October 22, 2013 – 9:30 a.m.
FINAL
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
ADDITIONS,
DELETIONS, & SUBSTITUTIONS
OCTOBER 22, 2013
PAGE ITEM
14 3E-6 REVISED TITLE: Staff
recommends motion to approve: Contracts
for Provision of Services with the below-listed agencies, for the period
October 1, 2013, to September 30, 2014, in an amount totaling $319,524 $303,095
funded by the Federal fiscal year 2013-2014 Emergency Solutions Grant:
A) Adopt-A-Family of the Palm Beaches, Inc. in
the amount of $71,695 for financial assistance and support;
B) Aid to Victims of Domestic Abuse, Inc. in the
amount of $21,096 for emergency shelter
to victims of domestic abuse and their children;
C) The Center for Family Services of Palm Beach County,
Inc. in the amount of $44,126
for emergency shelter and support services to homeless families and for
homeless prevention assistance to families who are at risk of becoming
homeless;
D) Children’s Case Management Organization, Inc.
d/b/a Families First of Palm Beach County in the amount of $14,112 for
emergency shelter services to pregnant and parenting families who are homeless
and for emergency rental and utility assistance to families who are at risk of
becoming homeless;
E) The Children’s Home Society of Florida in the
amount of $12,239 for transitional and emergency shelter and related services;
F) The Children’s Place at Home Safe, Inc. in
the amount of $16,429 for residential housing to homeless abused and/or
neglected children;
G) F) Coalition for Independent Living Options, Inc. in the amount of $15,869
for emergency rental assistance
and utility assistance to disabled individuals/ households who are at risk of
becoming homeless;
H) G) Farmworker Coordinating Council
of Palm Beach County, Inc. in the amount of $3,880 for emergency rental and utility assistance to individuals
and families who are at risk of
becoming homeless;
I) H) The Lord’s Place, Inc. in the amount of $20,367 for transitional
shelter and support services to
homeless families;
J) I) The Lord’s Place, Inc. in the amount of $20,367 for transitional shelter
to homeless single men;
K) J) Vita Nova, Inc. in the amount of $49,873 for transitional
shelter and support services to
homeless youths and youth who are at risk of becoming homeless;
L) K) The Young Women’s Christian
Association of Palm Beach County, Florida in the amount of $9,701 for shelter to women and children who are
victims of domestic abuse; and
M) L) 211 Palm Beach/Treasure Coast, Inc. in the amount of $19,770 for the
administration of the Homeless Management Information System (HMIS). (Community
Services)
24 3I-8 MOVED TO
REGULAR (NOW 5H-1), REVISED
MOTION/TITLE & SUMMARY: Staff recommends motion to approve:
A) adopt a Resolution by the Board of County
Commissioners of Palm Beach County, Florida, recommending approval of Red Hawk
Fire & Security, LLC, a limited liability company, as a Qualified Target
Industry (QTI) business pursuant to s.288.108, Florida Statutes; providing for
local financial support for the Qualified Target Industry Tax Refund Program
not to exceed $24,500; and
B) approve an
Economic Development Incentive Grant Agreement with Red Hawk Fire &
Security, LLC in the amount of $24,500.
Summary: On April 2, 2013, the Board of County Commissioners (BCC) conceptually
approved a Job Growth Incentive (JGI) Grant in the amount of $24,500 for
Project Shield. This
Resolution discloses the company’s name, whose company name is Red
Hawk Fire & Security, LLC, which was previously referred to as Project Shield. In accordance with the Agreement, the company
will expand their existing financial headquarters in Boca Raton.…(DES)
30 3Q-2 DELETED: Staff
recommends motion to: A) receive and file 1) a Florida Department of Law
Enforcement (FDLE) grant award for $362,544 beginning October 1, 2013, through
September 30, 2014 to fund drug court, law enforcement and ex-offender reentry
programs;…(CJC) (Further staff review)
34 3X-5 DELETED: Staff recommends motion to: A) receive and file an executed Contract with the Florida
Council Against Sexual Violence (FCASV) (Contract No. 13RCP26) for the period
July 1, 2013, through June 30, 2016, to receive grant funding in the amount of
$46,134 for the first year (July 1, 3013 2013 to June 30, 2014)
to provide sexual battery recovery services;… (Public Safety) (Further staff review)
40 5F-1 DELETED: Staff requests direction on: continuation or suspension of County-operated and contracted Head Start/Early Head Start services due to failure of the federal government to appropriate funds and issue October 1, 2013, Head Start grant awards. (Community Services) (Federal funding restored)
42 5G-1 REVISED MOTION/TITLE & SUMMARY: Staff
recommends motion to:
A) approve a
Sale and Purchase Agreement (Agreement) with the South Florida Water Management
District (“SFWMD”) for the sale of 1,896 acres of the County’s Mecca property
for $26,000,000; and
B) adopt a Resolution authorizing the Sale of the
Mecca Property to SFWMD without reservation of mineral rights.
SUMMARY: Consistent with Board direction from the
May 21, BCC meeting, this Agreement provides for the sale of the Mecca Property
to the SFWMD at the County’s appraised value of $26M. The County will retain
title to the 22.7 acres upon which WUD’s water plant was constructed. The County will also have the option to buy
back 98.55 acres of right-of-way for Seminole Pratt Whitney Road for
$14,000/acre. This Agreement was approved by the SFWMD’s Governing Board at its
October 10, 2013 meeting. SFWMD’s obligation to close under this Agreement is
contingent upon approval of this Agreement by the Governor, DEP and Legislative
Budget Commission. Closing is scheduled
to occur not later than December 16th of this year. The SFWMD approved a
separate Memorandum of Agreement with the Florida Fish and Wildlife
Conservation Commission (“FWCC”) for the conveyance of 150 acres of the Mecca
Property to FWCC for development of a public shooting
range, in exchange for FWCC granting SFWMD an easement over 150 acres within
the Corbett Wildlife Management Area required for SFWMD’s projects. While there still remain numerous details to
be worked out between SFWMD and FWCC: 1) SFWMD and FWCC Staff do not believe
there are any fatal flaws; and 2) County Staff believes that it is in the best
interest of both SFWMD and FWCC to complete an exchange. As such that there is
a high probability that FWCC will ultimately acquire the land it needs for the
shooting range. This sale must be
approved by a supermajority vote (5 Commissioners). (PREM) District
1 (HJF) (FDO)
42 5G-2 REVISED TITLE: Staff
recommends motion to approve: Amendment Number 3 to Interlocal Agreement
(R2007-0349) with the City of Riviera Beach for funding of improvements to the
City Marina, to extend the project completion date to December 1 31,
2013. (FDO)
45 8C ADD-ON: Request approval to present off-site, a Proclamation
declaring October 23 – 31, 2013 as “National Red Ribbon Week” in Palm Beach
County. (Sponsored by Commissioner Vana)
45 8G ADD-ON: Request approval to present
off-site, a Proclamation recognizing the 50th Anniversary of the
Orthodox Zion Primitive Baptist Church. (Sponsored by Vice Mayor Taylor)
NOTE: Items that were revised, added, deleted, or
backup submitted and were not listed on the addition/deletion sheet distributed
to the Board the prior day are noted with an asterisk (*).
