizations (Revision in Process) |
CW-L-020 |
| Real Property Exchanges (Non Right-of-Way) |
CW-L-026 |
| Real Property In-Leases (Non Right-of-Way) |
CW-L-023 |
| Real Property Out-Leases (Non Right-of-Way) (Revision in Process) |
CW-L-024 |
| Requests for Radios, Pagers, Fire/Security Systems, Audio/Visual Systems, & Closed Circuit and Satellite Television Systems (New Forms to be issued at a later date) |
CW-L-030 |
| Requests for Facilities-Related Services |
CW-O-040 |
| Requests for Work -- Facility Improvements |
CW-L-017 Rescinded 9/10/10 |
| Requirements for the Purchase, Sale and Lease of Real Property |
CW-L-041 Attachment |
| Security Programs |
CW-L-033 |
| Security Screening Program at the Palm Beach County Governmental Center |
CW-L-043 |
| Space Allocation Standards |
CW-L-019 |
| Sub-Pool Vehicle Assignments - Rescinded |
CW-O-019 |
| Telecommunications Service Charge Review & Analysis (Local Service & Long-Distance, Suncom & Commercial) |
CW-O-066 |
| Vehicular Access to Governmental Center Courtyard |
CW-O-030 Rescinded 9/25/97 |
| INFORMATION SYSTEMS SERVICES |
| Computer Hardware, Software and Maintenance Service Procurement (In Process) |
CW-L-036
See PPM # CW-O-047 |
| Enterprise Geographic Information System Maintenance and Management |
CW-R-009 |
| Geographic Information Maintenance, Management and Dissemination |
CW-R-007 Rescinded 11/18/03 |
| Information Resource Security Standards and Guidelines |
CW-O-059 (Manual) |
| Internet Use Policy |
CW-R-008 |
| Micro Computer Guidelines for the Agencies Under the BCC |
CW-L-028 (Rescinded 10/1/98) |
| Privacy of Oral, Wire, and Wireless Communications |
CW-O-081 |
| Public Access to the Palm Beach County Enterprise Network |
CW-O-061 |
| Request for Data Processing/Word Processing Equipment & Services |
CW-L-006 Rescinded 10/1/98 |
| Standards for Address Records in Electronic Databases |
CW-O-047 Attachments |
| Standards for Departmental Intranet Web-Based Application, Design, Deployment and Maintenance |
CW-O-078 |
| Standards for Web Page Design, Deployment and Maintenance |
CW-O-073 |
| Server Standards (in process) |
CW-O-063 |
| FINANCIAL MANAGEMENT AND BUDGET |
| Accounting Policies for Interfund, Intrafund and External Transactions |
CW-F-043 |
| Annual Budget Preparation Procedures |
CW-F-004 Rescinded 4/1/98 |
| Budget Transfers and Amendments |
CW-F-013 |
| Budgeted Reserves Reporting |
CW-F-042 |
| Capital Project Fund Management for Impact Fee Funding of Capital Projects |
CW-F-032 |
| Capital Projects Management Oversight |
CW-F-054 |
| Cash Control of Impact Fees |
CW-F-029 |
| Collection of Impact Fees |
CW-F-025 |
| Computer Security for the County’s Automated Financial and Personnel/ Payroll Systems |
CW-F-020 |
| Construction (Work)-in-Progress (CWIP) -Accounting Policies |
CW-F-062 |
| Contract Administration Procedures |
CW-O-018 |
| Change Order and Consultant Services Authorization Authority for Construction, Engineering and Architectural Contracts |
CW-F-050
Attachment A
Attachment B |
| Contract Development and Contract Responsibility |
CW-F-049 |
| Cost Justification Using the Information Economics Model (In Process) |
CW-F-060 |
| Custody and Disposal of Surplus Assets |
CW-O-027 |
| Debt Management Policy |
CW-F-074 |
| Debt Service Administration: Delineation of Responsibilities between OFMB and the Clerk's Finance Department (Finance) |
CW-F-058 |
| Disaster Preparation and Recovery -- Documentation of Disaster -Related Expenditures |
CW-F-061 |
| Disposal of Scrap Metal |
CW-O-039 |
| Donations Policy |
CW-F-037 |
| Donation of County-Owned Surplus Tangible Personal Property to Governmental Entities |
CW-O-067 |
| Duties and Responsibilities of the Impact Fee Coordinator |
CW-F-033 Rescinded 2/7/02 |
| Electronic Records -- Management & Public Access |
CW-R-005 |
| Electronic Signatures-- Electronic Transactions |
