January 30, 2015 – 12:30 P.M.

 

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

ADDITIONS, DELETIONS, & SUBSTITUTIONS

 

FEBRUARY 3, 2015

 

PAGE             ITEM

 

  7                    2C-5               ADD-ON:  Proclamation declaring February 11 – 17, 2015 as “2-1-1 Awareness Week” in Palm Beach County. (Sponsored by Commissioner Burdick)

 

  7                    2C-6               ADD-ON:  Certificates of Commendation to the following Parks & Recreation Employees who responded to the downed helicopter at John Prince Park:

Robert Izquierdo, Welder

Courtney Hanson, Clerical

Ashley Mattes, Clerical

Haley Morrin, Clerical

George LaCosta, District Operations Supervisor

Ron Ruehl, Skilled Trades Supervisor

Melissa Bigbie, Storekeeper

 

  8                    3B-3                WAITING FOR BACKUP:  Staff recommends motion to approve:  Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office. (Clerk)

 

24                    3I-4                 WAITING FOR BACKUP: Staff recommends motion to approve:  Amendment No. 003 to the Agreement (R2103-0384) with the Palm Beach County Housing Authority (PBCHA) under the Neighborhood Stabilization Program 3 (NSP3) and the Community Development Block Grant (CDBG) Program to increase funding by $389,115.33 and to extend certain activity completion dates. (DES)

 

29                    3K-8                WAITING FOR BACKUP: Staff recommends motion to approve: a Settlement/Service Agreement for Runyon-Prewitt Properties with LSREF2 Chalk Reo, LLC (Agreement).  (WUD)

 

35                    3U-2               WAITING FOR BACKUP:  Staff recommends motion to: A) approve a Software License and Professional Agreement with the Government of the U.S. Virgin Islands for a period of two years from October 1, 2014 to September 30, 2016, for the continued development and maintenance of a Business License Web Application which will generate revenues to Palm Beach County (the “County”) in the amount of $328,000 ($164,000 per year); and…(ISS)

 

37                    3AA-1             REVISED TITLE (2ND): Staff recommends motion to approve: one reappointment and one appointment as At-Large members to the Palm Tran Service Board (PTSB) for the following terms:…(Palm Tran)

 

Nominee                     Category, Seat Number         Term to Expire           Nominated By

Reappoint

Cathy Alice Koyanagi   Rep. with Extensive                 March 11, 2017           Mayor Vana

Paratransit Experience                                     Comm. Abrams

Seat 12                                                                        Comm. McKinlay

Comm. Taylor

Comm. Valeche

Comm. Burdick

 

Appoint

Andre Cadogan            Citizen at Large, Seat 11          June 2, 2017               Comm. Abrams

Comm. McKinlay

Comm. Taylor

Comm. Valeche

Comm. Burdick

 

 

39                    4A-3*              ADD-ON & WAITING FOR BACKUP: Staff recommends: 

 

A) Approval  of a term sheet which identifies the key provisions of an Interlocal Agreement (Agreement) with the City of West Palm Beach (City) to facilitate the development of a two-team spring training facility (Facility) for Washington Nationals and Houston Astros (collectively Teams); 

 

B) Authorization to commence negotiations of an Interlocal Agreement with the City of West Palm Beach; and

 

C) Authorization to commence negotiations of a Developer Agreement and Facility Use Agreement with the Teams.

 

Summary  On December 16, 2014, the Board directed Staff to commence negotiations with the City which will provide for the development of a two team spring training facility on City owned property at the SE corner of Haverhill Rd and 45th Street. This term sheet is the starting point for an Agreement with the primary purpose to; 1) provide property (the Stadium Property) for the development of the Two Team Major League Baseball Spring Training Facility (Facility) on a manner consistent with the City’s protection of its water supply, 2) provide the City with ownership of property downtown presently owned by the County critical to its redevelopment and economic development objectives, and 3) allow for the construction of a City Park at the Teams sole expense immediately adjacent to the Stadium Property. The two main components of the Agreement will; 1) exchange the 1.8 acres of the County owned land on Government Hill for 143 acres of City property, 2) provide the provisions by which the Teams (through its’ agreements with the County) will be solely responsible for the development of a City Park on Haverhill Rd. The City is considering this term sheet at their February 2, 2015 City Council Meeting. With favorable consideration of the term sheet by the City and County, Staff will commence negotiations on the three agreements which will all need to be considered for approval at the same time in the future.  Countywide/District 7 (JM) (Administration)

 

 

NOTE:  Items that were revised, added, deleted, or backup submitted and were not listed on the addition/deletion sheet distributed to the Board the prior day are noted with an asterisk (*).


 

 

ORDER OF BUSINESS

BOARD OF COUNTY COMMISSIONERS

BOARD MEETING

PALM BEACH COUNTY, FLORIDA

 

 

FEBRUARY 3, 2015

 

 

TUESDAY                                                                                                                COMMISSION

9:30 A.M.                                                                                                                   CHAMBERS

 

 

1.         CALL TO ORDER

 

A.        Roll Call

B.        Invocation

C.        Pledge of Allegiance

 

2.         AGENDA APPROVAL/SPECIAL PRESENTATIONS

 

A.        Additions, Deletions, Substitutions

B.        Adoption

            C.        Special Presentations (Page 7)

 

3.         CONSENT AGENDA (Pages 8 - 38)

 

4.         REGULAR AGENDA (Pages 39 - 44)

 

5.         BOARD APPOINTMENTS (Page 46)

 

6.         MATTERS BY THE PUBLIC – 2:00 P.M. (Page 47)

 

7.         STAFF COMMENTS (Page 48)

 

8.         COMMISSIONER COMMENTS (Page 49)

 

9.         ADJOURNMENT (Page 49)

 

 

 

 

* * * * * * * * * * *

 

FEBRUARY 3, 2015

 

TABLE OF CONTENTS

 

 

SPECIAL PRESENTATIONS - 9:30 A.M.

Page 7

            2C-1   Ethics Awareness Month

            2C-2   Palm Beach County CPR Day

            2C-3   Florida Road and Safe Teen Driving Awareness Week

            2C-4   Women’s History Month

 

 

CONSENT AGENDA

 

A.  ADMINISTRATION

Page 8

            3A-1    Health Council of Southeast Florida, Inc. reappointment

 

B. CLERK & COMPTROLLER

Page 8

            3B-1    Warrant list

            3B-2    Minutes

            3B-3    Contracts and claims settlements list

 

C. ENGINEERING & PUBLIC WORKS

Page 9

            3C-1   Railroad Reimbursement Agreement with CSX Transportation, Inc. and Florida Department of Transportation associated with reconstruction of West Camino Real railroad crossing

            3C-2   First Amendment to three structural engineering contracts to extend contracts for one year

            3C-3   First Amendment to the survey and mapping annual contract with Dennis J. Leavy & Associates, Inc. to extend contract for one year

            3C-4   Resolution to approve Highway Maintenance Memorandum of Agreement with Florida Department of Transportation for construction of State Road 710 (Dr. Martin Luther King, Jr. Boulevard)

Page 10

            3C-5   Contract with K-F Group, Inc. for professional services associated with the Royal Palm Boulevard (M-Canal south of Orange Boulevard) project

            3C-6   Interlocal Agreement with City of West Palm Beach regarding the M-Canal crossing for Seminole Pratt Whitney Road

            3C-7   Resolution conveying a County-owned parcel of land, off 10th Avenue North, east of Congress Avenue to the Village of Palm Springs

 

D. COUNTY ATTORNEY  -  None

 

E. COMMUNITY SERVICES

Page 10

            3E-1    Ratify Mayor’s signature on the Phase 32 Emergency Food and Shelter Program Application to United Way of Palm Beach County

Page 11

            3E-2    Notice of Award No. H89HA00034-21-02 from the U.S. Department of Health & Human Services associated with the Ryan White Program

            3E-3    Amendments to three Ryan White Part A HIV Health Support Services contracts

Page 12

            3E-4    Standard Contract with Southeast Florida Behavioral Health Network, Inc. for mental health and substance abuse co-occurring services

            3E-5    Federally-Funded Subgrant Agreement No. 15SB-0D-10-60-01-021 with Florida Department of Economic Opportunity to provide self sufficiency services for low income individuals and families

Page 13

            3E-6    Recommended grant awards for Ryan White Part A and Minority AIDS Initiative


FEBRUARY 3, 2015

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

F. AIRPORTS

Page 14

            3F-1    Terminal Space Lease Agreement with PrimeFlight Aviation Services, Inc.

            3F-2    Easement Agreement with Comcast Cable Communications Management, LLC for cable and communication facilities to service hangar facilities leased by Galaxy Aviation of Lantana, Inc.

            3F-3    Amendment No. 3 with AECOM Technical Services, Inc. for continued professional planning and design services relating to the Airports Capital Improvement Program

            3F-4    Notice of General Consulting Services desired by the Department of Airports

Page 15

            3F-5    Joint Participation Agreement with Florida Department of Transportation for miscellaneous taxiway rehabilitation at PBIA

            3F-6    Joint Participation Agreement with Florida Department of Transportation for security improvements at PBIA

            3F-7    Joint Participation Agreement with Florida Department of Transportation for Fuel Farm improvements at Glades Airport (Pahokee)

Page 16

            3F-8    Amendment No. 6 with CH2M Hill, Inc. for continued professional planning and design services relating to the Airports Capital Improvement Program

 

G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET  -  None

 

H. FACILITIES DEVELOPMENT & OPERATIONS

Page 16

            3H-1   Amendment No. 2 to the annual demolition contract with The BG Group, LLC

Page 17

            3H-2   Amendment No. 5 with The Weitz Company, LLC associated with the PBSO Vehicle Readiness/Protection project

            3H-3   Amendment No. 6 with The Weitz Company, LLC associated with the West Detention Center shower improvements project

Page 18

            3H-4   Annual contracts for general building minor construction services

Page 19

            3H-5   Interlocal Agreement with the Town of Lantana for provision of radio maintenance services

            3H-6   Partial Release of Easement in favor of Dolphin Stations, LLC

            3H-7   Deleted

3H-8   Easement in favor of FPL for underground electrical service and above ground transformer to serve the Library Annex Facility

Page 20

            3H-9   Deed from the School Board of Palm Beach County conveying 1.58 acres of improved property located in Belle Glade

           

I. ECONOMIC SUSTAINABILITY

Page 21

            3I-1     Receive various amendments, agreements, etc. for programs under the Department of Economic Sustainability

Page 22

            3I-2     Agreements with the U.S. Department of Housing and Urban Development relating to the Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant programs

Page 23

            3I-3     Comprehensive Economic Development Strategy Committee appointment/reappointments

Page 24

            3I-4     Amendment No. 003 with the Palm Beach County Housing Authority extending certain activity completion dates associated with South Bay Villas


FEBRUARY 3, 2015

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

J. PLANNING, ZONING & BUILDING

Page 24

            3J-1    Land Development Regulation Advisory Board reappointment

Page 25

            3J-2    Resolution granting a County tax exemption for a historic property located within the City of Delray Beach

            3J-3    Resolution granting a County tax exemption for a historic property located within the Town of Palm Beach

 

K. WATER UTILITIES

Page 26

            3K-1    Memorandum of Understanding with Florida Department of Health associated with the Cities Readiness Initiative program

            3K-2    Contract with B&B Underground Contractors, Inc. for two water main and water services replacement projects in the Glades

            3K-3    Contract with TLC Diversified, Inc. to construct the Conversion of Dry Can Lift Stations project

Page 27

            3K-4    Contract with All Webbs Enterprises, Inc. for Water Treatment Plants 3 and 9 Well replacement and rehabilitation project

            3K-5    Amendment No. 3 to the Finance Assistance Award contract with the U.S. Department of Commerce, Economic Development Administration associated with Glades Utility Authority projects

            3K-6    Consultant Services Authorizations No. 4 & 5 with Keshavarz & Associates relating to two water main and water services replacement projects in the Glades

Page 28

            3K-7    Contract/Change Order No. 1 with Hinterland Group, Inc. relating to the Belle Glade Sewer Infiltration and Inflow improvement project

Page 29

            3K-8    Settlement/Service Agreement with LSREF2 Chalk Reo, LLC for Runyon-Prewitt properties

           

L. ENVIRONMENTAL RESOURCES MANAGEMENT

Page 29

            3L-1    Agreement and License to Trim Vegetation with the Seaview at Juno Beach Property Owner’s Association regarding trimming of native vegetation

Page 30

            3L-2    Resolution welcoming the publication of the Recommendations of State, Local, and Tribal Leaders Task Force on Climate Preparedness and Resilience

            3L-3    Contract No. 14241 with Florida Fish and Wildlife Conservation Commission associated with the Highland Beach Mangrove Shoreline project

            3L-4    Work Supplement No. 1825-02B with Eastman Aggregate Enterprises, LLC associated with the Jupiter/Carlin Shore Protection project

 

M. PARKS & RECREATION

Page 31

            3M-1   Budget Transfer to Lake Worth West Playground project

            3M-2   Receive and file three Sound and Light Production Contractor Agreements

Page 32

            3M-3   Receive and file two Entertainment Contractor Agreements

            3M-4   Receive and file one First Amendment and two Independent Contractor Agreements

Page 33

            3M-5   Non-standard Amphitheater Rental Agreement with JM Family Enterprises, Inc. for a company picnic event at Sunset Cove Amphitheater

            3M-6   Receive and file four Amphitheater Rental Agreements

Page 34

            3M-7   First Addendum to Authorized Provider Agreement with the American National Red Cross associated with providing swimming lessons to underserved populations

           


FEBRUARY 3, 2015

 

TABLE OF CONTENTS

 

 

CONSENT AGENDA CONTINUED

 

N. LIBRARY  -  None

 