BOARD OF COUNTY COMMISSIONERS
BOARD MEETING
PALM BEACH COUNTY, FLORIDA
OCTOBER 22, 2013
TUESDAY COMMISSION
9:30 A.M. CHAMBERS
1. CALL
TO ORDER
A. Roll
Call
B. Invocation
C. Pledge
of Allegiance
2. AGENDA
APPROVAL/SPECIAL PRESENTATIONS
A. Additions,
Deletions, Substitutions
B. Adoption
3. CONSENT
AGENDA (Pages 7 - 35)
4. PUBLIC HEARINGS - 9:30 A.M. (Pages 36 -
37)
5. REGULAR
AGENDA (Pages 38 - 42)
6. BOARD
APPOINTMENTS (Page 43)
7. STAFF
COMMENTS (Page 44)
8. COMMISSIONER
COMMENTS (Page 45)
9. ADJOURNMENT (Page 45)
* * * * * * * * * * *
OCTOBER 22, 2013
CONSENT AGENDA
A. ADMINISTRATION
Page 7
3A-1 Cooperative Agreement Amendment with U.S.
Department of Housing & Urban Development for processing and resolving
housing discrimination complaints
3A-2 Grants
to four non-profit agencies under the Handicapped Accessibility & Awareness
Program
Page 8
3A-3 First Amendment with Town of Jupiter Inlet
Colony to voluntarily assist in funding the Office of the Inspector General
3A-4 Agreement with the Cultural Council of Palm
Beach County relating to administration of Small and Emerging Organizations,
Children’s and Multicultural projects
B. CLERK & COMPTROLLER
Page 8
3B-1 Warrant
list
3B-2 Minutes
3B-3 Contracts
and claims settlements list
3B-4 Change
orders, work task orders, minor contracts, final payments, etc.
C. ENGINEERING & PUBLIC WORKS
Page 9
3C-1 First Amendment to Annual Traffic Signal
Contract with Gerelco Traffic Controls, Inc.
3C-2 Interlocal Agreement with City of Boynton
Beach regarding open cuts in County maintained rights-of-way
3C-3 Resolution
to accept maintenance of Lyons Road from West Atlantic Avenue to 945 feet north
3C-4 Deleted
3C-5 Work Task Order with Alan Gerwig &
Associates, Inc. for preparation of design plans and construction bid documents
for Sandlefoot Boulevard
3C-6 Work Task Order with Alan Gerwig &
Associates, Inc. for preparation of design plans and construction bid documents
for Southwest 3rd Street
Page 10
3C-7 Budget
Transfer to Rustic Lakes Drainage improvements at Northlake Boulevard
D. COUNTY ATTORNEY
Page 10
3D-1 Resolution approving Tax Collector’s proposed
Central Palm Beach County Service Center as a branch office for the conduct of
County business
E. COMMUNITY SERVICES
Page 10
3E-1 Ratify Mayor’s signature on Community
Service Block Grant Agreement with Florida Department of Economic Opportunity
to provide self-sufficiency services
Page 11
3E-2 Agreements with four public and/or
non-profit agencies to provide various training services to low-income
participants serviced by the Community Services Department
3E-3 Ratify Mayor’s signature on Phase 31
Emergency Food and Shelter Grant Application with the United Way of Palm Beach
County for provision of shelter, rental and utility payments
Page 12
3E-4 Ratify Mayor’s signature on FY 2014
Refunding Grant Application with U.S. Department of Health & Human Services
for Head Start/Early Head Start Programs
3E-5 Amendments and Contracts for Provision of
Financial Assistance with 16 agencies for various social services programs
Page 14
3E-6 Contracts
for Provision of Services with 13 agencies for various social services programs
OCTOBER 22, 2013
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
E. COMMUNITY SERVICES (Cont’d)
Page 15
3E-7 Deleted
3E-8 Notice of grant award from Department of
Health & Human Services for additional Ryan White Program funding
3E-9 Ratify Mayor’s signature on Florida
Department of Education 2013 General Assurances, Terms and Conditions relating
to participation in the Farmworker Jobs & Education Program
Page 16
3E-10 Amendments to three Ryan White contracts
allocating additional funding for medical and supports services to residents
living with HIV/AIDS
F. AIRPORTS
Page 16
3F-1 Receive
and file Federal Aviation Administration Grant Agreement for Wetland Wildlife
Mitigation at North Palm Beach County General Aviation Airport
Page 17
3F-2 Receive
and file one Extension of Time to Joint Participation Agreement with FDOT for
Concourse C security improvements at PBIA
3F-3 Receive
and file Federal Aviation Administration Grant Agreement for design of the
Automatic Weather Observation System at Palm Beach County Glades Airport
3F-4 Receive
and file Federal Aviation Administration Grant Agreement for design of Air
Handler replacement; design of North-South Taxilane; and conduct an
Aeronautical Survey for Runway 14/32 at PBIA
Page 18
3F-5 Receive and file Summary of adjustments to
rental rates with the County’s Airport System
G. OFFICE OF FINANCIAL MANAGEMENT & BUDGET
Page 18
3G-1 Impact
Fee Review Committee appointment
3G-2 Budget
Amendment in the $13.18M Public Improvement Revenue Bonds (Max Planck project)
H. FACILITIES DEVELOPMENT & OPERATIONS
Page 19
3H-1 First
Amendment with Town of Lake Clarke Shores for radio maintenance services
3H-2 Second
Amendment with City of Coral Springs relative to the County’s 800 MHz radio system
3H-3 Deed
of Conservation Easement across a portion of Waterway Park in favor of SFMWD
Page 20
3H-4 Utility
Easement Agreement in favor of FPL for electric service to WUD’s Lift Station
164
3H-5 Bill of Sale to
transfer the title to three double-long modular classrooms to the City of
Delray Beach
3H-6 Resolution
repealing and replacing Resolution pertaining to Property Review Committee
Page 21
3H-7 Budget Transfer/Amendment No. 4 with Trillium
Construction, Inc. relating to refurbishing the Lazy River Ride and Play Pool
at Calypso Bay Water Park
I. ECONOMIC SUSTAINABILITY
Page 21
3I-1 Agreement
with City of Lake Worth for construction of bikeway/greenway on 5th
Avenue North utilizing Community Development Block Grant funding
Page 22
3I-2 Agreement
with City of Lake Worth for design and reconstruction of 7th Avenue
South utilizing Community Development Block Grant funding
3I-3 Allocation
of $1,000,000 for use as required local government match under the Florida
Housing Finance Corporation’s Housing Tax Credit Program
OCTOBER 22, 2013
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
I. ECONOMIC SUSTAINABILITY (Cont’d)
Page 23
3I-4 Amendment No. 2 to an Economic Development
Incentive Grant Agreement with ADT LLC
3I-5 Amendment No. 1 to a Job Growth Incentive
Grant Agreement with Digital Risk LLC
3I-6 Agreement
with Business Loan Fund of the Palm Beaches, Inc. for technical assistance and
business support services to small businesses
Page 24
3I-7 Receive
and file two Period of Performance Modifications from U.S. Department of Energy
for the Energy Efficiency and Conservation Block Grant Program
3I-8 Economic Development Incentive Grant
Agreement with Red Hawk Fire & Security, LLC
J. PLANNING, ZONING & BUILDING - None
K. WATER UTILITIES
Page 25
3K-1 Receive
and file six standard agreements or amendments for the Water Utilities
Department
3K-2 Work Authorization No. 3 with Cardinal
Contractors, Inc. for installation of a new degassifier and replacement of the
odor scrubber at WTP No. 3
Page 26
3K-3 Work Authorization No. 1 to annual asphalt
miling and resurfacing contract with Community Asphalt Corporation
3K-4 Second Amendment with City of Boynton Beach
for purchase and sale of bulk potable water
3K-5 Utility Work by
Highway Contractor Agreement with FDOT to adjust seven water/wastewater valve
boxes and 13 manholes relating to improvements to SR 715