CW-R-010 |
| Establishment and Reporting of Trust Funds |
CW-F-053 |
| Evaluating, Recovering and Recording Errors/Omissions by a Design Professional |
CW-F-067 |
| Fees Associated with Public Records Requests |
CW-F-002 |
| Fees - Duplication of Records |
CW-F-002 |
| Fixed Asset Capitalization Levels, Valuation Methods And Depreciable Lives |
CW-F-014 |
| Fixed Asset Depreciation |
CW-F-021 Rescinded 7/1/98
See CW-F-014 |
| Fixed Asset Management - Real Property Assets |
CW-O-037 |
| Grant Administration |
CW-F-003 |
| Grant Application and Reporting for Non-Routine County Funded Grants |
CW-F-063 |
| Impact Fee Collection By Municipalities |
CW-F-023 Rescinded 2/7/02
See PPM # CW-F-025 |
| Impact Fee Compliance Review |
CW-F-031 |
| Impact Fee Escrow Agreements |
CW-F-069
Attachment |
| Impact Fee Recording |
CW-F-027 Rescinded 1/16/04
See PPM # CW-F-023 |
| Interdepartmental Billings |
CW-F-044 |
| Inventory of Parts and Suppliers |
CW-F-059 |
| IRS Form 1099-S Requirements (Real Estate Transactions) |
CW-F-073 |
| Lease, Lease-Purchase and Installment Purchase Contracts for Tangible Personable Property |
CW-O-010 |
| Microfilming Quality Control |
CW-R-002 |
| Modifications to the County's Automated Financial System |
CW-F-071 |
| Municipal Re-computation and Refund of Impact Fees |
CW-F-024 Rescinded 2/7/02
See PPM # CW-F-026 |
| Notary Public Commission |
CW-O-009 |
| OFMB Review of Formal Contracts and Requests For Proposals |
CW-O-065 |
| Petty Cash, Change Funds & Imprest Checking Accounts |
CW-F-041 |
| Physical Identification and Management of County-Owned Fixed Assets |
CW-O-026 |
| Physical Identification of County Owned Fixed Assets |
CW-L-011 Rescinded 1/12/01 |
| Policy for Accepting Letters of Credit |
CW-F-055 |
| Procedure Regarding Front-End Loading and Unbalanced Bids for Construction Contracts |
CW-O-042 |
| Procedure and Policy Regarding Acceptance of Escrow Agreements |
CW-F-040 |
| Procedure and Policy Regarding Acceptance of Performance Bonds and Payment Bonds |
CW-F-056 |
| Procedure and Policy Regarding Delegated Authority For Execution of County Contracts/Agreements/Grants |
CW-O-051 |
| Procedure and Policy Regarding SBE Requirements Related to Construction and Professional Services Contracts |
CW-O-049 |
| Public Service Tax Compliance |
CW-F-035 |
| Recalculations and Adjustments of Impact Fees |
CW-F-026 |
| Receivables Collections and Write-Offs |
CW-F-048 |
| Reconciliation of Departmental Accounting Records To The County’s Financial System Records |
CW-F-017 |
| Records Management Program |
CW-R-001 |
| Refund of Impact Fees by the County Finance Department |
CW-F-028 Rescinded 1/16/01
See PPM # CW-F-026 |
| Requirements for Construction and Construction Related Contracts with Values of Less than $100,000.00 To Be Approved BY Department Heads Under The Authority of PBC Ordinance No. 96-17 |
CW-F-064 |
| Reporting Requirements for Impact Fee System |
CW-F-030 |
| Revenue Forecasting and Monitoring |
CW-F-046 |
| Revenue-Producing Contracts and Ordinances |
CW-F-047 |
| Review and Approval of Impact Fee Credits from Developments in Municipalities |
CW-F-034 |
| Sales Tax Collection and Reporting |
CW-F-018 |
| Stay of Records Destruction ("Records Hold") |
CW-R-003 |
| Surplus Asset Program |
CW-O-025 |
| Surplus Land Sales Proceeds Disposition Policy |
CW-F-038 |
| Tags, Registrations and Titles for County Vehicles |
CW-O-074 |
| The Negotiation of Non-Standard Contracts/Agreements |
CW-O-056 |
| Thrift Store Operations |
CW-O-068 |
| Vending Machines on County-Owned or Leased Property |
CW-F-039 |
| Warranty Claims |
CW-F-045 |
| OFFICE OF SMALL BUSINESS ASSISTANCE |
Small Business Enterprise Program
Policies and Procedures Manual |
CW-O-043
|
| PALM TRAN |
| Guidelines for Subsidization of Bus Transportation for Special Groups or Events |