P. COOPERATIVE EXTENSION SERVICE  -  None

 

Q. CRIMINAL JUSTICE COMMISSION  -  None

 

R. HUMAN RESOURCES  -  None

 

S. FIRE RESCUE

Page 34

            3S-1    Receive and file one Interlocal Agreement with the City of Palm Beach Gardens for swimming lessons

            3S-2    Receive and file one Business Associate Agreement with oPEN Incorporated, associated with electronic patient care reporting

           

T. HEALTH DEPARTMENT  -  None

 

U. INFORMATION SYSTEMS SERVICES

Page 35

            3U-1   Second Amendment with Loxahatchee River Environmental Control District for Network and GIS Hosting services

            3U-2   Software License and Professional Agreement with the Government of the U.S. Virgin Islands for continued development and maintenance of a Business License Web Application

            3U-3   AT&T Pricing Schedules relating to the Unified Communications/VoIP project

Page 36

            3U-4   Increase relating to the 4th Maintenance Services Schedules with AT&T pertaining to the Meridian telephone systems

 

V. METROPOLITAN PLANNING ORGANIZATION  -  None

 

W. PUBLIC AFFAIRS  -  None

 

X. PUBLIC SAFETY

Page 36

            3X-1    Amendment No. 2 with Byron V. Reid for on-call veterinary services

 

Y. PURCHASING  -  None

 

Z. RISK MANAGEMENT

Page 36

            3Z-1    Contract with Cardiology Partners, P.L., LLC for stress testing services for newly hired Fire Rescue personnel

 

AA. PALM TRAN

Page 37

            3AA-1 Palm Tran Service Board reappointment/appointment

 

BB. YOUTH SERVICES  - None

 

CC. INTERNAL AUDITOR

Page 37

            3CC-1            Internal Audit Committee reappointment

            3CC-2            Receive and file Audit report and Audit recommendation status report

 

            DD. SUPERVISOR OF ELECTIONS

Page 38

            3DD-1            Precinct boundary changes

           

FEBRUARY 3, 2015

 

TABLE OF CONTENTS

 

 

REGULAR AGENDA

 

ADMINISTRATION

Page 39

            4A-1    Sale of 1.34 acre parcel of land to the Town of Loxahatchee Groves

            4A-2    Resolution expressing objection to the postponement of the construction funding for State Road 7 from 60th Street to Northlake Boulevard

 

            ENVIRONMENTAL RESOURCES MANAGEMENT

Page 40

            4B-1    Palm Beach County Petroleum Contamination Cleanup Criteria Ordinance

            4B-2    Palm Beach County Pollutant Storage Tank System Compliance Ordinance

 

            FIRE RESCUE

Page 41

            4C-1   Emergency Services Agreement for Mutual Assistance, Automatic Aid, and Dispatch Services with the City of Delray Beach

 

            PUBLIC SAFETY

Page 41

            4D-1   Memorandum of Agreement with the U.S. Coast Guard Research and Development Center to utilize the County’s Next Generation 911 technology

Page 42

            4D-2   Budget Transfer/Amendment relating to the Drug Court programs

 

            FACILITIES DEVELOPMENT & OPERATIONS

Page 43

            4E-1    Deposit Receipt and Contract for Sale and Purchase with Village Professional Park, LLC for approximately 9.92 acres of vacant land (west of State Road 7 and north of Forest Hill Blvd)

Page 44

            4E-2    Palm Beach County Public Safety Radio P25 Migration Path Recommendation Report

 

BOARD APPOINTMENTS  (Page 46)

 

MATTERS BY THE PUBLIC – 2:00 P.M. (Page 47)

 

STAFF COMMENTS  (Page 48)

 

COMMISSIONER COMMENTS (Page 49)

 

ADJOURNMENT (Page 49)

 


FEBRUARY 3, 2015

 

 

2C.      SPECIAL PRESENTATIONS – 9:30 A.M.

 

 

1.         Proclamation declaring March 2015 as “Ethics Awareness Month” in Palm Beach County. (Sponsored by Mayor Vana)

 

 

2.         Proclamation declaring the second Saturday of every February as “Palm Beach County CPR Day.”  (Sponsored by Vice Mayor Berger)

 

 

3.         Proclamation declaring the week of March 8, 2015 as “Florida Road and Safe Teen Driving Awareness Week” in Palm Beach County. (Sponsored by Mayor Vana)

 

 

4.         Proclamation declaring March 2015 as “Women’s History Month” in Palm Beach County. (Sponsored by Vice Mayor Berger)

 

 

            5.         ADD-ON:  Proclamation declaring February 11 – 17, 2015 as “2-1-1 Awareness Week” in Palm Beach County. (Sponsored by Commissioner Burdick)

 

 

            6.         ADD-ON:  Certificates of Commendation to the following Parks & Recreation Employees who responded to the downed helicopter at John Prince Park:

Robert Izquierdo, Welder

Courtney Hanson, Clerical

Ashley Mattes, Clerical

Haley Morrin, Clerical

George LaCosta, District Operations Supervisor

Ron Ruehl, Skilled Trades Supervisor

Melissa Bigbie, Storekeeper

(Sponsored by Mayor Vana)

 

* * * * * * * * * * * *


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

A.        ADMINISTRATION

 

1.         Staff recommends motion to approve: reappointment of one individual to the Health Council of Southeast Florida, Inc. for the term February 3, 3015 to September 30, 2016:

 

Reappoint                  Seat No.                      Seat Requirement                  Nominated By

Patricia Avakian                  5                            Health Care Consumer            Vice Mayor Berger

Comm. Valeche

                                                                                                                                                            Comm. Burdick

                                                                                                                                                            Comm. Abrams

                                                                                                                                                            Comm. McKinlay

                                                                                                                                                            Comm. Taylor

 

SUMMARY: The Health Council of Southeast Florida, Inc. (Council) is a not-for-profit corporation established pursuant to Section 408.033, Florida Statutes, for the purpose of providing and coordinating health planning activities within Palm Beach, Martin, St. Lucie, Indian River and Okeechobee Counties.  The Council consists of twelve members: six representatives for Palm Beach County; two members appointed by Martin County; two members appointed by St. Lucie County; one member appointed by Indian River County; and one member appointed by Okeechobee County. The appointees must be representatives of health care providers, health care purchasers, and non-governmental health care consumers, not to exclude elected government officials. Pat Avakian has served on the Council since 2013. She is eligible for reappointment and has expressed a desire to continue to serve. A memo dated January 8, 2015 was circulated to the Board of County Commissioners requesting support of Ms. Avakian’s reappointment or requesting additional nominations. No additional nomination where received. Countywide (HH)

 

 

B.        CLERK & COMPTROLLER

 

1.         Staff recommends motion to approve:  Warrant List.

 

 

2.         Staff recommends motion to approve:  the following final minutes of the Board of County Commissioners’ meetings:

 

Meeting Type                                  Meeting Date

Comprehensive Plan                      October 29, 2014

Final                                                   November 18, 2014

Regular                                              November 18, 2014

Reorganization                                November 18, 2014

Zoning                                               December 4, 2014

 

 

3.         Staff recommends motion to approve:  Contracts (regular) and claim settlements list as submitted by various departments to the Clerk & Comptroller’s Office.  Countywide

 

 

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS

 

1.         Staff recommends motion to approve: a Railroad Reimbursement Agreement (Agreement) with CSX Transportation, Inc. (CSXT) and the State of Florida Department of Transportation (FDOT) for the reconstruction of West Camino Real railroad crossing.  SUMMARY:  The FDOT owns the railroad corridor property and, in collaboration with CSXT, manages and maintains the railroad line.  Approval of the Agreement with CSXT and the FDOT for the reconstruction of West Camino Real railroad crossing will allow for CSXT to remove and rebuild both existing crossing surfaces at West Camino Real.  Palm Beach County will directly pay CSXT an estimated construction cost of $352,359.  The construction is necessary to improve the roadway pavement to provide a smoother ride over the tracks for vehicles traveling on West Camino Real. The combined estimated total cost to undertake the reconstruction at the crossing, including staff time, paving/striping and a contingency, is $497,359.  District 4 (MRE)

 

 

2.         Staff recommends motion to approve: the First Amendment to the structural engineering annual contracts with Alan Gerwig & Associates, Inc. (AGA), R2014-0119, Bridge Design Associates, Inc. (BDA), R2014-0120, whose original contracts were dated February 4, 2014, and R. J. Behar & Company, Inc. (RJB), R2014-0225, whose original contract was dated March 11, 2014.  SUMMARY:  Approval of these first amendments to the annual contracts will extend the required professional services for one year, on a task order basis. These amendments with these consultants will continue for the period from February 4, 2015, through February 3, 2016 for AGA and BDA, and from March 11, 2015, through March 10, 2016 for RJB.  These amendments are the first renewals of two possible one year renewals contemplated in the original contracts.  The consultants are all Palm Beach County companies.  AGA and BDA are certified as small business enterprises. RJB is a minority/woman business enterprise.  Countywide (MRE)

 

 

3.         Staff recommends motion to approve: the First Amendment to the survey and mapping annual contract R2014-0229 with Dennis J. Leavy & Associates, Inc. (Consultant), whose original agreement was dated March 11, 2014.  SUMMARY:  Approval of this first amendment contract will extend the required professional services for one year, on a task order basis.  The first amendment contract with this Consultant will continue for the period from March 11, 2015, through March 10, 2016.  This is the first renewal of two possible one year renewals contemplated in the original contract.  The Consultant is a Palm Beach County company and is certified as a small business enterprise. Countywide (MRE)

 

 

4.         Staff recommends motion to adopt: a Resolution to approve a Highway Maintenance Memorandum of Agreement (Agreement) with the Florida Department of Transportation (FDOT) for construction of State Road No. 710 (Dr. Martin Luther King, Jr. Boulevard) from west of Australian Avenue to Old Dixie Highway (Project).  SUMMARY:  Approval of this Agreement will allow FDOT to construct the Project, which will reconstruct Dr. Martin Luther King Jr. Boulevard from a two lane roadway to a four lane divided roadway.  Approval of this Agreement is required since the Project will modify two Palm Beach County roadways – Australian Avenue and Old Dixie Highway.  District 7 (MRE)


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

C.        ENGINEERING & PUBLIC WORKS (Cont’d)

 

 

5.         Staff recommends motion to approve:  a Contract in the amount of $455,285.35, with K-F Group, Inc. (KFG), for professional services for the Royal Palm Beach Boulevard from M-Canal to south of Orange Boulevard project (Project).  SUMMARY:  Approval of this contract will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project.  The Small Business Enterprise (SBE) goal for the Project is 15%.  KFG has proposed 73.65% SBE participation for the Project.  KFG is a Palm Beach County company and is a certified SBE. District 6 (MRE)

 

 

6.         Staff recommends motion to approve: an Interlocal Agreement (Agreement) with the City of West Palm Beach (City), regarding the M-Canal crossing for Seminole Pratt Whitney Road.  SUMMARY:  Approval of this Agreement will clarify the ownership and maintenance responsibilities for that portion of Seminole Pratt Whitney Road as it crosses the City’s M-Canal right-of-way, and will allow the City to issue a permit and license for Seminole Pratt Whitney Road to remain across the M-Canal. District 6 (MRE)

 

 

7.         Staff recommends motion to adopt:  a Resolution authorizing the conveyance of a Palm Beach County (County) owned parcel of land, located off 10th Avenue North, just east of Congress Avenue, to the Village of Palm Springs (Village).  SUMMARY:  Adoption of this Resolution will allow the approval of a County deed in favor of the Village, and will transfer ownership, operation and maintenance of a ten foot wide strip of land, currently being used for drainage of properties north of 10th Avenue North, just east of Congress Avenue, to the Village.  The Village has requested that the County donate the subject parcel to allow them to continue the operation and maintenance of the current open swale and other drainage appurtenances.  Pursuant to County Ordinance 2009-052, a supermajority vote is required for this proposed conveyance to the Village.  The total area of the subject parcel is approximately 0.29 acres.  District 3 (MRE)

 

 

E.        COMMUNITY SERVICES

 

1.         Staff recommends motion to ratify: signature of the Mayor on the Phase 32 Emergency Food and Shelter Program (EFSP) Application for the Emergency Food & Shelter National Board Program, for a period of time to be determined when the funds are released, for provision of shelter, rental and utility payments to assist individuals and families in crisis. Summary: The Emergency Food and Shelter grant is a restricted federal grant administered locally by the United Way of Palm Beach County, Inc. (United Way).  On November 17, 2014, United Way released the Phase 32 EFSP grant application with instructions to return by December 12, 2014.  The Human Services Division (Division) has received these funds for the past 19 years.  The Division is applying for funds to provide shelter, rental and utility assistance.  The application is for a total of $400,000: $90,000 for shelter, $300,000 for rent and $10,000 for utility payments.  Division staff will assess applicants for this program, approve service plans to assist these households and process invoices.  These funds are non-recurring and no match is required for these funds. The emergency signature process was utilized because there was insufficient time to submit this application through the regular agenda process.  (Human Services)  Countywide (HH)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES (Cont’d)

 

2.         Staff recommends motion to:

 

A) receive and file Notice of Award No. H89HA00034-21-02 from the U.S. Department of Health and Human Services, for the period March 1, 2014, through February 28, 2015, in an amount not to exceed $7,781,194; and

 

B)  approve Budget Amendment of $127,709 in the Ryan White Care Program Fund to align the budget to the actual grant award.