Page 27
3K-6 Amendment No. 2 with
Aquifer Maintenance and Performance Systems, Inc. for System-wide Wellfield
Rehabilitation and Maintenance project
L. ENVIRONMENTAL RESOURCES MANAGEMENT
Page 27
3L-1 Grant Agreement with FDEP for retroactive
cost-sharing on the Coral Cove Dune Restoration project
M. PARKS & RECREATION
Page 27
3M-1 Receive
and file Project Agreement Amendment with FIND relating to design and
permitting of Bert Winters Park
Page 28
3M-2 Receive
and file Project Agreement Amendment with FIND relating to design and
permitting of Waterway Park
3M-3 Receive and file one Amphitheater Rental
Agreement
3M-4 Receive and file one Sound and Light
Production Services Contractor Agreement
Page 29
3M-5 Receive and file one Independent Contractor
Agreement
N. LIBRARY
- None
P. COOPERATIVE EXTENSION SERVICE - None
Q. CRIMINAL JUSTICE COMMISSION
Page 29
3Q-1 Ratify signature on submittal of four grant
proposals under the Edward Byrne Memorial Justice Assistance Grant Program
Page 30
3Q-2 Receive and file two annual Edward Byrne
Memorial Justice Assistance Grant Program awards
OCTOBER 22, 2013
TABLE OF CONTENTS
CONSENT AGENDA CONTINUED
R. HUMAN RESOURCES
Page 30
3R-1 Palm
Beach County’s 2013-2014 Affirmation Action Plan
S. FIRE RESCUE
Page 31
3S-1 Budget
Transfer to fund the purchase of a Quint aerial apparatus
3S-2 First Amendment with Health Care District of
Palm Beach County for purchase of pharmaceutical supplies and medications
T. HEALTH DEPARTMENT - None
U. INFORMATION SYSTEMS SERVICES
Page 31
3U-1 Agreement
with Nonprofits First, Inc. for network services
V. METROPOLITAN PLANNING ORGANIZATION - None
W. PUBLIC AFFAIRS - None
X. PUBLIC SAFETY
Page 32
3X-1 Receive and file two documents relating to
the Office of Violence Against Women Domestic Violence
Homicide Prevention Demonstration Initiative
3X-2 Receive
and file two Pre-doctoral Psychology Intern agreements
Page 33
3X-3 Receive and file the Norton Progressive After School Arts Community Education Agreement Form to
provide after school arts for youth attending the Highridge Family Center
3X-4 First Amendment with Emergency Specialists
of Wellington, LLC relating to forensic sexual assault examinations and medical
treatment services
Page 34
3X-5 Receive and file three contracts with the
Florida Council Against Sexual Violence providing
grant funding for sexual battery recovery services
Y. PURCHASING - None
Z. RISK MANAGEMENT - None
AA. PALM TRAN
Page 34
3AA-1 Contract with Center for Urban Transportation Research for a Palm
Tran bus system assessment in the Glades service area
Page 35
3AA-2 Contract with Center for Urban Transportation Research for a vehicle
on-time performance and bus system schedule assessment of four Palm Tran fixed
routes
BB. FIFTEENTH JUDICIAL CIRCUIT – COURT
ADMINISTRATION
Page 35
3BB-1 Accept FY 13/14 State Justice Institute Grant to support cultural
diversity training of court staff
OCTOBER 22, 2013
TABLE OF CONTENTS
PUBLIC HEARINGS – 9:30 A.M.
Page 36
4A Resolution
to abandon any public interest in all those certain highways, roads, roadways
and easements lying within the Plat of County Park Airport Subdivision No. 1
4B Re-filing
of the FY 2012 Section 5307 FTA Grant Application for reallocation of funds to
preventive maintenance for the fixed route system
4C Economic Development Ad Valorem Tax
Ordinance
Page 37
4D Criminal History Record Checks Ordinance
REGULAR AGENDA
ADMINISTRATION
Page 38
5A-1 Waiver/Resolution
repealing and replacing Resolution relating to Water Resources Task Force
COUNTY
ATTORNEY
Page 38
5B-1 County
Internal Audit Committee Ordinance
INFORMATION
SYSTEMS SERVICES
Page 38
5C-1 New
rate structure applicable to GIS hosting services
PLANNING,
ZONING & BUILDING
Page 39
5D-1 Resolutions granting County tax exemption for
four historic properties located within the Town of Palm Beach
TOURIST
DEVELOPMENT COUNCIL
Page 39
5E-1 Tourism
Identity name for Palm Beach County
COMMUNITY
SERVICES
Page 40
5F-1 Head
Start/Early Head Start Program continuation or suspension
5F-2 Head
Start/Early Head Start Contracted Services Agreements with 17 delegate child
care centers
FACILITIES
DEVELOPMENT & OPERATIONS
Page 42
5G-1 Sale and Purchase Agreement with SFMWD for
sale of 1,896 acres of the County’s Mecca property
5G-2 Amendment No. 3 with City of Riviera Beach
relative to the City Marina
5G-3 Status of projects under the $50M Waterfront
Access Bond Issue
BOARD APPOINTMENTS (Page 43)
STAFF COMMENTS (Page 44)
COMMISSIONER
COMMENTS (Page 45)
ADJOURNMENT (Page 45)
OCTOBER 22, 2013
3. CONSENT AGENDA APPROVAL
A. ADMINISTRATION
1. Staff recommends
motion to ratify: the signature of the Mayor on a Cooperative
Agreement Amendment No. FF204K124023 (Charge Resolution Contract) with the U.S. Department of Housing and Urban
Development (HUD) allowing the Office of Equal Opportunity (OEO) to receive
revenue for processing and resolving housing discrimination complaints for the
period of July 1, 2012, through June 30, 2013, in the total amount of $140,684. Summary: OEO has a Memorandum of
Understanding with HUD through 2013. In
order for OEO to receive revenue from HUD for processing and resolving housing
discrimination complaints, execution of this contract was required prior to August
23, 2013 in order for OEO to meet HUD’s FY 2013 federal funding deadlines. This
Cooperative Agreement is in the amount of $140,684 ($109,184 - case processing;
$11,500 - training funds and $20,000 - administrative costs). This agenda item
only deals with the ability for OEO to receive revenue under the agreement with
HUD. OEO cannot receive the revenue without
the Board’s approval. The agreement to
receive the revenue needed to be signed by the Mayor. The Mayor signed the
agreement on August 26, 2013 for OEO to receive revenue but the full Board
needs to ratify the Chair’s signature. Countywide (DRO)
2. Staff recommends
motion to approve:
grants in a total amount not to exceed $20,000 for the Handicapped
Accessibility and Awareness Program with the following non-profit agencies, in
the amounts and for the services indicated for the period October 1, 2013,
through September 30, 2014:
A) The Arc of Palm Beach County,
Inc. funds will support The Arc’s employment services program, which
includes extensive training, job placement and Café Arc, a unique reverse job
fair in an amount not to exceed $5,000; and
B) Florida Outreach Center For The Blind, Inc. funds will provide outreach in the
community by expanding its educational goals to include children. The Kid’s
Club will provide social gatherings, giving visually impaired children and
their families an opportunity to share support and resources. In Addition, the
Kid’s Club administers the only Braille Enrichment for Learning and Literacy
(Bell) program in Florida, in an amount not to exceed $5,000; and
C) Palm Beach Habilitation Center, Inc. funds will ensure safety and improve the
physical accessibility of the campus by installing automatic doors in the men’s
and women’s bathroom and repair sidewalks in the central pick-up and drop-off
area, in an amount not to exceed $5,000; and
D) Boca Raton Football and Cheerleading, Inc. funds will supply safety mats for the
Exceptional Student Education (ESE) Spirit Squad, in an amount not to exceed $5,000.