CW-O-033 Rescinded 2/7/02 |
| PARKS & RECREATION |
| Tree Memorial Program |
CW-O-072 Rescinded 7/15/04 |
| PLANNING, ZONING & BUILDING |
| Land Development Regulation Amendment Process |
CW-L-038 |
| Municipal Boundary Changes |
CW-L-031 Rescinded 9//10/10 |
| PUBLIC AFFAIRS DEPARTMENT |
| Certificates of Appreciation |
CW-O-046 |
| Channel 20 Sponsorship Policy |
CW-O-053 |
| Channel 20 Program Selection Policy |
CW-O-054 |
| Channel 20 Programming Procedure |
CW-O-055 |
| Citizens' Service Center Policy and Procedures |
CW-O-012 |
| Countywide Ordinances: Applicability; and Notification to Municipalities |
CW-O-041 |
| General Policies and Guidelines for Channel 20 |
CW-O-050 |
| Hyperlinks from and to The Palm Beach County Web Site |
CW-R-011 |
| Inserts in County Bills |
CW-O-062 |
| Media Releases and Media Contact |
CW-O-011 |
| Printing and Publication of County Documents |
CW-L-005 |
| Sale of Merchandise Displaying County Logo |
CW-O-064 |
Standardization of County Stationery, Envelopes, Business Cards, Media
Release Forms and Memo Pads |
CW-L-009 |
| Standards for Web Page Design, Deployment and Maintenance |
CW-O-073 |
| Tree Memorial Program |
CW-O-072 |
| Use of County Logo |
CW-L-046 |
| Video Duplicating Fees for Channel 20 |
CW-F-022 (Rescinded 8/1/99) |
| PURCHASING |
| Emergency Use Credit Cards |
CW-L-045 |
| Direct Payments For Goods and Services |
CW-L-035 |
| Dues, Memberships and Subscriptions |
CW-F-007 |
| Postage for County Departments Located in The Governmental Center and the Judicial Center |
CW-L-003 |
| Price Agreement |
CW-O-036 Rescinded 9/25/97
See CW-L-008 |
| Procurement Protest Hearings |
CW-L-039 |
Purchasing Ordinance Exemptions
(Revision in process) |
CW-L-034 |
| Purchasing Policy and Procedures |
CW-L-008 |
| Purchasing Supplies from Small Stores |
CW-L-004 Rescinded 9/25/97 |
| QUALITY IMPROVEMENT OFFICE |
| Ordinance No. 86-19: Authorized Expenditures for Awards, Refreshments and Commendation Breakfasts, Luncheons or Dinners |
CW-F-019 |
| RISK MANAGEMENT |
| Automated External Defibrillators (AEDS) in County Owned / Operated Buildings |
CW-O-076 |
| Chain Saw Operation |
CW-O-071 |
| Collection of Claims for Damage to County Property |
CW-F-001 |
| Confined Space Entry Procedures |
CW-O-077 |
| Emergency Evacuation Procedures |
CW-O-022 |
| Employee Assistance Program |
CW-P-045 |
| Exposure Control Plan for the Prevention of Tuberculosis |
CW-P-069 |
| Fall Protection Policy |
CW-P-070 |
| Group Life and Health Insurance |
CW-P-023 |
| Hazardous Waste Management |
CW-O-006 |
| Indoor Air Quality (IAQ) Program |
CW-L-037 |
| Liability/Property Claim and Lawsuit Payments |
CW-P-064 |
| Lockout/Tagout Policy |
CW-O-070 |
| Medical Leave of Absence |
CW-P-053 |
| Medical Monitoring |
CW-P-001 |
| Mileage Reimbursement Policy |
CW-F-005 Rescinded 12/15/91 |
| Palm Beach County Asbestos Policy |
CW-L-010 |
| Property and Liability Claims Accident and Incident Reporting |
CW-O-007 |
| Respiratory Protection Program (RPP) |
CW-P-068 |
| Right-To-Know/Hazard Communication Policy |
CW-P-070 |
| Rules Relating to Payment of Group Insurance Premiums |
CW-P-022 |
| Safety Footwear Policy |
CW-P-037 |
| Safety Policy |
CW-O-005 |
| Smoking Policy |
CW-P-036 |
| Employee Injury/ Illness Reporting and Management |
CW-P-021 |
| Temporary Field Disposition Known or Unknown Hazardous Substances |
CW-O-008 Rescinded 10/1/02 |
| Trenching and Shoring Procedures |
CW-O-069 |
| Vehicle Safety Program |
CW-O-004 |
| Vehicle Safety “How’s My Driving?” |
CW-P-067 |
| Workers’ Compensation Claims Payment |
CW-P-063 |
| Workers Compensation Program |
CW-P-002 |
| TOURIST DEVELOPMENT COUNCIL |
| Policies and Procedures for Film Liaison Office |
CW-O-031 |
| WATER UTILITIES |
| Inserts in County Bills |
CW-O-062 |
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Government