 

Summary: A Notice of Award was received from the U.S. Health and Human Services Health Resources Services Administration issuing 2013 Carryover funds payable 2014 for the current grant year in the amount of $127,709.  On July 22, 2014, Award No. H89HA00034-21-01 (R2014-1022) was approved by the Board of County Commissioners increasing the original grant amount to $7,653,485.  The total grant award for grant year 2014, including this grant award, totals $7,781,194.  No County match funds are required. (Ryan White) Countywide (HH)

 

 

3.         Staff recommends motion to approve:  Amendments to Contract for Provision of Ryan White Part A HIV Health Support Services with the below listed agencies, for the period March 1, 2014 through February 28, 2015, in an amount totaling $21,662 to continue improving health outcomes for clients:

 

A)  Amendment No. 1 to Contract for Provision of Ryan White Part A HIV Health Support Services with Treasure Coast Health Council, Inc. DBA Health Council of Southeast Florida (R2014-0586), to increase funding for CARE Council Support by $13,000,  and decrease funding for Specialty Outpatient Medical Care by $70,000, for a new total amount not to exceed $452,853; and

 

B)  Amendment No. 1 to Contract for Provision of Ryan White Part A HIV Health Support Services with FoundCare, Inc. (R2014-0584), to increase funding for Medical Case Management Minority Aids Initiative (MAI) by $8,662, and Health Insurance Premium & Cost Sharing Assistance in the amount of $25,012 for a new total contract amount not to exceed $3,558,123; and

 

C) Amendment No. 1 to Contract for Provision of Ryan White Part A HIV Health Support Services with Compass, Inc. (R2014-0583), to increase funding for Medical Transportation Service by $3,500, Medical Case Management by $39,583, and Non-Medical Case Management/Determining Eligibility by $1,905, for a new total contract amount not to exceed $590,183.

 

Summary:  Comprehensive AIDS Resources Emergency (CARE) Council Support is being increased from Grantee administration funds for the purpose of providing additional support for HIV research and CARE Council support activities. MAI funding in the contract amendment is a final allocation of remaining MAI funds. The remaining contract amendments are being submitted as part of annual Ryan White funding sweeps. These funds will allow our system of care to provide additional medical and support services to Palm Beach County residents living with HIV/AIDS.  Marsharee Chronicle and Tony White of Compass, Inc., Julie Graham of Treasure Coast Health Council, Inc., and Lilia Perez, Lavan Harper and Quinton Dames of FoundCare, Inc. serve on a County Advisory Board, the HIV CARE Council.  This board provides no regulation, oversight, management, or policy-setting recommendations regarding the agency contracts listed above.  Disclosure of these contractual relationships at a duly noticed public meeting is being provided in accordance with the provisions of Sect. 2-443, of the Palm Beach County Code of Ethics.  No County funds are required.  (Ryan White) Countywide (HH)

 

 

FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES (Cont’d)

 

4.         Staff recommends motion to approve:

 

A) Standard Contract with Southeast Florida Behavioral Health Network, Inc. (SEFBHN), for the period  February 1, 2015, through June 30, 2015, in an amount not to exceed $200,000, for mental health and substance abuse co-occurring services; and

 

B) Budget Amendment of $200,000 in the General Fund, Financially Assisted Agencies, to establish the budget contingent upon grant award.

 

SUMMARY:  This Contract will allow the County to receive $200,000 in funds from the Southeast Florida Behavioral Health Network, Inc. to provide co-occurring services (mental health and substance abuse treatment residential Level 2) for individuals experiencing difficulty functioning within the community, as well as individuals who are at risk of being admitted to the State Hospital. SEFBHN is providing the County the funds to sub-contract with The Jerome Golden Center for Behavioral Health, Inc., to provide the services.  The Jerome Golden Center for Behavioral Health, Inc. will implement a 12-bed, Level 2 residential treatment facility to provide integrated services for co-occurring disorders where both disorders are primary and treated by one team simultaneously.  The contract with the Jerome Golden Center for Behavioral Health, Inc. will be submitted to the Board at a later date. Countywide (HH)

 

 

5.         Staff recommends motion to:

 

A) receive and file Federally-Funded Subgrant Agreement No. 15SB-0D-10-60-01-021 (Community Service Block Grant) with the State of Florida, Department of Economic Opportunity, for the period October 1, 2014, through September 30, 2015, in an amount not to exceed $791,311 to provide self sufficiency services for low income individuals and families; and

 

B) approve downward Budget Amendment of $153,099 in the Community Action Program fund to reconcile the budget to the actual grant award.

 

Summary:  The State of Florida Department of Economic Opportunity awarded the Palm Beach County Community Action Program (CAP) $791,311 for the Community Service Block Grant (CSBG), reducing the original County budget by $153,099.  These funds will be used to provide employment skills training and job placement services, financial management training, health education, rental assistance, utility assistance and case management services to more than 500 low income residents of Palm Beach County.  (Community Action Program) Countywide (HH)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

E.        COMMUNITY SERVICES (Cont’d)

 

6.         Staff recommends motion to approve: recommended grant awards for Ryan White Part A and Minority AIDS Initiative (MAI) federal funds, for the period March 1, 2015, through February 29, 2016, in an estimated total amount of $6,303,486 based on current year grant funding as follows:

Agency

Amount

A)  FoundCare, Inc.

 

$3,580,437

B)  Compass, Inc.

 

$790,479

C)  Florida Department of Health in Palm Beach County

 

$1,166,887

D)  Legal Aid Society of Palm Beach County, Inc.

 

$289,245

 

E)  AIDS Healthcare Foundation, Inc.

 

$41,585

F)  Treasure Coast Health Council, Inc. 

$434,853

Total Amount

$6,303,486

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary:  The awards will provide new or ongoing funding for agencies providing services to residents of Palm Beach County living with HIV/AIDS.  The Ryan White Program provides services under several categories including: Outpatient/Ambulatory Medical Care, Laboratory Diagnostic Testing, Medical Case Management, and Non-Medical Case Management. One service category, Local Pharmacy/Drug Reimbursement, is being reviewed to assure compliance with funding requirements, and will be presented at a later date.  The detailed list of awards with service categories is attached.  As directed by the Federal Department of Health and Human Services, the Department of Community Services issues a Request for Proposals (RFP) every three years.  The agencies listed were selected through a RFP process issued August 6, 2014 and have been recommended to receive funding for the RFP cycle.  There is one new agency, AIDS Healthcare Foundation, Inc. that is being recommended for funding.  The grantee, Palm Beach County, is responsible for selecting and contracting with service providers and under the Ryan White Part A Treatment Extension Act of 2009, the Palm Beach County HIV CARE Council establishes priority service areas and assigns funding percentages.  The Palm Beach County HIV CARE Council is charged with the sole responsibility of determining service priorities and allocation of funding accordingly.  The award amounts are subject to change based on the actual 2015 award and recommendations from Palm Beach County HIV CARE Council.  The provider contracts will be submitted for board approval on a future Board of County Commissioner agenda.  These are 100% federal grant-funded services. (Ryan White) Countywide (HH)

 

 

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

F.         AIRPORTS

 

1.         Staff recommends motion to receive and file: Terminal Space Lease Agreement (Lease) with PrimeFlight Aviation Services, Inc., commencing on October 1, 2014, terminating on September 30, 2015, and automatically renewing on a year-to-year basis thereafter, for the lease of approximately 231 square feet of space.  SUMMARY: Delegation of authority for execution of the standard form Terminal Space Lease Agreement was approved by the Board pursuant to R2011-1337. Countywide (AH)

 

 

2.         Staff recommends motion to approve: Easement Agreement with Comcast Cable Communications Management, LLC, a Delaware limited liability company, (Comcast) for cable and communication facilities to service hangar facilities leased by Galaxy Aviation of Lantana, Inc., (Galaxy Aviation) at the Palm Beach County Park Airport (LNA). SUMMARY: Comcast requires an easement in order to provide cable and communication services to hangar facilities located within Galaxy Aviation’s leasehold at LNA. Countywide (HF)

 

 

3.         Staff recommends motion to approve:  Amendment No. 3 to the General Consulting Agreement with AECOM Technical Services, Inc. for consulting/professional services in the amount of $507,025 for the continued performance of professional planning and design services related to the approved Palm Beach County Airports Capital Improvement Program. SUMMARY: The Consulting Agreement (R2014-0031) with AECOM Technical Services, Inc. for general airport planning and design was approved on January 14, 2014 in the amount of $1,641,372 in order to carry out the approved Capital Improvement Programs for the County’s Airports. The agreement is for two years with two one-year renewal options.  Approval of Amendment No. 3 in the amount of $507,025 revises Article 21 – Nondiscrimination and will provide funds to complete the following tasks:  Task I Services – Specific Projects: Palm Beach International Airport (PBIA) Runway 10R-28L Rehabilitation Design Services, and Annual Airports Facilities Inspections Report 2015. Task III Services – Miscellaneous Planning and Engineering Services:  Work to be completed under these Task III Services will be issued per the level of authority contained in PPM CW-F-050, by way of a separate proposal or task authorization.  AECOM Technical Services, Inc. is a Los Angeles, California based firm; however, the majority of the work to be completed in this agreement will be completed and/or managed through their West Palm Beach and Tampa, Florida offices in conjunction with several Palm Beach County-based subconsultants and firms. Countywide (JCM)

 

 

4.         Staff recommends motion to approve: the reading into the records for compliance with Florida Statutes 287.055 (Public Announcement in a Uniform and Consistent Manner) the Notice of General Consulting Services Desired by Palm Beach County Department of Airports to provide Engineering, Architectural, Planning, Construction Management, Environmental Assessment and Land Development Professional Services.  The Department of Airports will execute an advertisement and selection process.  SUMMARY: In accordance with Board established procedures referencing the Consultant’s Competitive Negotiation Act (CCNA), this notice is required to be processed as the initial step of the selection process.  A Disadvantaged Business Enterprise (DBE) Goal of 15% has been established. Countywide (AH)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

F.         AIRPORTS (Cont’d)

 

5.         Staff recommends motion to:

 

A) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) in the amount of $2,604,656 for Miscellaneous Taxiway Rehabilitation (Taxiways F, G, H and M) at Palm Beach International Airport.  The grant expiration date is March 31, 2017;  and

 

B) approve a Budget Amendment of $2,604,656 in the Airport Improvement and Development Fund to recognize the receipt of a grant from the FDOT; and budget the project cost of $5,209,312; which includes a transfer from Reserves in the amount of $2,604,656.

 

SUMMARY:  The FDOT has issued a JPA reflecting their commitment of funding to the above referenced project in the amount of $2,604,656 or 50% of the eligible project costs, whichever is less. The County’s local share will be $2,604,656 of the project cost to provide the mandatory match. Countywide (AH)

 

 

6.         Staff recommends motion to:

 

A) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) in the amount of $1,302,328 for Security Improvements Phase 3 – Perimeter Fiber Loop at Palm Beach International Airport.  The grant expiration date is March 31, 2017;  and

 

B) approve a Budget Amendment of $1,302,328 in the Airport Improvement and Development Fund to recognize the receipt of a grant from the FDOT; and increase the project cost by $2,604,656; which includes a transfer from Reserves in the amount of $1,302,328.

 

SUMMARY:  The FDOT has issued a JPA reflecting their commitment of funding to the above referenced project in the amount of $1,302,328 or 50% of the eligible project costs, whichever is less.  The County’s local share will be $1,302,328 of the project cost to provide the mandatory match. Countywide (AH)

 

 

7.         Staff recommends motion to:

 

A) adopt a Resolution approving a Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) in the amount of $800,000 for Fuel Farm Improvements at Palm Beach County Glades Airport (Pahokee).  The grant expiration date is March 31, 2017;  and

 

B) approve a Budget Amendment of $800,000 in the Airport Improvement and Development Fund to recognize the receipt of a grant from the FDOT; and budget the project cost of $1,000,000; which includes a transfer from Reserves in the amount of $200,000.

 

SUMMARY:  The FDOT has issued a JPA reflecting their commitment of funding to the above referenced project in the amount of $800,000 or 80% of the eligible project costs, whichever is less.  The County’s local share will be $200,000 of the project cost to provide the mandatory match. Countywide (AH)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

F.         AIRPORTS (Cont’d)

 

8.         Staff recommends motion to approve:  Amendment No. 6 to the General Consulting Agreement with CH2M Hill, Inc. for consulting/professional services in the amount of $338,860.74 for the continued performance of professional planning and design services related to the approved Palm Beach County Airports Capital Improvement Program. SUMMARY:  The Consulting Agreement (R2011-1333) with CH2M Hill, Inc. for general airport planning and design was approved on September 13, 2011 in the amount of $1,521,708 in order to carry out the approved Capital Improvement Programs for the County’s Airports.  The agreement is for two years with two one-year renewal options.  Approval of Amendment No. 6 in the amount of $338,860.74 revises Article 21 – Nondiscrimination and will provide funds to complete the following task:  Task I Services Palm Beach International Airport Emergency Generators Replacement Design, Bidding and Construction Services.  CH2M Hill, Inc. is an Englewood, Colorado based firm; however, the majority of the work to be completed in this Agreement will be completed and/or managed through their Palm Beach Gardens, Florida office in conjunction with a Palm Beach County-based subconsultant firm. Countywide (JCM)

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS

 

1.         Staff recommends motion to approve:  Amendment No. 2 to the Annual Demolition Contract (R2013-0140) with The BG Group, LLC, in the amount not-to-exceed $500,000 for the demolition of selected structures. SUMMARY:  Amendment No. 2 is a renewal to the Annual Demolition Contract which was awarded to The BG Group, LLC on February 5, 2013.  The Annual Demolition Contract is an indefinite-quantity contract and this renewal has a maximum value of $500,000.  This Contract terminates when a total of $500,000 in work orders are issued or when the one year term period has expired, whichever occurs first.  Staff is bringing forward Amendment No. 2 at this time based on the expiration of the second term. This is the second of four one-year renewals each with a not to exceed amount of $500,000.  Amendment No. 2 also amends the Contract to include language referencing the non-discrimination language of R2014-1421.  The work consists of the demolition of specified structures and the demolition of other items such as swimming pools, septic tanks, fences and similar site elements.  Any work performed will be in accordance with the Contract and the unit-price listing.  During the second term of this contract, the County awarded $469,846.70 in work orders.  There is a 15% goal for SBE participation in this contract.  The BG Group’s SBE participation to date is 100%.  The BG Group, LLC is a Palm Beach County company and is a certified SBE contractor.  (FDO Admin) Countywide (JM)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