Summary:
The funds for this grant are derived from funds collected from parking
violations in designated parking spaces. County Ordinance 92-29 provides that
revenue from these fines shall be used to improve accessibility and equal
opportunity to qualified physically disabled persons in the County and to
provide funds to conduct public awareness programs concerning physically
disabled persons. Countywide (DRO)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
A. ADMINISTRATION
(Cont’d)
3. Staff recommends
motion to approve: the
First Amendment to Interlocal Grant Agreement (R2012-1173) with the Town of Jupiter
Inlet Colony to voluntarily assist in funding the Office of Inspector General
Operations. SUMMARY: The Agreement provides a means for the Town
of Jupiter Inlet Colony to voluntarily provide quarterly grant payments to Palm
Beach County to assist in funding the Office of Inspector General. The
payments equal the amount of funding the Town would have paid pursuant to the
cost apportionment method outlined in the Inspector General Ordinance.
The payment for Jupiter Inlet for each quarter of FY 2014 equals $808.75.
District 1 (LB)
4. REVISED TITLE:
Staff
recommends motion to approve: Agreement with the Cultural Council of
Palm Beach County, Inc., in the amount of $200,000 from October 1, 2013,
through September 30, 2014, for services relating to the administration of
Category C – Level 1 (Small and Emerging Organizations, Children’s and
Multicultural projects) cultural grant program for non-profit organizations
within the County. SUMMARY: The County shall provide an amount not to
exceed Two Hundred Thousand Dollars ($200,000) to fund certain activities of
non-profit organizations as determined by the Cultural Council of Palm Beach
County (Council) pursuant to a process established herein and approved by
County. Of the $200,000 in County funding, up to One Hundred and Eighty Eight Thousand
Dollars ($188,000) shall be applied to Category C-Level l (Small and Emerging
Organizations, Children’s and Multicultural projects). A portion of the remaining funds, not to
exceed 10% of the total amount, may be used by the Council to administer the
program. In the event any of the funds
are unspent, the Council will reallocate said funds to support cultural
programs in underserved areas of the County. Countywide (DW)
B. CLERK
& COMPTROLLER
1. Staff
recommends motion to approve:
Warrant List.
2. Staff recommends
motion to approve: the following
final minutes of the Board of County Commissioners’ meetings:
Meeting Type Meeting Date
Zoning August 22, 2013
Workshop August 27, 2013
Budget/Public Hearing September 9, 2013
Regular September 10, 2013
Budget/Public Hearing September 23, 2013
3. Staff recommends
motion to approve: Contracts
(regular) and claim settlements list as submitted by various departments to the
Clerk & Comptroller’s Office. Countywide
4. Staff recommends
motion to receive and file:
change orders, work task orders, minor contracts, final payments and
other items approved by the Contract Review Committee and by the department
heads for the Engineering Department; Facilities Development and Operations
Department; Water Utilities Department; Environmental Resources Management
Department; and the Department of Airports during May 2013. Countywide
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS
1. Staff recommends
motion to approve: a First Amendment (Amendment) to the Annual Traffic
Signal Contract (Contract), R2012-0951, dated July 10, 2012, with Gerelco
Traffic Controls, Inc. (Contractor) to extend the expiration date to July 10,
2015. SUMMARY: Approval of this
Amendment will extend the Contract for 18 months to allow completion of the
project. The Contract consists of furnishing and installing various signal
components for traffic control devices required by the Traffic Division on an
as needed basis. Small Business
Enterprise (SBE) goals were established at 15% of the overall Contract
amount. The Contractor proposed 3.23%
participation, and has achieved 0% SBE participation due to the limited number
of completed projects. Countywide (MRE)
2. Staff recommends
motion to approve: an Interlocal Agreement (Agreement) with the City of
Boynton Beach (City) regarding open cuts in Palm Beach County (County)
maintained rights-of-way. SUMMARY: Approval of the Agreement will cause the City
to follow the policies and procedures set forth by the County regarding open
cuts in County roads; and excuse them from being required to provide surety for
the open cuts, as required by County policy.
The City would instead be bound by the terms and conditions of the
Agreement. District 3, 4, 5 & 7 (MRE)
3. Staff recommends motion to adopt: a Resolution to accept maintenance of Lyons Road, a thoroughfare road, from West Atlantic Avenue to 945 feet north (Project), at an estimated cost of $1,305 annually. SUMMARY: Adoption of this resolution will allow Palm Beach County to accept maintenance of the Project. The developer, KRG Atlantic Delray Beach LLC, was required to construct the Project per Condition E.17(A) of Resolution R2010-0447, Petition 2004-616, Delray Marketplace. District 5 (MRE)
4. DELETED
5. Staff recommends
motion to approve: a Work Task Order to the Annual Agreement R2011-0173
in the amount of $187,964.87 with Alan Gerwig & Associates, Inc. (AGA), for
professional services for the Sandalfoot Boulevard from State Road 7 to east of
State Road 7 bridge replacement and widening project (Project). SUMMARY:
Approval of this Work Task Order will provide the professional services
necessary for the preparation of design plans and construction bid documents
for the Project. AGA is a Palm Beach
County company. The Small Business
Enterprise (SBE) goal for the Project is 15%.
AGA has achieved 84.14% overall under this Annual Agreement R2011-0173. District
5 (MRE)
6. Staff recommends motion to approve: a Work Task Order to the Annual Agreement R2011-0173 in the amount of $171,221.89 with Alan Gerwig & Associates, Inc. (AGA), for professional services for the Southwest 3rd Street from State Road 7 to east of State Road 7 bridge replacement and widening project (Project). SUMMARY: Approval of this Work Task Order will provide the professional services necessary for the preparation of design plans and construction bid documents for the Project. AGA is a Palm Beach County company. The Small Business Enterprise (SBE) goal for the Project is 15%. AGA has achieved 84.14% overall under this Annual Agreement R2011-0173. District 5 (MRE)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
C. ENGINEERING
& PUBLIC WORKS (Cont’d)
7. Staff recommends motion to approve: a Budget Transfer of $28,825 in the Transportation Improvement Fund from Sweep Reserves to Rustic Lakes Drainage improvements at Northlake Boulevard (Project). SUMMARY: Approval of this Budget Transfer will provide the funding to install an additional drainage structure and provide modifications to asphalt and curbing for the Project. District 6 (MRE)
D. COUNTY
ATTORNEY
1. Staff recommends
motion to adopt: a Resolution
approving the Tax Collector’s proposed Central Palm Beach County Service Center
as a branch office for the conduct of County business. SUMMARY: The Tax Collector is planning to purchase
property and construct a new facility to be known as the Central Palm Beach
County Service Center. The Florida Constitution requires that the Board of
County Commissioners approve by resolution the use of branch offices, such as
the Central Palm Beach County Service Center, as places where County business
may be transacted. Countywide (JCM)
E. COMMUNITY SERVICES
1. Staff recommends
motion to ratify: signature
of the Mayor on Community Service Block Grant Agreement No.
