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To ensure proper payment is made and received, all vendors providing goods or services to Palm Beach County must be registered. Vendors are required to complete and submit a Vendor Registration Form, which is available on our web site, from our office, or via fax. The Vendor Registration Form requests basic information about the vendor’s business, including but not limited to payment and remittance addresses, telephone and fax numbers, and federal identification number. If you have any questions relating to the vendor registration process, please contact us at purchase@pbcgov.com or call (561) 616-6800 between the hours of 8:00 a.m. and 5:00 p.m., Eastern Standard Time.  In complying with the State of Florida’s records retention schedule, all vendor files that are “inactive” for a period of three (3) consecutive years will be purged. “Inactive” means that the vendor has not provided goods or services to Palm Beach County within a period of three (3) consecutive years.  Thus, to ensure that proper payment is made and received, an “inactive” vendor receiving an award is required to complete and submit a new Vendor Registration Form.

Vendor Registration Process:

• Print and Complete the Vendor Registration Form
• Submit your Vendor Registration Form by Fax or Mail to the number or address at the top of the Vendor Registration Form
• At this time we cannot accept Vendor Registration Forms or information via email or other electronic methods
• If you are interested in being certified as a Small Business Enterprise or a Minority-Owned Business, please visit www.pbcgov.com/osba

Changes to an existing Vendor Registration Form:

• You must notify the Purchasing Department of any change to the information provided on your original Vendor Registration Form, i.e., a change in your company name, a change in your payment or order processing address, and/or a change in your phone number(s).
• To notify us of a change to your existing vendor registration information, please submit a new Vendor Registration Form and check the box "Change of Information."
• Responses to solicitations received with a different address than that on file will not be considered an official change.

Revised: September 2011

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