2.         Staff recommends motion to approve:  Amendment No. 5 to the contract with The Weitz Company, LLC (R2012-1001) in the amount of $817,964 for Palm Beach Sheriff’s Office (PBSO) Vehicle Readiness/Protection project establishing a Guaranteed Maximum Price.  SUMMARY:  The scope of this project is to provide a shelter for approximately 24 vehicles which support PBSO’s traditional law enforcement and investigative functions (SWAT, Emergency Field Force [EFF], EOD, Marine Unit and Incident Command) and natural disasters so that the vehicles are readily accessible, can be better maintained for operational readiness and protected from the elements.  The project includes a metal structure with two enclosed sides, commercial power and high speed data stations to support the significant amount of on-board electronic equipment which needs to be updated and maintained for operational readiness, lighting and site improvements.  The time of construction is 180 days.  The Small Business Enterprise (SBE) goal for this contract is 15%.  The Weitz Company, LLC’s SBE participation for this Amendment is 43%.  This project is funded by PBSO general fund budget and Law Enforcement Impact Fees. The Weitz Company, LLC is a local firm and 44% of the work will be done by local contractors. (Capital Improvements Division) District 2 (JM)

 

 

3.         Staff recommends motion to approve:  Amendment No. 6 to the contract with The Weitz Company, LLC (R2012-1001) in the amount of $361,264 for West Detention Center (WDC) Shower Improvements project in Belle Glade establishing a Guaranteed Maximum Price (GMP).  SUMMARY:  This Amendment authorizes improvements (epoxy flooring) to the shower flooring at the WDC in order to maintain water tightness and structural integrity of the shower floor and curb and reduce slip and fall liability.  The time of construction is 140 days.  The Small Business Enterprise (SBE) goal for this contract is 15%.  The Weitz Company, LLC’s SBE participation for this Amendment is 0%.  Overall SBE participation to date achieved by Weitz under this contract is 23.1%. This project will be fully funded from the Criminal Justice and Public Improvement Revenue Bond Series 2008.  The Weitz Company, LLC is a local firm and the one subcontractor is out-of-county. (Capital Improvements Division) District 2 (JM)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

4.         Staff recommends motion to approve: Annual contracts for general building minor construction services on an “as-needed” basis for projects typically under $100,000 each:

 

A)  All-Site Construction, Inc. (SBE)

 

B)  Anatom Construction Company, Inc. (SBE)

 

C) Andrea Construction, Inc. (SBE)

 

D) ANZCO, Inc.

 

E) Coral-Tech Associates, Inc.

 

F) Corestates Construction Services, Inc.

 

G) DCOTA Contracting, Inc. (SBE)

 

H) Hartnett Building Group, LLC.

 

I)  JMW Construction Corporation (SBE)

 

J)  Joe Schmidt Construction, Inc. (SBE)

 

K) J. Rawn Enterprises, Inc. (SBE)

 

L)  KAST Construction Company, LLC.

 

M) Ralph Della-Pietra, Inc. (SBE)

 

N) Robling Architecture Construction, Inc. (SBE)

 

O) Tritron Associates, Inc. (SBE)

 

P) West Construction, Inc.

 

SUMMARY: These continuing contracts have an initial term of one year and are indefinite-quantity contracts with a cumulative maximum value of $1,500,000 for the term. The work consists of the general construction services associated with repairs, improvements and renovations to County properties.  Work is to be awarded as work orders on a lump-sum, competitively quoted basis among the pool of sixteen pre-qualified general contractors. Contracts will terminate when a total of $1,500,000 in work orders are issued to any combination of all contractors or when the one-year time frame has expired, whichever occurs first.  These contracts provide for up to four one-year renewals, at the sole option of the County.  All contractors are Palm Beach County companies or have Palm Beach County offices with the exception of Hartnett Building Group, LLC. (St. Lucie) and Coral-Tech Associates, Inc. (Broward),  The goal for Small Business Enterprise (SBE) participation is 15%.  When bids are received from the pre-qualified firms under this contract, local (if applicable) and SBE preferences will be evaluated and applied at that time. (Capital Improvements) Countywide (JM)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

5.         Staff recommends motion to approve: an Interlocal Agreement (Agreement) with the Town of Lantana (Town) for the provision of radio maintenance services.  SUMMARY: This Agreement establishes the terms and conditions for the provision of radio equipment maintenance services for the Town by the Facilities Development & Operations Department/Electronic Services & Security Division. The services are to be charged on an hourly basis at a cost of $65/hr/person and $97.50/hr/person for overtime work.  In the event that the County must outsource the labor, a separate labor rate is provided. The maintenance costs for the radio consoles are included in County’s service contract with Motorola and are paid as a lump sum reimbursement to the County.  The rates may be adjusted annually with notification by June 1 (effective that following October 1) in the County’s sole discretion, but in no event shall the Town’s fee schedule exceed the fee schedule applied to County departments.  The Town has been receiving radio maintenance services since 2009 pursuant to an agreement which expires on April 5, 2015. This Agreement commences on April 6, 2015 and continues to April 7, 2017, or the earlier expiration of the Direct Access Agreement (R2009-0559 as amended by R2013-0674), which will synchronize the renewals of the Town’s radio agreements.  There is one renewal option for a term of four years.  The Agreement may be terminated by either party, with or without cause with a minimum of ninety days notice. (ESS) District 2 (JM)

 

 

6.         Staff recommends motion to approve: a Partial Release of Easement in favor of Dolphin Stations, LLC. SUMMARY: The Palm Beach County Water Utilities Department (WUD) maintains a lift station in a 40′x100′ easement located approximately 100′ west of Haverhill Road on the south side of Wallis Road in West Palm Beach.  Dolphin Stations, LLC acquired the property subject to the easement in 2014 for $5,000, also acquired the surrounding 2.15 acres, and now intends to develop the combined property as a gas station.  Dolphin Stations has agreed to pay the County $23,896 to release a 40′x60′ portion of the easement. The County paid $9,327 for the easement in 1979, and the lift station property is currently assessed at $4,101.  Staff did not obtain an appraisal, but negotiated the price based upon a similar price paid in 2011 for another gas station site at this intersection. (PREM) District 2 (HJF)

 

 

7.         DELETED

 

 

8.         Staff recommends motion to approve: an Easement in favor of Florida Power & Light (FP&L) for underground electrical service and an above ground transformer to service the Library Annex Facility.  SUMMARY: The County acquired a 19.63 acre parcel of land at 4215 Cherry Road, located east of Military Trail in unincorporated West Palm Beach, from the Kings Academy in 2003. The Cherry Road complex supports PBSO training facilities and marine unit, and the recently completed Library Annex Facility. A FPL easement is required for electrical lines and equipment serving the Library Annex. The Easement is approximately 10′ to 14.8’ wide by approximately 277′ long and covers an area of 2,847 square feet (.065 acre).  This non-exclusive easement is being granted at no charge as it is required to provide electrical service to the Annex. (PREM) District 7 (HJF)


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

H.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

9.         Staff recommends motion to accept: a Deed from the School Board of Palm Beach County, Florida, a corporate body politic of the State of Florida (School Board) conveying 1.56 acres of improved property located in Belle Glade.  SUMMARY:  This property is located at the northeast corner of Southwest 12th Street and Martin Luther King Jr. Boulevard, in Belle Glade and includes the former gymnasium from the Lake Shore High/Middle School.  Since 2000, the County has leased the property from the School Board (R2000-1807 and R2010-0891) for $1 per year and has sub-leased the property to the Boys and Girls Clubs (R2001-0656 and R2011-1595).  In addition, the Palm Beach County Sheriff Office (PBSO) uses the gym for its PAL programs pursuant to a Memorandum of Understanding (R2001-0657).  The County’s Lease with the School Board expires on October 30, 2015, and has one remaining option to renew for an additional five year period.  Since initially renovating the facility at a cost of $700,000, the County has spent approximately $800,000 in renewal/replacement projects in the 14 years that it has leased the property.  By obtaining title to the property the County will be able to provide certainty that the investment in the facility will continue for community use and provide additional flexibility in the long term operation of the facilities.  The conveyance from the School Board is without charge and will be subject to existing restrictions limiting use of the property to public recreation, public health, and other community purposes. This conveyance was approved by the School Board at their January 21, 2015 meeting. (PREM) District 6 (HJF)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY

 

1.         Staff recommends motion to receive and file: three Amendments to Agreements, one Amendment to a Loan Agreement, two Amendments and Subordination Agreements of Existing Declarations of Restrictions, two Subordination Agreements - Governmental Entity, and four Modifications to Subgrant Agreements as follows:

 

A) Amendment No. 008 to the Agreement (R2010-1036) with the Village of Wellington under the Neighborhood Stabilization Program (NSP1) (District 6);

 

B) Amendment No. 007 to the Agreement (R2012-1252) with the City of Riviera Beach under the 2005 Disaster Recovery Initiative Program (DRI2) (District 7);

 

C) Amendment No. 004 to the Agreement (R2012-1254) with the West Palm Beach Housing Authority under the 2008 Disaster Recovery Initiative Program (DRI4) (District 2);

 

D) Amendment No. 005 to the Loan Agreement (R2013-1806) with La Joya Villages, Ltd. under the Home Investment Partnership Program (HOME) (District 7);

 

E) Amendment and Subordination Agreement of Existing Declaration of Restrictions with Delray Elderly, L.P., under DRI2 for the Declaration of Restrictions dated June 10, 2008 (District 4);

 

F) Amendment and Subordination Agreement of Existing Declaration of Restrictions with Delray Elderly, L.P., under DRI2 for the Declaration of Restrictions dated January 15, 2010 (District 4);

 

G) Subordination Agreement - Governmental Entity with Oak Grove Commercial Mortgage, LLC, under the State Housing Initiatives Partnership Program (SHIP) for San Marco I (District 7);

 

H) Subordination Agreement - Governmental Entity with Oak Grove Commercial Mortgage, LLC, under SHIP for San Marco II (District 7);

 

I) Modification No. 18 to Subgrant Agreement (R2007-1027) with the Florida Department of Economic Opportunity (DEO) under DRI2 (Countywide);

 

J) Modification No. 18 to Subgrant Agreement (R2008-1312) with DEO under 2005 CDBG Disaster Recovery Initiative Program - Supplemental Appropriation (DRI3) (Countywide);

 

K) Modification No. 3 to Subgrant Agreement (R2012-1005) with DEO under 2008 CDBG Disaster Recovery Initiative Program - Supplemental Appropriation (DRI5-DREF) (Countywide); and

 

L) Modification No. 4 to Subgrant Agreement (R2012-1005) with DEO under DRI5-DREF (Countywide).

 

Summary: In accordance with County PPM CW-0-051, all delegated contracts, agreements and grants must be submitted by the initiating Department as a receive and file agenda item.  The documents have been fully executed on behalf of the Board of County Commissioners (BCC) by the County Administrator, or designee, in accordance with Resolutions and Agenda Items R2006-1351, R2007-1524, R2008-2154, as amended by R2011-1384, R2009-1677, R2011-0907 and 5B-4, as approved by the Board of County Commissioners on July 18, 2006, September 11, 2007, November 11, 2008, September 13, 2011, October 6, 2009, June 21, 2011, and September 10, 2013, respectively.  These executed documents are now being submitted to the BCC to receive and file. Federal NSP1, DRI2, DRI3 DRI4, DRI5 and State SHIP funds do not require a local match and the Federal HOME Program matching requirement is met from State SHIP funds. (DES Contract Development) (JB)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY (Cont’d)

 

2.         Staff recommends motion to approve: the following three Agreements with the U.S. Department of Housing and Urban Development for Fiscal Year 2014-2015:

 

A) Funding Approval/Agreement for the Community Development Block Grant (CDBG) Program in the amount of $5,865,753;

 

B) Funding Approval and HOME Investment Partnerships Agreement for the HOME Investment Partnerships (HOME) Program in the amount of $1,749,997; and

 

C) Grant Agreement for the Emergency Solutions Grant (ESG) Program in the amount of $478,676.

 

Summary: On July 22, 2014, the Board of County Commissioners adopted a Resolution (R2014-1079) approving the County’s Fiscal Year 2014-2015 Action Plan.  This Plan establishes the County’s priorities for implementation of the CDBG, HOME, and ESG Programs.  HUD approved the Action Plan and requires approval of these Agreements which will make Federal funds totaling $8,094,426 available to the County. No local match is required to implement the CDBG program; however, the ESG and HOME programs have matching requirements.  The ESG Program matching requirement is met through a cash or in-kind contribution by each agency receiving this funding, and the HOME matching requirement will be met from program income earned under the State Housing Initiatives Partnership Program. (Strategic Planning Section) Countywide (JB)

 

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY (Cont’d)

 

3.         Staff recommends motion to approve: appointment/reappointment of the following individuals to the Treasure Coast Regional Planning Council’s Comprehensive Economic Development Strategy (CEDS) Committee, for the term February 3, 2015 to December 31, 2015.