14SB-0D-10-60-01-021 with the State of Florida, Department of Economic
Opportunity, for the period October 1, 2013, through September 30, 2014, in an
amount not to exceed $777,317 to provide self sufficiency services for low income
individuals and families. Summary: The
State of Florida Department of Economic Opportunity awarded the Palm Beach
County Community Action Program (CAP) $647,764 in Community Service Block Grant
(CSBG) funds with a recommended additional match of $129,553 for a total
contract budget not to exceed $777,317.
These funds will enable CAP to provide self-sufficiency services to low
income individuals and families. The emergency signature process was utilized
because there was insufficient time to submit this Agreement through the
regular agenda process. Sufficient funding is included in the current budget to
meet County obligations. (Community Action Program) Countywide (TKF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
2. Staff recommends
motion to receive and file: Agreements with the below listed public and non-profit agencies to provide
various training services to low income participants serviced by the Community
Services Department:
A) Business
Loan Fund of the Palm Beaches, Inc. d/b/a Center for Enterprise Opportunity,
for the period May 1, 2013, through September 30, 2013, in an amount not to
exceed $20,000;
B) New Beginnings Community Development Center,
Inc., for the period July 1, 2013, through September 30, 2013, in an amount not
to exceed $20,000;
C) Project SHIP Foundation, Inc., for the period
May 1, 2013, through September 30, 2013, in an amount not to exceed $10,000; and
D) City of South Bay, for the period May 1,
2013, through September 30, 2013, in an amount not to exceed $23,610;
Summary: On April 2,
2013, the Board of County Commissioners approved a list of pre-qualified public
and non-profit agencies to provide various training services for the Community
Services Department (Agenda Item 3.E.6).
The majority of these training funds are provided by the Community
Service Block Grant with remaining funds being Palm Beach County ad-valorem
matching funds. These contracts were
executed by the Department Director and the County Administrator in accordance
with Agenda Item 3.E.6, which delegated signature authority to the Community
Services Department Director and County Administrator, or his designee, to sign
the contracts for the Community Action Program. (Community Services) Countywide
(TKF)
3. Staff recommends
motion to ratify: signature of the Mayor on the Phase 31 Emergency
Food and Shelter Grant Application for the Emergency Food & Shelter
National Board Program with the United Way of Palm Beach County, Inc., for the
period October 1, 2013, through September 30, 2014, for provision of other
shelter, rental and utility payments to assist individuals and families in
crisis.
Summary: The Emergency
Food and Shelter Grant is a restricted federal grant that is administered locally by United Way of
Palm Beach County, Inc. On August 19, 2013, United Way of Palm Beach County,
Inc. released the Phase 31 Emergency Food and Shelter Grant application with
instructions to return by September 13, 2013. The Human Services Division has
received these funds for the past 18 years and is applying for funds to provide
shelter, rental and utility assistance.
The grant application is for a total of $400,000: $75,000 for shelter,
$300,000 for rent and $25,000 for utility payments. Human
Services Division staff assess applicants for this program, approve service
plans to assist these households and process invoices. The emergency signature
process was utilized because there was insufficient time to submit this
agreement through the regular agenda process. These funds are non-recurring and no County match is
required. (Human Services) Countywide (TKF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
4. Staff recommends
motion to ratify: signature
of the Mayor on the FY 2014 Refunding Grant Application with the U.S.
Department of Health and Human Services for the period October 1, 2013, through
September 30, 2014, in an amount not to exceed $16,431,331 for the Head
Start/Early Head Start Programs. Summary: The FY 2013-2014
Full Day/Full Year Head Start/Early Head Start Program will provide
comprehensive child development services to 2,296 children and their families
in Palm Beach County. Services are
funded with $16,431,331 in Federal funds, $3,652,869 in County required funds,
$4,161,239 in additional County funds, and $454,964 in Children’s Services
Council funds. The emergency
signature process was utilized because there was insufficient time to submit
this application through the regular agenda process and meet the deadline of
June 28, 2013. Sufficient
funding is included in the current budget to meet County obligations. (Head
Start) Countywide (TKF)
5. Staff recommends
motion to approve:
A) Amendments to Contract for Provision of
Financial Assistance with the below-listed agencies for the period October 1,
2013, through September 30, 2014, in an amount totaling $3,037,027:
1) Amendment
No. 01 to Contract for Provision of Financial Assistance with Aid to Victims of
Domestic Abuse, Inc., (R2012-1656), increasing funding by $227,007 for a new
total not to exceed amount of $454,014;
2) Amendment No. 02 to Contract for
Provision of Financial Assistance with Children's Case Management Organization
Inc., d/b/a Families First of Palm Beach County, (R2011-1562), increasing
funding by $85,767 for a new total not to exceed amount of $257,301;
3) Amendment No. 02 to Contract for
Provision of Financial Assistance with Coalition for Independent Living Options
Inc., (R2011-1499), increasing funding by $243,652 for a new total not to
exceed amount of $730,956;
4) Amendment No. 02 to Contract for
Provision of Financial Assistance with The Glades Initiative, Inc.,
(R2011-1774), increasing funding by $145,530 for a new total not to exceed
amount of $436,590;
5) Amendment No. 02 to Contract for
Provision of Financial Assistance with The Jerome Golden Center for Behavioral
Health, Inc., (R2011-1775), increasing funding by $1,387,116 for a new total
not to exceed amount of $4,161,348;
6) Amendment No. 02 to Contract for
Provision of Financial Assistance with Legal Aid Society of Palm Beach County,
Inc., (R2011-1501), increasing funding by $89,100 for a new total not to exceed
amount of $267,300;
7) Amendment No. 02 to Contract for
Provision of Financial Assistance with Palm Beach Habilitation Center, Inc.,
(R2011-1502), increasing funding by $272,745 for a new total not to exceed
amount of $818,235; and
8) Amendment No. 02 to Contract for
Provision of Financial Assistance with Rehabilitation Center for Children and
Adults, Inc., (R2011-1769), increasing funding by $49,500 for a new total not
to exceed amount of $148,500;
9) Amendment No. 02 to Contract for
Provision of Financial Assistance with Seagull Industries for the Disabled,
Inc., (R2011-1770), increasing funding by $268,901 for a new total not to
exceed amount of $806,703;
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
5. MOTION/TITLE CONTINUED
10) Amendment No. 01 to Contract for
Provision of Financial Assistance with The Children’s Place at Home Safe, Inc.,
(R2012-1658), increasing funding by $41,329 for a new total not to exceed
amount of $82,658; and
11) Amendment No. 01 to Contract for
Provision of Financial Assistance with The Lord’s Place, Inc., (R2012-1514),
increasing funding by $226,380 for a new total not to exceed amount of
$452,760.
B)
Contracts for Provision of
Financial Assistance with the below-listed agencies for the period October 1,
2013, through September 30, 2014, in an amount totaling $828,416:
1) 211 Palm Beach/Treasure Coast Inc., for
the Elder Crisis Outreach program in an amount not to exceed $37,243;
2) Alzheimer’s Community Care, Inc., for the
Family Nurse Consultant and Specialized Alzheimer’s Day Care programs in an
amount not to exceed $525,000;
3) Children’s Case Management Organization,
Inc. d/b/a Families First of Palm Beach County, for Project Connect
Collaborative in an amount not to exceed $46,209;
4) Communities in Schools of Palm Beach
County, Inc., for the Charting for Success program in an amount not to exceed
$69,618; and
5) Farmworker Coordinating Council of Palm
Beach County, Inc. for the Family Preservation & Economic Stability program
in an amount not to exceed $150,346.
Summary: The information submitted reflects part of the total $12,258,187 funding
approved by the Board of County Commissioners for the Financially Assisted
Agencies Program for FY 2014. Other contracts will be forthcoming upon receipt
of all the required information. Shantreirra Monroe, an employee of Children’s
Case Management Organization, Inc. d/b/a Families First of Palm Beach County
serves on a County Advisory Board, the Palm Beach County HIV Care Council. This
board provides no regulation, oversight, management, or policy setting recommendations
regarding the agency contract listed above. Disclosure of this contractual
relationship at a duly noticed public meeting is being provided in accordance
with the provisions of Sect. 2-443, of the Palm Beach County Code of Ethics. Countywide
(TKF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
6. REVISED TITLE: Staff
recommends motion to approve: Staff recommends motion to approve: Contracts
for Provision of Services with the below-listed agencies, for the period
October 1, 2013, to September 30, 2014, in an amount totaling $319,524 $303,095
funded by the Federal fiscal year 2013-2014 Emergency Solutions Grant:
A) Adopt-A-Family of the Palm Beaches, Inc. in
the amount of $71,695 for financial assistance and support;
B) Aid to Victims of Domestic Abuse, Inc. in the
amount of $21,096 for emergency shelter
to victims of domestic abuse and their children;
C) The Center for Family Services of Palm Beach
County, Inc. in the amount of $44,126
for emergency shelter and support services to homeless families and for
homeless prevention assistance to families who are at risk of becoming
homeless;
D) Children’s Case Management Organization, Inc.
d/b/a Families First of Palm Beach County in the amount of $14,112 for
emergency shelter services to pregnant and parenting families who are homeless
and for emergency rental and utility assistance to families who are at risk of
becoming homeless;
E) The Children’s Home Society of Florida in the
amount of $12,239 for transitional and emergency shelter and related services;
F) The Children’s Place at Home Safe, Inc. in
the amount of $16,429 for residential housing to homeless abused and/or
neglected children;
G) F) Coalition for Independent Living Options, Inc. in the amount of $15,869
for emergency rental assistance
and utility assistance to disabled individuals/ households who are at risk of
becoming homeless;
H) G) Farmworker Coordinating Council
of Palm Beach County, Inc. in the amount of $3,880 for emergency rental and utility assistance to individuals
and families who are at risk of
becoming homeless;
I) H) The Lord’s Place, Inc. in the amount of $20,367 for transitional
shelter and support services to
homeless families;
J) I) The Lord’s Place, Inc. in the amount of $20,367 for transitional shelter
to homeless single men;
K) J) Vita Nova, Inc. in the amount of $49,873 for transitional
shelter and support services to
homeless youths and youth who are at risk of becoming homeless;
L) K) The Young Women’s Christian
Association of Palm Beach County, Florida in the amount of $9,701 for shelter to women and children who are
victims of domestic abuse; and
M) L) 211 Palm Beach/Treasure Coast, Inc. in the amount of $19,770 for the
administration of the Homeless Management Information System (HMIS). (Community
Services)
Summary: On July 16, 2013 (R2013-0950),
the Board of County Commissioners approved the Palm Beach County Action Plan,
which allocated $363,980 in Emergency
Solutions Grant (ESG) funds to non-profit agencies to provide assistance
countywide to the homeless and to those at risk of becoming homeless. These contracts will fund activities that
include payment for the cost of operating and maintaining emergency shelters
and transitional housing facilities and the cost of assistance for the
prevention of homelessness. Shantreirra
Monroe, an employee of Children’s Case Management Organization, Inc. d/b/a Families
First of Palm Beach County serves on a County Advisory Board, the HIV Care
Council. Pamela O’Brien, an employee of
Aid to Victims of Domestic Abuse, Inc., serves on a County Advisory Board, The
Homeless Advisory Board. These boards provide no regulation, oversight,
management, or policy setting recommendations regarding the agency agreements
listed above. Disclosure of these contractual relationships at a duly noticed
public meeting is being provided in accordance with the provisions of Sect.
2-443, of the Palm Beach County Code of Ethics. These Federal ESG funds require
a matching contribution which will be provided by the funded agencies. (Human
Services) Countywide (TKF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
7. DELETED
8. Staff recommends
motion to:
A) receive and file Notice of grant
award from the Department of Health and Human Services, for the period March 1,
2013, through February 28, 2014, in an amount not to exceed $7,778,227; and
B) approve Budget Amendment of $4,051,796 in the Ryan
White Care Program Fund to align the budget to the actual grant award.
Summary: A
notice of grant award was received from the Health and Human Services Health
Resources Services Administration issuing additional funding in the amount of
$4,223,325. The total grant award for grant year 2013 now totals $7,778,227. The
balance of the funding will be reallocated at a later date. No County match funds are required. (Ryan White) Countywide (TKF)
9. Staff recommends motion
to ratify: signature of the
Mayor on the Florida
Department of Education 2013 General
Assurances, Terms, and Conditions for Participation in Federal and State
Programs form for the Farmworker Jobs & Education Program under Title I of
the Workforce Investment Act. Summary: The Farmworker Jobs & Education Program is
funded by the Florida Department of Education to provide academic education and
vocational training to farm workers and their dependents to get permanent
employment outside of farm work. The 2013
General Assurances, Terms, and
Conditions for Participation in Federal and State Programs form is part
of the Florida Department of Education Grant
Application which was approved by the Board on May 21, 2013
(R2013-0606). The grant application was
submitted on April 30, 2013. This form
was later requested by the Florida Department of Education with instructions to
return as soon as possible. The emergency
signature process was utilized because there was not sufficient time to submit
this form through the regular agenda process. Countywide (TKF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
E. COMMUNITY SERVICES
(Cont’d)
10. Staff recommends
motion to approve:
A) Amendment No. 1 to Ryan White
Part A HIV Health Support Services Contract with Legal Aid Society of Palm
Beach County, Inc. (R2013-0526), for the period March 1, 2013, through February
28, 2014, to increase funding for Legal Services by $77,254 for a new total
contract amount not to exceed $282,936;
B) Amendment No. 1 to Ryan White
Part A HIV Health Support Services Contract with FoundCare, Inc. (R2013-0523), for
the period March 1, 2013, through February 28, 2014, to increase funding for
Outpatient/Ambulatory Medical Care by $25,694, Laboratory Diagnostic Testing by
$35,000, Oral Health Care by $50,000, Housing Services by $47,240, Food
Bank/Home Delivered Meals by $156,023 and to add funding for Health Insurance
Continuation in the amount of $175,308 for a new total contract amount not to
exceed $1,104,573; and
C) Amendment No. 1 to Ryan White
Part A HIV Health Support Services Contract with Treasure Coast Health Council,
Inc. d/b/a Health Council of Southeast Florida (R2013-0528), for
the period March 1, 2013, through February 28, 2014, to increase funding for
Specialty Outpatient Medical Care by $36,465 and CARE Council Support by
$18,680 for a new total contract amount
not to exceed $522,868.