 

Appoint:                                Nominated By:

Greg Vaday                           Commissioner Hal Valeche

                                                Commissioner Steven Abrams

                                                Commissioner Melissa McKinlay

                                                Commissioner Priscilla Taylor

 

Reappoint:                           Nominated By:

Tony T. Brown                      Commissioner Hal Valeche

                                                Commissioner Steven Abrams

                                                Commissioner Melissa McKinlay

                                                Commissioner Priscilla Taylor

 

Artice “Art” Cobb, Jr.            Commissioner Hal Valeche

                                                Commissioner Steven Abrams

                                                Commissioner Melissa McKinlay

                                                Commissioner Priscilla Taylor

 

Gary Hines                            Commissioner Hal Valeche

                                                Commissioner Steven Abrams

                                                Commissioner Melissa McKinlay

                                                Commissioner Priscilla Taylor

 

Huntley Miller                       Commissioner Hal Valeche

                                                Commissioner Steven Abrams

                                                Commissioner Melissa McKinlay

                                                Commissioner Priscilla Taylor

 

Summary: The Treasure Coast Regional Planning Council (TCRPC) manages and maintains the CEDS Committee whose purpose is to oversee and guide District-wide economic development planning.  The TCRPC District is comprised of Palm Beach, Martin, St. Lucie and Indian River Counties.  The CEDS Committee is a requirement of the U.S. Department of Commerce Economic Development Administration and is comprised of five appointees from each of the participating counties.  The TCRPC annually requests the Board of County Commissioners, as the appointing authority for Palm Beach County, to review its existing members, and to either appoint or reappoint members.  Staff recommends the appointment and reappointment of the above five individuals. Mr. Hines of the Business Development Board and Ms. Miller of the CareerSource have disclosed that their respective employers have existing contracts with the County.  Staff has evaluated these contractual relationships and determined that the above Committee provides no regulation, oversight, management or policy-setting recommendations regarding any of the disclosed contractual relationships.  Disclosure of these contractual relationships at a duly noticed public meeting is being provided in accordance with the provisions of Section 2-443, of the Palm Beach County Code of Ethics. (DES Administration) Countywide (JB)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

I.          ECONOMIC SUSTAINABILITY (Cont’d)

 

4.         Staff recommends motion to approve:  Amendment No. 003 to the Agreement (R2103-0384) with the Palm Beach County Housing Authority (PBCHA) under the Neighborhood Stabilization Program 3 (NSP3) and the Community Development Block Grant (CDBG) Program to increase funding by $389,115.33 and to extend certain activity completion dates.  Summary: On January 21, 2013, the County entered into Agreement (R2013-0384) with the PBCHA, as amended by Amendment No. 001 (R2014-0142) on January 6, 2014, and by Amendment No. 002 (R2014-0143) on February 4, 2014, to provide $1,023,945.83 of NSP3 funds and $384,075.67 in CDBG funds for the acquisition and rehabilitation of South Bay Villas, a 65-unit rental apartment complex located at 110 Harrelle Drive, South Bay.  PBCHA is undertaking the South Bay Villas project together with the redevelopment of its adjacent Marshall Heights property.  This $26.5 Million public-private partnership between PBCHA and McCurdy Senior Housing Corporation will result in 131 renovated and newly constructed affordable rental homes for residents of the Glades Region.  The acquisition of South Bay Villas is complete, and Phase 1 entailing rehabilitation of 16 units, is currently under construction.  Adverse conditions discovered during rehabilitation have increased Phase 1 costs.  The U.S. Department of Housing and Urban Development (HUD) recently determined that all NSP2 grant funds must be expended no later than September 30, 2015.  The proposed Amendment No. 003 will provide $773,191 in NSP2 funding that will replace CDBG funding of $384,075.67 and increase the total Agreement funding by $389,115.33 from $1,408,021.50 to $1,797,136.83.  Amendment No. 003 will also extend certain activity completion dates to correspond with the current project implementation schedule. These are Federal NSP2 and NSP3 funds which do not require a local match.  (DES Strategic Planning Section) District 6 (JB)

 

 

J.         PLANNING, ZONING & BUILDING 

 

1.         Staff recommends motion to approve: reappointment of a member to the Land Development Regulation Advisory Board (LDRAB), for the term from February 4, 2015, to February 6, 2018:

 

     Reappoint                        Seat No.                Seat Requirement                         Nominated By

Jerome I. Baumoehl               11                              Architect                          The American Institute of Architects

 

SUMMARY:  The Board is comprised of 19 members.  The Unified Land Development Code (ULDC) provides for seven members appointed by the Board of County Commissioners (BCC) one from each Palm Beach County (PBC) Commissioner as a district appointment, with consideration of expertise in Article 2.G.3.A.3.b., Qualifications; 10 members that are appointed by a majority of the BCC upon a recommendation by specific organizations: residential builder: Gold Coast Builders; municipal representative: PBC League of Cities; engineer: Florida Engineering Society; architect: The American Institute of Architects; environmentalist: environmental organization; realtor: The PBC Board of Realtors; surveyor: Florida Surveying and Mapping Society; citizen representative: condominium/HOA association; commercial builder: Association General Contractors of America; and AICP Planner: PBC Planning Congress; and two members appointed at-large, as alternates, by majority vote of the BCC, with consideration of the expertise in Article 2.G.3.A.3.b., Qualifications. These appointments/reappointments are consistent with the ULDC requirements.  Unincorporated (LB)


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

J.         PLANNING, ZONING & BUILDING (Cont’d) 

 

2.         Staff recommends motion to:

 

A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption for a historic property located within the City of Delray Beach; and

 

B) approve the restrictive covenant for the historic property, requiring the qualifying improvements be maintained during the period that the tax exemption is granted.

 

SUMMARY: The Resolution will authorize a County tax exemption for the following historic property located within the City of Delray Beach:

 

Address:  101 Northeast 5th Street, Del-Ida Park Historic District, Delray Beach (Residential)

 

If granted, the tax exemption shall take effect January 1, 2015, and shall remain in effect for 10 years or until December 31, 2024.  The exemption shall apply to 100 percent of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property.  Actual exemption amounts will be based upon the Countywide Millage Rate on a yearly basis. It is estimated that approximately $406 tax dollars will be exempted annually based on the 2015 Countywide Millage Rate. Accompanying each resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. District 7 (RPB)

 

 

3.         Staff recommends motion to:

 

A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm Beach County, Florida, granting a County tax exemption for a historic property located within the Town of Palm Beach; and

 

B) approve restrictive covenant for the historic property, requiring the qualifying improvements be maintained during the period that the tax exemption is granted.

 

SUMMARY: The Resolution will authorize a County tax exemption for the following historic property located within the Town of Palm Beach:

 

Address: 159 Australian Avenue (Residential)

 

If granted, the tax exemption shall take effect January 1, 2015, and shall remain in effect for 10 years, or until December 31, 2024.  The exemption shall apply to 100 percent of the assessed value of all improvements to the historic property, which resulted from restoration, renovation, or rehabilitation of the property. Actual exemption amounts will be based upon the Countywide Millage Rate on a yearly basis. It is estimated that approximately $6,184 tax dollars will be exempted annually based on the 2015 Countywide Millage Rate. Accompanying the resolution is a restrictive covenant, which requires the qualifying improvements be maintained during the period that each tax exemption is granted. District 1 (RPB)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES

 

1.         Staff recommends motion to approve:  Memorandum of Understanding (MOU) with the Florida Department of Health in Palm Beach County (DOH).  Summary:  The Centers for Disease Control and Prevention (CDC) has established the Cities Readiness Initiative program to assist certain Metropolitan Statistical Areas (MSA) in the event of a catastrophic biological incident.  The CDC, through the DOH, will provide medications and medical supplies to be distributed in Palm Beach County. This proposed MOU establishes the collaborative framework between the DOH and Palm Beach County Water Utilities Department to enhance DOH’s ability to respond to a catastrophic biological incident or other communicable threat of epidemic proportion. The term of this MOU will end on December 31, 2018. Countywide (MJ)

 

 

2.         Staff recommends motion to approve: a Contract with B&B Underground Contractors, Inc. for the South West Belle Glade Water Main and Water Services Replacement; Zone 1, Phase 2 Project in the amount of $3,144,742.25 and Southeast Avenue G Main Street to El Prado Drive Water Main Replacement Project in the amount of $1,024,404.40.  Summary: On September 10, 2014, five bids were received for Project No. WUD 13-060 (Base Bid and Alternate Bid) regarding improvements to the water system infrastructure in Belle Glade. These improvements are part of the continued restoration and repair of vital water infrastructure in the Glades and to ensure the provision of high quality water delivery to the residents and businesses. The low bidder, B&B Underground Contractors, Inc. was the lowest responsive, responsible bidder in the amounts of $3,144,742.25 for the Base Bid and $1,024,404.40 for the Alternate Bid. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. B&B Underground Contractors, Inc. was determined to have 11.68% SBE participation by the Office of Small Business Assistance.  However, the second lowest bid was outside the range for award established by the SBE Ordinance. B&B Underground Contractors, Inc. is a Palm Beach County company. This project is included in the FY15 Capital Improvement Plan adopted by the Board of County Commissioners (BCC). (WUD Project No. 13-060) District 6 (JM)

 

 

3.         Staff recommends motion to approve: a Contract with TLC Diversified, Inc. to construct the Conversion of Dry Can Lift Stations 2014 Project in the amount of $3,431,875. Summary: On October 22, 2014, five construction bids were received for the Conversion of Dry Can Lift Stations 2014 Project, with TLC Diversified, Inc. being the lowest responsive, responsible bidder in the amount of $3,431,875.  This project will provide for the conversion of ten (10) lift stations from dry can to submersible type. These lift stations have been in service for over 30 years and have reached the end of their useful life. These upgrades will also improve reliability during hurricanes and other emergency events. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The Contract with TLC Diversified, Inc. provides for 15.56% SBE participation overall. TLC Diversified, Inc. is a local Palm Beach County Company. This project is included in the FY15 Capital Improvement Plan adopted by the Board of County Commissioners. (WUD Project No. 13-034) Districts 2 & 5 (JM)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

4.         Staff recommends motion to approve: a Contract with All Webbs Enterprises, Inc. for Water Treatment Plants 3 and 9 Wells Replacement and Rehabilitation project in the amount of $1,889,310.  Summary: On October 29, 2014, four bids were received to replace or rehabilitate six water production wells. These production wells are showing signs of deterioration and repair or replacement is needed to maintain the integrity of the system. The low bidder, All Webbs Enterprises, Inc., is the lowest responsive, responsible bidder in the amount of $1,889,310. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with All Webbs Enterprises, Inc. provides for SBE participation of 100% overall. All Webbs Enterprises, Inc. is a local company.  This project is included in the FY15 Capital Improvement Plan adopted by the Board of County Commissioners. (WUD Project No. 13-080) District 5 (JM)

 

 

5.         Staff recommends motion to approve: Amendment No. 3 to the "Finance Assistance Award" contract with the U.S. Department of Commerce, Economic Development Administration (EDA), to provide a two month extension to the contract.  Summary: On May 4, 2010 (R2010-0719), the Board of County Commissioners (BCC) ratified the signature of the County Administrator on a Financial Assistance Award with the EDA in the amount of $3,990,000 for the design and construction of wastewater infrastructure then owned by the Glades Utility Authority (GUA) within its utility service area.  The grant funds were utilized to rehabilitate nine lift stations in Belle Glade and two lift stations in South Bay. In addition the funds were utilized to line gravity sewer, replace laterals and install cleanouts to reduce infiltration in the sanitary sewer system. When the Water Utilities Department (WUD) assumed the GUA’s assets, this Agreement was assigned to WUD.  On December 17, 2013 (R2013-1823), the BCC approved an eight month extension to the construction period until June 7, 2014, to allow for efficient completion of the project. An additional two month extension to the construction period is necessary to provide for the full payout of construction invoices and to allow the EDA to provide concurrence on project closeout. District 6 (MJ)

 

 

6.         Staff recommends motion to approve:

 

A) Consultant Services Authorization (CSA) No. 4 for the South West Belle Glade Water Main and Water Services Replacement; Zone 1, Phase 2 Project with Keshavarz & Associates, Inc., (R2014-0824) in the amount of $430,446; and

 

B) CSA No. 5 for Belle Glade Water Main Replacement Project – Southeast Avenue G with Keshavarz & Associates, Inc., (R2014-0824) in the amount of $167,722.

 

Summary: On June 3, 2014, the Board of County Commissioners (BCC) approved the Water Utilities Department (WUD) Engineering/Professional Services Contract with Keshavarz & Associates, Inc. (R2014-0824). CSA Nos. 4 and 5 provide construction phase services and record drawings preparation for water main replacement in the Southwest areas of the City of Belle Glade. These improvements are part of the continued restoration and repair of vital water infrastructure  in the Glades and will ensure the provision of high quality water delivery to the residents and businesses. The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Keshavarz and Associates, Inc. provides for SBE participation of 95%. These CSA's include 100% overall participation. The cumulative SBE participation for CSA No. 4 is 99.01% and for CSA No. 5 is 99.21% overall. Keshavarz and Associates, Inc. is a local Palm Beach County company. (WUD Project No. 13-060 and 14-015) District 6 (JM)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

7.         Staff recommends motion to approve:

 

A) Contract with Hinterland Group, Inc. (Contract) for the Belle Glade Sewer Infiltration and Inflow Improvements 2014 project (project) in the amount of $1,794,613. The duration of the contract is 180 days;

 

B) Change Order No. 1, decreasing the contract price by $451,270;

 

C) a Budget Amendment of $808,007 in the Water Utilities Department Capital Improvement Fund for the project;

 

D) a Budget Transfer of $170,007 in the Department of Economic Sustainability (DES) Disaster Recovery Initiative (DRI) Fund for the project; and

 

E) a Budget Transfer of $638,000 in DES’s DRI3 Wilma Fund for the project.