SUMMARY: A Notice of
Grant Award from the Department of Health and Human Services, Health Resources
and Services Administration was received on June 18, 2013 and conveys an
additional award of $4,223,325, for a total award of $7,778,227. The contract
period is from March 1, 2013 through February 28, 2014. The three amendments
reflect the allocations of the CARE Council and the total award amount. These funds
will allow our system of
care to provide additional medical and support services to Palm Beach County
residents living with HIV/AIDS. No County funds are required. (Ryan White) Countywide (TKF)
F. AIRPORTS
1. Staff recommends
motion to:
A) receive and file Federal Aviation Administration (FAA) Grant
Agreement Number 3-12-0113-016-2013 in
the amount of $900,000 for Wetland Wildlife Mitigation (Phase 1) at North Palm
Beach County General Aviation Airport; and
B) approve a Budget Amendment of
$900,000 in the Airport’s Improvement and Development Fund to provide for the
receipt of $900,000 of grant funding from the FAA, and increase Airport
Reserves by $900,000.
SUMMARY: This grant begins on
August 30, 2013 and expires on September 30, 2017. Delegation of authority for execution of the
above standard form Grant Agreement was approved by the Board of County
Commissioners on October 3, 2006 (R2006-2086).
Countywide (AH)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
2. Staff
recommends motion to receive and file: an Extension of Time to the
following Joint Participation Agreement (JPA) with the Florida Department of
Transportation (FDOT):
A) Concourse C Security Improvements at Palm Beach
International Airport, Fin. Proj. No.: 429348-1-94-01 approved by the Board on March
15, 2011 (R2011-0367), is hereby extended until March 31, 2014.
SUMMARY: Delegation of authority
for execution of the above Extension of Time to the JPA with the FDOT was
approved by the Board on October 18, 2011 (Agenda Item No. 3F11). Countywide
(AH)
3. Staff
recommends motion to:
A) receive and file Federal Aviation Administration (FAA) Grant
Agreement Number 3-12-0060-004-2013 in the amount of $72,322 for design of the
Automated Weather Observation System (AWOS) at Palm Beach County Glades
Airport; and
B) approve a Budget Amendment of
$72,322 in the Airport’s Improvement and Development Fund to provide for the
receipt of $72,322 of grant funding from the FAA, and budget project cost of
$80,358, which includes a transfer from Reserves in the amount of $8,036.
SUMMARY: This grant begins on
September 12, 2013 and expires on September 30, 2017. Delegation of authority for
execution of the above standard form Grant Agreement was approved by the Board
of County Commissioners on October 3, 2006 (R2006-2086). Countywide (AH)
4. Staff
recommends motion to:
A) receive and file Federal Aviation Administration (FAA) Grant
Agreement Number 3-12-0085-057-2013 in the amount of $708,316 for design of the
Air Handler Replacement in the Terminal Building; design the North-South
Taxilane; and conduct an Aeronautical Survey for Runway 14/32 at Palm Beach
International Airport; and
B) approve a Budget Amendment of
$708,316 in the Airport’s Improvement and Development Fund to provide for the
receipt of $708,316 of grant funding from the FAA, and increase project cost by
$1,013,963, which includes a transfer from Reserves in the amount of $246,730.
SUMMARY: This grant begins on September 12, 2013 and expires
on September 30, 2017. Delegation of
authority for execution of the above standard form Grant Agreement was approved
by the Board of County Commissioners on October 3, 2006 (R2006-2086). Countywide
(AH)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
F. AIRPORTS
(Cont’d)
5. Staff recommends
motion to receive and file: a Summary
of adjustments to rental rates within the County’s Airport System effective October
1, 2013 pursuant to Resolution 2007-1291. SUMMARY:
The majority of leases for properties
within the County's Airports System (Airport Properties) provide for adjustment
to rental rates every three years based on the fair market rental value of the
property as determined by appraisal, a percentage change in the Consumer Price
Index or a combination of both. Although
the majority of the lease agreements for Airport Properties specifically
provide the method for adjusting rental rates, some older lease agreements
require a resolution or other action of the Board prior to the new rental rates
becoming effective. Resolution 2007-1291
authorized the County Administrator or his designee to approve rental rate
adjustments in accordance with applicable provisions of any lease agreement
approved by the Board or executed by the County Administrator or his designee
pursuant to a delegation of signature authority. Countywide (AH)
G. OFFICE
OF FINANCIAL MANAGEMENT & BUDGET
1. Staff recommends
motion to approve: the appointment of James DuBois to the following
seat on the Impact Fee Review Committee for the time period October 22, 2013,
through October 21, 2016:
Nominee Seat
No. Requirement Nominated By
James DuBois Alternate Municipal Commissioner Abrams
Commissioner Taylor
Commissioner Valeche
Commissioner Burdick
Commissioner Vana
SUMMARY: The Impact Fee Review Committee is composed
of seven members and three alternate members appointed by the Board of County
Commissioners. The regular membership includes three representatives from
municipalities, three representatives from the business community, and one
member selected at-large. The alternate
membership includes one representative from each of the categories above. This
appointment will fill a vacancy created by a member resignation. Countywide
(LB)
2. Staff recommends
motion to approve: Budget
Amendment of $13,180,000 in the $13.18M Public Improvement Revenue Bonds (Max
Planck Project), Series 2013 Capital Project Fund to budget bond proceeds and
costs of issuance. SUMMARY: On
August 13, 2013, the Board approved Resolution No. R2013-1008 for the issuance
of the Series 2013 bonds for the purpose of funding a grant to the Max Planck
Florida Corporation and to pay the cost of issuance of the bonds. Through a competitive bid process, SunTrust
Bank will finance the bond for 15 years at 2.47%. The annual debt service is
$1.066 million and will begin in FY 2015. These budget amendments set up the
budget for the sale of the Series 2013 Bonds. Countywide (PFK)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS
1. Staff recommends
motion to approve: a First Amendment to Interlocal Agreement
(R2011-0116) (Agreement) with the Town of Lake Clarke Shores (Town) to extend
the term of the Agreement for radio maintenance services to January 31, 2017. SUMMARY: The Agreement, which provides the terms and
conditions under which the Town receives radio equipment maintenance services
from the County, expires on January
31, 2014. The Agreement provides for one renewal option for a period of three
years. The Town has approved a renewal
to extend the term of the Agreement to January 31, 2017 and the renewal now
requires Board approval. The terms of
the Agreement are standard and the maintenance rates are consistent with those
being charged to County Departments.
Services will be provided on an as-needed basis and billed to the
Town. In the event that the County must
out-source the labor, a separate labor rate is provided to cover the cost of
the contract labor. The rates may be adjusted annually with notification by
June 1 (effective the following October 1st) at the County’s sole
discretion, but in no event shall the Town’s fee schedule exceed the fee
schedule applied to County departments.
The Agreement may be terminated by either party, with or without cause,
with a minimum of three months notice.
This First Amendment renews the term, updates the attachment, provides
for disclosure of County Code Section 2-421 - 2-440 establishing the Office of
the Inspector General and provides for no third party beneficiaries. Other than the changes set forth herein, all other
terms remain the same. (ESS) Countywide (JM)
2. Staff recommends
motion to approve: a Second Amendment to Interlocal Agreement
(R2003-1964) with the City of Coral Springs (City) to extend the term of the
Agreement for interoperable radio communications through the countywide common
talk groups of the County’s 800 MHz Radio System to December 1, 2018. SUMMARY: The Agreement which provides the
terms and conditions under which the City can program into its radios and
utilize the countywide common talk groups for certain inter-agency
communications expires on December 1, 2013.