 

Summary:  On October 22, 2014, five bids were received for the Belle Glade Sewer Infiltration and Inflow Improvements 2014 project. This project will diminish infiltration and inflow into the sewer system, reducing the likelihood of sewer overflows. Hinterland Group, Inc. was the lowest responsive responsible bidder in the amount of $1,794,613. Funding is provided by the County's Department of Economic Sustainability with Disaster Recovery Program. Since the project is funded with federal funds, it is subject to a 22.4% minority participation goal and a 6.9% female participation goal for trades rather than the County’s SBE goals.  The Contract provides for 0.0% minority participation and 2.2% female participation.  However, staff recommends award to Hinterland Group, Inc. based upon their good faith efforts to meet the desired participation goals.  The project requires specialized work involving the lining of wastewater pipes that few minority-owned businesses provide. Hinterland Group, Inc is a Palm Beach County company. Change Order No. 1 will reduce the contract price from $1,794,613 to $1,343,343 and reduce the scope of work to match the available grant amount because the bid amount exceeded the available grant funds by $451,270. (WUD Project No. 14-088)  District 6 (JM)

 

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

K.        WATER UTILITIES (Cont’d)

 

8.         Staff recommends motion to approve: a Settlement/Service Agreement for Runyon-Prewitt Properties with LSREF2 Chalk Reo, LLC (Agreement).  Summary:  On May 1, 2013, the Palm Beach County Water Utilities Department (PBCWUD) acquired the Glades Utility Authority (GUA), its service area and all associated customers. Two properties, Runyon and Prewitt Villages (Properties) in unincorporated Palm Beach County, located near the border of the City of Belle Glade had significant liens placed on the Properties prior to going into receivership.  This Agreement has been negotiated and agreed upon between PBCWUD and the new property owner to satisfy the unpaid water service charges and to remove any liens from the Properties.  The negotiated settlement is for $135,947.51 on the original $261,410.62 lien amount, amounting in a forgiveness of $125,463.11 in outstanding charges dating back to 2009.  PBCWUD will acquire Runyon Villages water and wastewater infrastructure and make system improvements with a $700,000 Community Development Block Grant through the Department of Economic Sustainability as approved by the Palm Beach County Board of Commissioners on July 22, 2014, under Agenda Item 4B. PBCWUD recommends acceptance of the negotiated settlement amount based on the age of the outstanding debt and the current master meter/individual meter configuration, which effectively precludes WUD from terminating water service to the property as long as individually metered customers remain current on their water service charges.  PBCWUD and the property owner agree there are inherent inefficiencies associated with the current operation of service and agree to modify the provision of service to the Properties to be in compliance with PBCWUD’s Unified Policies and Procedures. District 6 (MJ)

 

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT

 

1.         Staff recommends motion to:

 

A) approve an Agreement and License to Trim Vegetation (Agreement)  with the Seaview  at Juno Beach Property Owner’s Association, Inc. (Condominium) for permit approved trimming of native vegetation on County-owned property in Juno Beach; and

 

B) authorize the County Administrator, or his designee, to sign any necessary minor amendments that do not substantially change the scope of work or terms and conditions of the Agreement.

 

SUMMARY: The Condominium is located on the west side of Highway A1A in Juno Beach immediately south of the Juno Beach Pier. The Agreement will allow for the Condominium to trim approximately 140 linear feet of native vegetation (sea grapes) growing on County property along the east side of Highway A1A. The Condominium will be responsible for obtaining all local and state permits prior to trimming. The initial term of the Agreement is five years.  There is no cost to the County. District 1 (SF)

 


 

FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

L.         ENVIRONMENTAL RESOURCES MANAGEMENT (Cont’d)

 

2.         Staff recommends motion to adopt: a Resolution welcoming the publication of the Recommendations of State, Local, and Tribal Leaders Task Force on Climate Preparedness and Resilience.  SUMMARY:  On November 1, 2013, President Obama issued Executive Order 13653: Preparing the United States for the Impacts of Climate Change that establishes the State, Local, and Tribal Leaders Task Force on Climate Preparedness and Resilience (Task Force) to advise the Administration and Council on Climate Preparedness and Resilience.  In November 2014, the Task Force released a publication of recommendations (Recommendations) on how the federal government can support communities preparing for a changing climate.  The Task Force Recommendations are supported by the Southeast Florida Regional Climate Compact (Compact).  In December 2014, the Compact was designated a Climate Action Champion by the U.S. Department of Energy, which advances the Task Force Recommendations for better coordination and stronger partnerships among federal, state, and local governments.  As a member of the Compact, Palm Beach County has been asked to support the Task Force Recommendations. Countywide (SF)

 

 

3.         Staff recommends motion to:

 

A) approve Contract No. 14241 with the Florida Fish and Wildlife Conservation Commission (FWC) to fund $145,000 towards the Highland Beach Mangrove Shoreline Project;

 

B) approve a Budget Amendment of $145,000 in the Environmental Enhancement Non-Specific  Fund (1225) to recognize the contract; and

 

C) authorize the County Administrator, or his designee, to sign all future time extensions, task assignments, certifications, and other forms associated with this contract which do not significantly change the scope of work, terms, or conditions of the contract.

 

SUMMARY:  FWC Contract No. 14241 will reimburse the County up to $145,000 for construction of limestone breakwaters that will enhance and stabilize the shoreline of the County managed Highland Beach mangroves from erosive wave activity. The term of the contract is through June 30, 2015.  This Contract does not require a County match. District 4 (SF)

 

 

4.         Staff recommends motion to approve: Work Supplement No. 1825-02B to the Palm Beach County Annual Dune & Wetlands Restoration Project No. 2013ERM01 Contract (R2013-1825) with Eastman Aggregate Enterprises, LLC (Eastman) not-to-exceed $2,002,770 to provide, haul, and place up to 90,000 tons of additional sand for the Jupiter/Carlin Shore Protection Project (Project) to offset weather-related erosion during construction. SUMMARY: Work Supplement No. 1825-02B authorizes additional sand as needed to fill the Project design template by March 31, 2015.  November storm activity moved a portion of the sand below and to the south of the fill template during construction.  Eastman, a Palm Beach County SBE company, committed to an overall 44.05% SBE participation in the Contract, and has achieved 54.86% SBE participation to date.  The Work Supplement is funded by Tourist Development Tax. District 1 (JM)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

M.        PARKS & RECREATION

 

1.         Staff recommends motion to approve: Budget Transfer of $10,620 in Park Improvement Fund from the Payment in Lieu of Recreation reserve to Lake Worth West Playground.  Summary:  This Budget Transfer establishes funding for the Lake Worth West Playground project from reserves generated pursuant to the County’s Unified Land Development Code (ULDC) Article 5, Parks and Recreation – Rules and Recreation Standards.  Article 5 revenues originate from cash-outs from residential developments that are unable to provide homeowners on-site recreation areas. Revenues from this fund are to be used for the purpose of acquiring and/or developing land necessary to meet the need for neighborhood or community type recreational facilities created by the development.  This funding will be used for the construction of a KaBOOM! playground at Lake Worth West CCRT Park.  Site preparation work for the playground will include sidewalks, curbs, embankment, sod, fencing and landscaping. Funding for this project is from the $10,620 Payment in Lieu of Recreation payment received for the Osprey Oaks development.  A balance of $0 will remain after this expenditure.  This project meets the requirements of ULDC Article 5. District 3 (AH)

 

 

2.         Staff recommends motion to receive and file:  the following original executed Sound and Light Production Services Contractor Agreements:

 

A) Blackwood Productions LLC, Trick or Beats – Day 1 concert, Sunset Cove Amphitheater, for the period of October 30, 2014, through November 1, 2014;

 

B) Blackwood Productions LLC, Trick or Beats – Day 2 concert, Sunset Cove Amphitheater, for the period of November 1, 2014, through November 2, 2014; and

 

C) Blackwood Productions LLC, Sy Schatzberg and the Gold Coast Dance Band concert, Canyon Town Center Amphitheater, on November 15, 2014.

 

Summary: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item.  The Sound and Light Production Services Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 2009-0592, amended by Resolutions 2010‑0645 and 2014‑0167, and are now being submitted to the Board to receive and file. District 5 (AH)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

M.        PARKS & RECREATION (Cont’d)

 

3.         Staff recommends motion to receive and file:  the following original executed Entertainment Contractor Agreements for two community events:

 

A)  Sy Schatzberg, Sy Schatzberg and the Gold Coast Dance Band concert, Canyon Town Center Amphitheater, on November 15, 2014; and

 

B) Sidney Parker, The Sid Parker Orchestra concert, Canyon Town Center Amphitheater, on December 6, 2014.

 

Summary:  The Parks and Recreation Department produces cultural activities to promote the quality of life in the communities it serves.  The Parks and Recreation Department produced two popular cultural events at the Canyon Town Center Amphitheater.  These events were attended by an estimated 800 people and generated positive support and goodwill for the County.  A sponsorship from GL Homes offset the expenses of the concert at the Canyon Town Center Amphitheater. In accordance with County PPM CW‑O‑051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item. The Entertainment Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/ Assistant Director of the Parks and Recreation Department in accordance with Resolution 2008-1109, amended by Resolutions 2010‑0644 and 2014-0168, and are now being submitted to the Board to receive and file. District 5 (AH)

 

 

4.         Staff recommends motion to receive and file:  the following original executed First Amendment to Independent Contractor Agreement and original executed Independent Contractor Agreements:

 

A) Marya Willis Glowka, US Diving Coach, North County Aquatic Complex, for the period November 1, 2014, through December 31, 2014;

 

B) Dennis G. Mobley, Adult Soul Line Dancing Instructor, Westgate Recreation Center, for the period January 7, 2015, through April 22, 2015; and

 

C) Derek Jones, US Diving Coach, North County Aquatic Complex, for the period January 1, 2015, through September 30, 2015.

 

Summary: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File Agenda Item.  These Independent Contractor Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 94-422, amended by Resolutions 2002-2103, 2007-0409, and 2012-0168, and are now being submitted to the Board to receive and file. Districts 1 & 7 (AH)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

M.        PARKS & RECREATION (Cont’d)

 

5.         Staff recommends motion to approve: a non-standard Amphitheater Rental Agreement with JM Family Enterprises, Inc., for a company picnic event on February 21, 2015, at Sunset Cove Amphitheater.  Summary:  The Parks and Recreation Department (Department) utilizes a standard Amphitheater Rental Agreement which is executed at the Department level.  However, non-standard Amphitheater Rental Agreements are sometimes required to satisfy the specific requirement terms of a given renter.  JM Family Enterprises, Inc. has requested modifications to the approved standard Amphitheater Rental Agreement language.  The modifications clarify the responsibilities and expectations of the County and JM Family Enterprises, Inc., for issues such as cancellation and postponement, minimum and maximum attendance, photography and recording rights, and compliance with public entity crimes certification. County net revenues generated from the company picnic event total $4,465. District 5 (AH)

 

 

6.         Staff recommends motion to receive and file:  the following original executed Amphitheater Rental Agreements:

 

A)  Diamond Food & Entertainment LLC, Trick or Beats – Day 1 concert, Sunset Cove Amphitheater, for the period October 30, 2014, through November 1, 2014;

 

B)  Diamond Food & Entertainment LLC, Trick or Beats – Day 2 concert, Sunset Cove Amphitheater, for the period November 1, 2014, through November 2, 2014;

 

C)  Wellness Resource Group, Senior Health and Wellness Fair, Canyon Town Center Amphitheater on November 1, 2014; and

 

D) Jewish Community Center of the Greater Palm Beaches, Inc., Community Hanukkah Candle Lighting, Canyon Town Center Amphitheater on December 21, 2014.

 

Summary: In accordance with County PPM CW-O-051, all delegated contracts/agreements/grants must be submitted by the initiating Department as a Receive and File agenda item.  The Amphitheater Rental Agreements have been fully executed on behalf of the Board of County Commissioners (Board) by the County Administrator/Director/Assistant Director of the Parks and Recreation Department in accordance with Resolution 2009‑0335, amended by Resolutions 2009‑1807, 2012‑1715 and 2014‑0166, and are now being submitted to the Board to receive and file.  These events help to offer a balanced schedule of events which promote the quality of life in the communities we serve.  An estimated 3,000 persons attended the events produced under these Amphitheater Rental Agreements. District 5 (AH)

 


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

M.        PARKS & RECREATION (Cont’d)

 

7.         Staff recommends motion to approve: First Addendum to Authorized Provider Agreement, R2013-0288 dated March 12, 2013, with the American National Red Cross (Red Cross) to allow the County to participate as one of 50 communities nationwide in the Red Cross Aquatic Centennial Initiative program to provide swimming lessons to underserved populations. Summary:  The Red Cross is celebrating 100 years of Water Safety and has set a goal to reduce the number of drownings in the United States by 50% in 50 key markets. Palm Beach County has been selected as one of those markets. This is a three-year initiative to work in partnership to teach children and adults to swim, who would not otherwise participate in swimming lessons. This First Addendum to the Authorized Provider Agreement R2013-0288 allows Palm Beach County to participate in Red Cross’s Centennial Campaign to reduce drowning by 50% in 50 key markets. Participation in this initiative will help generate and retain enrollment in our swimming lessons, provide hands-on CPR and rescue skills to parents and caregivers, and ultimately help reduce the number of drownings in our community.  As a participant in the initiative, the County will receive support for program fees for participants in swimming lessons as well as lifeguard training and water safety instructor programs.  The Red Cross will also provide the teaching and marketing materials at no cost to the County. Countywide (AH)

 

 

S.        FIRE RESCUE

 

1.         Staff recommends motion to receive and file: one original standard Interlocal Agreement for Swimming Lessons with the City of Palm Beach Gardens.  Summary: On September 27, 2005, the Board adopted Resolution Number R2005-1906 authorizing the County Administrator, or his designee (the Fire Rescue Administrator) to execute standard agreements with municipalities and independent contractors to provide swimming lessons to members of the public through the Palm Beach County Drowning Prevention Coalition’s Learn to Swim Program.   Pursuant to Countywide PPM CW-O-051, one standard County agreement that has been executed by the County Administrator, or his designee (the Fire Rescue Administrator) is being submitted as a receive and file agenda item for the Clerk’s Office to note and receive. Countywide (PK)

 

 

 

2.         Staff recommends motion to receive and file: one original Business Associate Agreement with oPEN Incorporated, d/b/a SafetyPad, effective October 1, 2014. Summary:  oPEN Incorporated, d/b/a SafetyPad, produces a sole source electronic patient care reporting (ePCR) product that interfaces with Fire Rescue’s current fire data management (FDM) system.  An Invitation for Bid has been issued by Purchasing to procure the SafetyPad product from a SafetyPad distributor.  Prior to the review of proposals or selection of a successful bidder, a Business Associate Agreement between the County and SafetyPad is required to share and test certain patient care data in the new ePCR environment.  oPEN Incorporated, d/b/a SafetyPad, has entered into a Business Associate Agreement executed by the Assistant County Administrator, pursuant to authority delegated by the Board of County Commissioners in Resolution Number 2003-0554. Pursuant to Countywide PPM CW-O-051, one standard Business Associate Agreement that has been executed by the Assistant County Administrator and oPEN Incorporated, d/b/a SafetyPad is being submitted as a receive and file agenda item for the Clerk’s Office to note and receive. Countywide (SB)


FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

U.        INFORMATION SYSTEMS SERVICES

 

1.         Staff recommends motion to approve: the Second Amendment to the Interlocal Agreement R2013-1673 with the Loxahatchee River Environmental Control District. SUMMARY:  The Loxahatchee River Environmental Control District (District) has an existing agreement with Palm Beach County (R2013-1673) for Network and GIS Hosting Services and wishes to amend this agreement to include network connectivity for two additional locations.  The District will pay $1,200 annually to the County for these additional network connections, as well as a one-time estimated cost of $59,782 for installation.  The Florida LambdaRail LLC has approved connection of the District to the Florida LambdaRail network. District 1 (PFK)

 

 

2.         Staff recommends motion to:

 

A) approve a Software License and Professional Agreement with the Government of the U.S. Virgin Islands for a period of two years from October 1, 2014 to September 30, 2016, for the continued development and maintenance of a Business License Web Application which will generate revenues to Palm Beach County (the “County”) in the amount of $328,000 ($164,000 per year); and

 

B) authorize the County Administrator or his designee, to sign an Exercise of Renewal Option Form for future time extensions that do not change the scope of work or terms and conditions.

 

SUMMARY:  The Government of the U.S. Virgin Islands wishes to continue a Software License and Professional Services Agreement with Information Systems Services (ISS) in order to provide maintenance, enhancements and support for the Business License Web Application.  Under this Agreement, ISS will provide professional services for application development for a fee not to exceed $108,200, and will host the application and database on an existing enterprise server.  Thereafter, the agreement specifies that the Virgin Islands will pay the County a monthly software lease fee of $1,650 and an application hosting services fee of $3,000.  The Agreement provides for two additional one-year renewals. Countywide (PFK)

 

 

3.         Staff recommends motion to approve:

 

A) AT&T IP Flexible Reach Pricing Schedule for the provision of communications services required for the implementation of the Unified Communications/VoIP Project;

 

B) AT&T Managed Internet Service Pricing Schedule for the provision of communications services required for the implementation of the Unified Communications/VoIP Project; and

 

C) Addendum to AT&T ILEC Interstate Pricing Schedule for the provision of communications services required for the operation of the County’s 800 Mhz radio system.

 

SUMMARY:  These Pricing Schedules establish a mechanism for the County to procure, as needed, communications services required for the implementation of the Unified Communications/VoIP Project by: 1) providing Session Initiation Protocol (SIP) Trunking and other VoIP-related dial tone services, 2) providing backup internet access for the UC system, and 3) enhancing the operation of the County’s 800Mhz radio system.  These Pricing Schedules will be appended to the existing AT&T Master Agreement, No. 133405UA, approved by the Board of County Commissioners June 30, 2009 (R2009-1055). Countywide (PFK)

 

 

FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

U.        INFORMATION SYSTEMS SERVICES (Cont’d)

 

4.         Staff recommends motion to approve: increase of estimated cost associated with the 4th Maintenance Services Schedules (R2014-0102 and R2014-0103) to the Master Services Agreement with AT&T (R2009-1055) for the maintenance and purchase of equipment and other services pertaining to the County’s Meridian telephone systems in the amount of $5,000, for a new total of $239,049 for the period February 1, 2014, through February 1, 2015. SUMMARY: The 4th Maintenance Services Schedules provide quotes for the total cost of maintenance services and an estimated cost for purchase of telephone equipment and other PBX-related services for the Meridian telephone systems located at the Judicial Center Complex and Airport Center.  Emergency repairs to the Meridian System power supply system serving the Governmental Center and main Courthouse exceeded the original $20,000 estimated spending request by $5,000; therefore, requiring an increase in spending authority.  AT&T has offices in Palm Beach County. Countywide (PK)

 

 

X.        PUBLIC SAFETY

 

1.         Staff recommends motion to receive and file: Amendment No. 2 to the Contract for Consulting/Professional Services with Byron V. Reid, DVM, an individual, d/b/a Byron Reid & Associates V.M.D.P.A., for on-call veterinary services for large animals in an amount not to exceed $10,000 for the period retroactive to January 15, 2015, through January 14, 2016. SUMMARY:  This Amendment is the second renewal of the on-call veterinary services for large animals contract with Byron Reid & Associates V.M.D.P.A. The Animal Care and Control Division is required to provide appropriate and necessary veterinary services for sheltered animals.  This Amendment will provide part-time relief and emergency “on-call” professional medical services for sheltered animals on an as needed basis.  This is the second renewal of the Contract entered into on January 15, 2013 (R2013-0083).  On January 14, 2014, the County Administrator or his designee, on behalf of the Board of County Commissioners, was authorized to execute and make necessary minor amendments that do not change the scope of work or terms and conditions of this Contract (R2014-0084). Countywide (SF)

 

 

Z.         RISK MANAGEMENT 

 

1.         Staff recommends motion to receive and file: an executed Contract for Consulting/Professional Services by and between Palm Beach County and Cardiology Partners, P.L., LLC, with a not-to-exceed annual cost of $12,000 for the term beginning December 29, 2014, through December 29, 2015. SUMMARY: This exempt Contract for professional medical services has been fully executed on behalf of the Board of County Commissioners by the Director of Purchasing under the authority of Chapter 2, Article III, Division 2, Part A, Sections 2-51 through 2-58, Palm Beach County Code for a one year term with four annual options to renew. The Contract is for professional stress testing services for newly hired Fire Rescue personnel as part of a comprehensive pre-employment physical. Countywide (HH)

 


FEBRUARY 3, 2015

 

3.         CONSENT AGENDA APPROVAL

 

AA.      PALM TRAN

 

1.         REVISED TITLE (2nd): Staff recommends motion to approve: one reappointment and one appointment as At-Large members to the Palm Tran Service Board (PTSB) for the following terms:

 

Nominee                     Category, Seat Number         Term to Expire           Nominated By

Reappoint

Cathy Alice Koyanagi   Rep. with Extensive                 March 11, 2017           Mayor Vana

Paratransit Experience                                     Comm. Abrams

Seat 12                                                                        Comm. McKinlay

Comm. Taylor

Comm. Valeche

                                                                                                                                    Comm. Burdick

Appoint

Andre Cadogan            Citizen at Large, Seat 11          June 2, 2017               Comm. Abrams

Comm. McKinlay

Comm. Taylor

Comm. Valeche

Comm. Burdick

 

Summary: The Palm Tran Service Board is composed of 13 At-Large members with specific seat categories.  There are currently four vacancies on the Board.  A memo dated January 14, 2015 was circulated to the Board of County Commissioners requesting support of Ms. Koyanagi and Mr. Cadogan’s appointments to fill two vacancies and requesting additional nominees.  No additional nominations were received. Countywide (DR)

 

CC.     INTERNAL AUDITOR

 

1.         Staff recommends motion to reappoint: David Rosenstein to Seat 2 on the Internal Audit Committee. SUMMARY: Mr. Rosenstein was automatically removed from the Internal Audit Committee in December 2014 due to excessive absences during 2014.  Mr. Rosenstein was appointed to the Committee in September 2010 and attended 17 of the 18 meetings from that time to the end of 2013.  The Audit Committee considered Mr. Rosenstein's request to be reappointed at its December 17, 2014 meeting and unanimously agreed to recommend his reappointment to the County Commission.  If the County Commission approves this reappointment Mr. Rosenstein will serve out the remainder of his current term on the Committee which expires September 30, 2016.  Countywide (PFK)

 

 

2.         Staff recommends motion to receive and file:

 

A) Audit report reviewed by the Audit Committee at its December 17, 2014 meeting as follows:

 

1)   2015-01 Risk Management - Data Exchange Memorandum of Agreement with Florida Department of Highway Safety; and

 

B)  Audit recommendation status follow-up report as of September 30, 2014 reviewed by the Audit Committee at its December 17, 2014 meeting.

 

SUMMARY: Ordinance 2012-011 requires the Internal Audit Committee to review audit reports prior to issuance.  Ordinance 2012-012 requires the County Internal Auditor to send those reports to the Board of County Commissioners. At its meeting on December 17, 2014, the Committee reviewed and authorized distribution of the audit report. The Committee also reviewed and authorized distribution of the Audit Recommendation Status Follow-up Report as of September 30, 2014.  We are submitting these reports to the Board of County Commissioners as required by the Ordinance. Countywide (PFK)

 

 

 

FEBRUARY 3, 2015

 

 

3.         CONSENT AGENDA APPROVAL

 

 

DD.     SUPERVISOR OF ELECTIONS

 

1.         Staff recommends motion to approve: Precinct boundary changes submitted by Susan Bucher, Supervisor of Elections, as required by section 101.001(1), Florida Statutes.  Summary:  Precinct boundary changes as indicated. Countywide (DW)

 

 

 

 

* * * * * * * * * * * *


FEBRUARY 3, 2015

 

 

4.         REGULAR AGENDA

 

 

A.         ADMINISTRATION

 

1.         Staff:

 

A) requests Board direction regarding a request by the Town of Loxahatchee Groves for the County to sell a 1.34 acre parcel of land within the County’s Loxahatchee Groves Park to the Town for $20,000, or at the staff recommended amount of $50,000, as the Town wishes to purchase the existing Central Chamber of Commerce office building on the site;

 

B) recommends motion to adopt a Resolution authorizing the sale of the 1.34 acre parcel to the Town of Loxahatchee Groves at the price approved by the Board; and

 

C) recommends motion to approve a County Deed conveying the 1.34 acre parcel to the Town of Loxahatchee Groves.

 

SUMMARY:  The County’s 30+/- acre Loxahatchee Groves Park is located on the north side of Southern Blvd. at the intersection of “F” Road in Loxahatchee Groves.  The County has leased a 1.34 acre parcel within the Park to the Palms West (now Central) Chamber of Commerce since 1990 (R90-2082). The Chamber constructed a 3,700 square foot building with offices, a welcome center and a public meeting room.  The term of the lease runs until 2030 and rent is $1/year.  Recently, the Chamber decided to relocate and has negotiated a sale of its building to the Town of Loxahatchee Groves for $460,000, with the Town proposing to pay the County $20,000 for the land.  As the County owns the underlying land, a sale of the building requires the County to either allow an assignment of the Chamber’s lease or conveyance of title to the land to the Town.  The Town will only accept fee simple title to the land.  The land (not including building) is assessed by the Property Appraiser’s Office at $180,000 ($135,000/acre).  Staff obtained an appraisal of the property under its current Park/Park and Recreation land use and zoning which valued the property at $20,000.  Staff does not support the Town’s offer of $20,000 and recommends that the Board require payment of at least $50,000 for the property, which represents a compromise for the office use of the park property.  If the Board approves the sale of this property to the Town, then Staff recommends approval of the Resolution and County Deed at the price determined by the Board.  The County Deed imposes restrictions limiting use of the property by the Town for public purposes and prohibits sale of the property to a non governmental entity, without the County’s consent. (PREM) District 6 (HJF)

 

 

2.         Staff recommends motion to adopt: a Resolution of the Board of County Commissioners of Palm Beach County, Florida, expressing its’ objection to the postponement of the construction funding for State Road 7 from 60th Street to Northlake Boulevard to Fiscal Year 2020 and requesting that the funding for the construction of the State Road 7 segment from 60th Street to Northlake Boulevard be programmed such that it would be available after July 1, 2016.  SUMMARY:  This Resolution will confirm that Palm Beach County is objecting to the Florida Department of Transportation’s action to postpone the construction funding from Fiscal Year 2016 to Fiscal Year 2020. Districts 1, 2 & 6 (MRE)

 

 

3.         ADD-ON: Staff recommends

 

A) Approval of a term sheet which identifies the key provisions of an Interlocal Agreement (Agreement) with the City of West Palm Beach (City) to facilitate the development of a two-team spring training facility (Facility) for Washington Nationals and Houston Astros (collectively Teams); 

 

B) Authorization to commence negotiations of an Interlocal Agreement with the City of West Palm Beach; and

 

C) Authorization to commence negotiations of a Developer Agreement and Facility Use Agreement with the Teams.

 

Summary  On December 16, 2014, the Board directed Staff to commence negotiations with the City which will provide for the development of a two team spring training facility on City owned property at the SE corner of Haverhill Rd and 45th Street. This term sheet is the starting point for an Agreement with the primary purpose to; 1) provide property (the Stadium Property) for the development of the Two Team Major League Baseball Spring Training Facility (Facility) on a manner consistent with the City’s protection of its water supply, 2) provide the City with ownership of property downtown presently owned by the County critical to its redevelopment and economic development objectives, and 3) allow for the construction of a City Park at the Teams sole expense immediately adjacent to the Stadium Property. The two main components of the Agreement will; 1) exchange the 1.8 acres of the County owned land on Government Hill for 143 acres of City property, 2) provide the provisions by which the Teams (through its’ agreements with the County) will be solely responsible for the development of a City Park on Haverhill Rd. The City is considering this term sheet at their February 2, 2015 City Council Meeting. With favorable consideration of the term sheet by the City and County, Staff will commence negotiations on the three agreements which will all need to be considered for approval at the same time in the future.  Countywide/District 7 (JM)


FEBRUARY 3, 2015

 

 

4.         REGULAR AGENDA

 

 

B.        ENVIRONMENTAL RESOURCES MANAGEMENT

 

1.         Staff recommends motion to approve on preliminary reading and advertise for public hearing on March 10, 2015 at 9:30 a.m.:  an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, to be known as the Palm Beach County Petroleum Contamination Cleanup Criteria Ordinance; amending Section 11-294 (ordinance supplemental to federal and state law); amending Section 11-295 (Definitions); amending Section 11-296 (adoption of Florida Administrative Code by reference); amending Section 11-297 (Violations, Enforcement; Penalties); providing for repeal of laws in conflict; providing for savings clause; providing for severability; providing for inclusion in the code of laws and ordinances; providing for captions and providing for an effective date. SUMMARY:  This Ordinance revises Countywide Ordinance No. 2009-018 which was approved by the Board of County Commissioners (BCC) on July 21, 2009.  The Ordinance is revised to replace reference to Chapter 62-770, Florida Administrative Code (F.A.C.) which was repealed by the Florida Legislature on June 12, 2013, with reference to Chapter 62-780, F.A.C., which was adopted by the Florida Department of Environmental Protection on February 4, 2014.  Other than amendments to correctly reference revised state rule nomenclature, there are no material changes to the Ordinance. In accordance with PPM No. CW-O-041 (Countywide Ordinances:  Applicability and Notification to Municipalities), the amended Ordinance was presented to the Palm Beach County League of Cities on June 25, 2014 and approved by the League’s General Membership on June 25, 2014. Countywide (SF)

 

 

2.         Staff recommends motion to approve on preliminary reading and advertise for public hearing on March 10, 2015 at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, to be known as the Palm Beach County Pollutant Storage Tank System Compliance Ordinance; providing for a Short Title; Applicability; Authority; providing a Purpose; providing for Definitions; providing that Ordinance is supplemental to federal and state law; providing for adoption of Florida Administrative Code by reference; providing for Violations; Enforcement; Penalties; providing for repeal and replacement of Ordinance 2003-020; providing for repeal of laws of conflict; providing for savings clause; providing for severability; providing for inclusion of the code of laws and ordinances; providing for captions and providing for an effective date.  SUMMARY:  This Ordinance replaces Countywide Ordinance No. 2003-020 which was approved by the Board of County Commissioners on May 20, 2003.  The previous Ordinance repeated State rules regarding pollutant storage tanks.  The proposed Ordinance incorporates by referencing the pertinent state rules.  There are no material changes which affect the regulated community.  The Ordinance adopts State regulations for Underground and Aboveground Storage Tanks Systems Regulations, Chapters 62-761 and 62-762, F.A.C. into a County ordinance allowing existing language and future revisions by the State to be automatically adopted by reference.  The most current amendments to Chapters 62-761 and 62-762, F.A.C., are incorporated by reference. In accordance with PPM No. CW-O-041 (Countywide Ordinances:  Applicability and Notification to Municipalities), the new Ordinance was presented to the Palm Beach County League of Cities on June 25, 2014 and approved by the League’s General Membership on June 25, 2014.  Countywide (SF)

 


FEBRUARY 3, 2015

 

 

4.         REGULAR AGENDA

 

 

C.        FIRE RESCUE

 

1.         Staff recommends motion to approve:

 

A) an Emergency Services Agreement for Mutual Assistance, Automatic Aid, and Dispatch Services with the City of Delray Beach (City) for a ten year period beginning April 1, 2015; and

 

B)  a Budget Transfer of $468,138 from the County’s General Fund (0001) Reserves to the Fire Rescue Main MSTU Fund (1300) to fund the purchase of equipment necessary to provide dispatch services to the City; and

 

C) a Budget Transfer of $139,833 from the Fire Rescue Main MSTU Fund (1300) contingency reserves to establish the appropriation budget for the designated purchase; and

 

D) a Budget Amendment of $468,138 in the Fire Rescue Main MSTU Fund (1300) which will recognize the revenue from the County’s General Fund (0001) and establish the additional appropriation budget to fund the designated purchase.

 

Summary:  In an effort to enhance the provision of fire-rescue services, the Board of County Commissioners authorized the Fire Rescue Department to provide countywide communications services effective June 1, 2005.  This Agreement provides for contractual commitment for dispatch services to the City as part of the Countywide Common Dispatch program, in addition to the existing mutual assistance and automatic aid relationship.  This Agreement further authorizes the parties’ respective Fire Chiefs to enter into Letter(s) of Understanding to develop plans and procedures for dispatch and automatic aid/closest unit response.  This Agreement replaces and terminates the existing Emergency Services Agreement for Mutual Assistance and Automatic Aid with the City dated October 1, 2009 (Contract No. R2009-1532). Districts 4, 5 & 7 (SB)

 

 

D.        PUBLIC SAFETY

 

1.         Staff recommends motion to ratify: the Mayor’s signature on the Memorandum of Agreement with the United States Coast Guard Research and Development Center (CO-USCG-RDC) to utilize Palm Beach County’s Next Generation 911 (NG911) technology to provide Global Positioning System (GPS) location information utilizing our NG911 system data for smart phone maritime users. SUMMARY:  The CO-USCG-RDC would like to team with the Palm Beach County 911 group to test the ability of the Next Generation 911 system in the County to provide exact location data, via GPS, of mariners dialing 911 from a smart phone. Countywide (JB)

 


FEBRUARY 3, 2015

 

 

4.         REGULAR AGENDA

 

 

D.        PUBLIC SAFETY (Cont’d)

 

2.         Staff recommends motion to approve:

 

A) a Budget Transfer of $125,000 from the Domestic Violence Trust Fund to the General Fund to offset County funding to the Palm Beach County’s Sheriff’s Office; and

 

B) a Budget Amendment of $125,000 in the General Fund to recognize the transfer from the Domestic Violence Trust Fund and allocate funding to the Drug Court Programs.

 

SUMMARY:  Historically, the Drug Court programs (Adult, Juvenile, Family, and Civil) have been funded by various funding sources such as Drug Abuse Trust Fund, Crime Prevention Trust Fund, and various grants.  In the last several years, the amount of revenue collected by these funding sources has significantly declined.  For FY 2015, the total annual cost to operate and maintain an adequate level of service for the four Drug Court programs is $879,000.  Currently, there is a shortfall of $209,000 from various funding sources to support the Drug Court programs.  The shortfall can be resolved by transferring (on a one-time basis) $125,000 in available funds from the Domestic Violence Trust Fund to the General Fund to offset County funding to the Palm Beach County Sheriff’s Office existing costs of incarcerated persons for domestic violence.  In turn, the County can then use the available $125,000 in ad valorem funds to help offset the Drug Court program shortfall. By transferring $125,000 out of the Domestic Violence Trust Fund, an estimated balance of $183,000 will remain in the fund by October 1, 2015.  Pursuant to Florida Statute 938.08, funds collected in the Domestic Violence Trust Fund can be used to defray the costs of incarcerating persons for domestic violence.  The remaining balance of $84,000 will come from the FY 2014 balance brought forward of $74,000 in the Crime Prevention Trust Fund and $10,000 in the Drug Abuse Trust Fund.  The Drug Court budgets will reflect this amount once the balance brought forward amendments are processed in March 2015 by the Office of Financial Management and Budget. Countywide (JB)

 


FEBRUARY 3, 2015

 

 

4.         REGULAR AGENDA

 

 

E.        FACILITIES DEVELOPMENT & OPERATIONS

 

1.         Staff recommends motion to approve: a Deposit Receipt and Contract for Sale and Purchase with Village Professional Park, LLC, a Florida limited liability company, for the sale of approximately 9.92 acres of vacant land located west of State Road 7 and north of Forest Hill Boulevard for $1,150,000.  SUMMARY:  The County owns approximately 9.92 acres of surplus vacant land located west of State Road 7 and north of Forest Hill Boulevard which is part of the Village of Wellington’s planned Medical Arts District. The property is essentially landlocked with questionable access, is low lying/wet and is believed to contain jurisdictional wetlands within a large portion of the property. In 2008, Staff issued an Request for Proposal (RFP) which resulted in bids of $100,000 and $399,280 which were rejected.  In preparation for issuing a new RFP, Staff obtained two recent appraisals of the property which valued the property as a standalone parcel at $375,000 ($37,802/acre) and $380,000 ($38,306/acre), and also appraised the market value to the adjoining owner at $925,000 ($93,246/acre) and $960,000 ($96,774/acre).  Staff issued a new RFP in December 2014.  Three proposals were received: Thomas Hughes in the amount of $400,000; James J. Ward, III in the amount of $1,000,192; and Village Professional Park, LLC in the amount of $1,150,000. Staff recommends award to the highest responsive bidder, Village Professional Park, for the proposed price of $1,150,000.  The property is being sold “as is” without contingencies. Closing is to occur within 45 days of Board approval.  The County will retain mineral and petroleum rights in accordance with Florida Statutes Section 270.11, but will not retain rights of entry and exploration.  The County will provide at the County’s expense a title policy insuring the marketability of title to the property. Village Professional Park provided a Disclosure identifying Roger Fina as 100% owner of Village Professional Park.  Roger Fina is also a principal of the owner of the adjacent property. This sale must be approved by a Supermajority Vote (5 Commissioners). (PREM) District 6 (HJF)

 


 

FEBRUARY 3, 2015

 

 

4.         REGULAR AGENDA

 

 

E.        FACILITIES DEVELOPMENT & OPERATIONS (Cont’d)

 

2.         Staff recommends motion to approve: the Palm Beach County Public Safety Radio P25 Migration Path Recommendation Report.  SUMMARY:  The P25 Migration Path Recommendation Report (Report) recommends that the County proceed with a full system replacement while maintaining the operation of the existing system for 6-12 months and contains specific recommendations regarding redundancy and interoperability which will form the basis for the functional specifications contained in the future Request for Proposals (RFP). Included is a recommendation that the County interface the existing radio system to the new P25 system via an ISSI connection.  This ISSI connection will allow the interoperability partners additional time to procure new P25 radios, provide additional flexibility in cutover, and provides a fair and level playing field for the future RFP as all vendors must interface to the existing system via an ISSI connection. The Report recommends that ISSI connection be implemented concurrent with the West Palm Beach’s (WPB) cut-over to a P25 system which is currently estimated to be implemented 9-12 months prior to the County’s new system becoming operational.  This will eliminate WPB’s need for an interim interoperability solution between the County and WPB systems and provides access to the Municipal Public Safety Communications Consortium (MPSCC) OpenSky users through the same ISSI connection. WPB has already contracted for its proprietary ISSI interface (to Harris) and the County will have to make a sole source procurement for its proprietary ISSI to Motorola.  It is recommended that the County negotiate a price with Motorola now to ensure that the County receives a competitive cost, regardless of the outcome of the RFP. The Report was distributed to P25 system vendors for review and their comments, and responses to those comments, are incorporated into the Report. The Report was also distributed to the municipalities and interoperability partners for comment, but none were received. The vendors, municipalities and interoperability partners will also be given an opportunity to review and comment on the draft RFP prior to it being advertised. (FDO Admin) Countywide (JM)


FEBRUARY 3, 2015

 

 

4.         REGULAR AGENDA

 

 

 

 

THIS PAGE LEFT BLANK INTENTIONALLY

 

 

 

* * * * * * * * * * * *


FEBRUARY 3, 2015

 

 

5.         BOARD APPOINTMENTS

 

 

 

A.        COMMISSION DISTRICT APPOINTMENTS

 

 

 

* * * * * * * * * * * *


FEBRUARY 3, 2015

 

 

6.         MATTERS BY THE PUBLIC – 2:00 P.M.

 

 

 

 

* * * * * * * * * * * *

 


FEBRUARY 3, 2015

 

 

7.         STAFF COMMENTS

 

 

A.        ADMINISTRATION COMMENTS

 

 

 

 

 

 

B.        COUNTY ATTORNEY

 

 

 


FEBRUARY 3, 2015

 

 

8.         COMMISSIONER COMMENTS

 

 

A.        District 1 – COMMISSIONER HAL R. VALECHE

 

 

 

 

 

 

B.        District 2 – COMMISSIONER PAULETTE BURDICK

 

 

 

 

 

 

 

C.        District 3 - COMMISSIONER SHELLEY VANA, MAYOR

 

 

 

 

 

 

 

D.        District 4 – COMMISSIONER STEVEN L. ABRAMS

 

Request approval to present off-site a Proclamation declaring March 2015 as “Multiple Myeloma Awareness Month” in Palm Beach County.

 

 

 

 

E.        District 5 - COMMISSIONER MARY LOU BERGER, VICE MAYOR

 

 

 

 

 

F.         District 6 - COMMISSIONER MELISSA MCKINLAY

 

 

 

 

 

 

G.        District 7 - COMMISSIONER PRISCILLA A. TAYLOR

 

 

 

 

 

 

9.         ADJOURNMENT

 

"If a person decides to appeal any decision made by this Commission with respect to any matter considered at this meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."