The Agreement provided for three renewal options, each for a period of
five years. The City has approved a renewal to extend the term of the Agreement
to December 1, 2018 and the renewal now requires Board approval. The terms of
the Agreement are standard and have been offered to all municipalities and
local branches of State/Federal agencies with 800 MHz trunked radio
capabilities. There are no charges associated with the Agreement. The City is required to pay all costs
associated with the City’s subscriber units and to comply with the established
operating procedures for the System. The
Agreement may be terminated by either party, with or without cause. This Second Amendment renews the term,
updates the notice provisions, updates the attachments, provides for disclosure
of County Code Section 2-421 - 2-440 establishing the Office of the Inspector
General, and provides for the exclusion of third party beneficiaries. Other than the changes set forth herein, all
other terms remain the same. (ESS) Countywide (JM)
3. Staff recommends
motion to approve: a Deed of
Conservation Easement across a portion of Waterway Park in unincorporated
Jupiter in favor of the South Florida Water Management District (SFWMD). SUMMARY:
Waterway Park is located on East Indiantown Road, west of and adjacent to the Intracoastal
Waterway, in unincorporated Jupiter. As
a condition of SFWMD Permit No. 50-10097-P for the development of the Park, the
County is required to grant SFWMD a Conservation Easement in order to complete
construction of a surface water management system and on-site wetland
mitigation to serve the 30.04 acre Park.
This non-exclusive easement consists of four wetland mitigation areas
containing 2.19 acres of enhanced wetlands and 1.66 acres of created wetlands
totaling 3.85 acres (167,921 square feet). The easement is being granted to the
SFWMD at no cost as a condition of compliance with the permit. (PREM) District
1 (HJF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
4. Staff recommends
motion to approve: a Utility
Easement Agreement in favor of Florida Power & Light Company (FPL) for
electric service to the County’s Water Utilities Department’s (WUD) Lift
Station No. 164 located at 2888 Flamango Lake Drive, south of Summit Boulevard,
in unincorporated Palm Beach County. SUMMARY: As part of the WUD replacement
of an existing lift station with a larger lift station on the western portion
of the .36 acre County parcel, FPL requires an easement to handle the rerouting
of the power service. The easement area is 10’ wide and approximately 29.4’
long, containing 276 square feet (0.006 acres). This easement is being granted
at no charge as it will only benefit the County property. (PREM) District 2
(HJF)
5. Staff recommends
motion to approve: a Bill of Sale to transfer the title to three
double-long modular classrooms, Asset Numbers M05071000000000, M06509000000000,
and M05072000000000, and one
modular office, Asset Number M06591000000000,
to the City of Delray Beach
(City) pursuant to the Lease Agreement (R96-984D) with the City (Lease). SUMMARY: Since 1996, the County, on behalf of the
Community Services Department, has leased from the City approximately one acre
of land on Southwest 6th Street located within Catherine Strong Park
for a Head Start daycare facility. On
July 24, 2013 (R2013-0981), the Board approved a Notice of Lease Cancellation
in conjunction with Community Services receiving Board approval to transfer the
Head Start program at this location to the School District. The Head Start program operated out of four
modular buildings on the leased premises.
The Lease requires the County to remove its improvements and restore the
premises to its original condition upon expiration of the Lease. Staff
estimates that it would cost $50,000 to demolish the modulars and restore the
premises which would exceed Staff’s estimate of the market value of the modulars. Staff has previously attempted to sell other
similar modular units without success.
In light of this, Staff contacted the City to determine whether the
modulars could be used by the City for the City’s programs within the
Park. On August 15, 2013, the City
Commission approved acceptance of the modulars in “As-Is” condition. Surrender
of the premises will occur no later than January 31, 2014. (PREM) District 7
(HJF)
6. Staff recommends
motion to adopt: a Resolution of the Board of County Commissioners of
Palm Beach County, Florida repealing and replacing Resolution No. 2010-0292;
providing for the Palm Beach County Property Review Committee (PRC); providing
for membership; providing for meetings and organization; providing for removal;
providing for duties and functions; providing for board action advisory only;
providing for assistance to the committee; providing for severability; and
providing for an effective date. SUMMARY: This Resolution repeals and
replaces the prevailing resolution that created the PRC (Resolution No.
2010-0292) for consistency with the uniform policies and procedures for Palm
Beach County advisory boards that became effective on March 1, 2013. Material
changes to the prevailing resolution include direction for filling vacancies;
establishment of term commencement and end dates; limitation to three
consecutive terms served; limitation to service on not more than three advisory
boards at any given time; and provisions for removal of committee members. All
other provisions of Resolution No. 2010-0292 remain unchanged. (PREM) Countywide
(HJF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
H. FACILITIES DEVELOPMENT
& OPERATIONS (Cont’d)
7. Staff recommends
motion to approve:
A) Budget Transfer of $85,000 within the 2005
$25 million Recreational and Cultural Facilities Bond Fund from the South
County RV and Recreation Center project to the Calypso Bay Water Park Repairs
and Renovations; and
B) Amendment No. 4 to the contract with
Trillium Construction, Inc. (R2012-1002) in the amount of $366,000 for
construction management services related to refurbishing the Lazy River Ride
and Play Pool at the Calypso Bay Water Park establishing a Guaranteed Maximum
Price (GMP).
SUMMARY: The Budget Transfer
will provide the additional funding necessary to fully fund the refurbishing of
the play pool and river ride at Calypso Bay Water Park. The work consists of structural repairs and
resurfacing of the Lazy River Ride and Play Pool. The pool and ride at the
Calypso Bay Water Park, located
within Seminole Palms Park, were placed
into service in 2001 and are in need of repairs due to the age of the facility.
Original design had the pool and
ride built in multiple sections with water stop joints. The joints have now deteriorated over the
years creating costly water leaks at each section. The joints will be
eliminated for a continuous wall and floor. Funding for this project is from 2005 $25 Million Recreational and Cultural
Facilities Bond and is available from the South Bay RV and Recreation Center. Amendment No. 4 establishes a GMP
of $366,000 and 120 calendar days for completion. The GMP includes the cost of work, the
construction manager’s fee and a contingency.
The Small Business Enterprise (SBE) goal for this contract is 15%. The
SBE participation in this Amendment is 6.5%. Trillium Construction, Inc. is a
Palm Beach County company and is using all local subcontractors. (Capital Improvements Division) District 6
(JM)
I. ECONOMIC
SUSTAINABILITY
1. Staff recommends
motion to approve: an Agreement with the City of Lake Worth in the amount
of $80,000 for the period of October 22, 2013, through October 30, 2014. Summary: This Agreement
with the City of Lake Worth provides Community Development Block Grant (CDBG)
funding for the construction of a bikeway/greenway on 5th Avenue
North between North A and North C Streets.
On July 20, 2010, the Board of County Commissioners (BCC) approved the
Fiscal Year 2010-2011 Action Plan (R2010-1156) which included $13,106 for the
City’s Sunset Ridge Park project. This
amount was reallocated to this project by means of the 24th
Amendment to the 2010-2011 Action Plan.
On July 10, 2012, the BCC approved the Fiscal Year 2012-2013 Action Plan
(R2012-0943) which included $66,894 for the City’s shuffle board project. This amount was reallocated to this project
by means of the 11th Amendment to the Fiscal Year 2012-2013 Action
Plan. This funding is projected to
create three job(s) and have a five year Economic Sustainability Impact of
$175,500. These are Federal CDBG
funds which require no local match. (DES Contract Development) District
3 (TKF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
2. Staff recommends
motion to approve: an Agreement with the City of Lake Worth in the
amount of $450,750 for the period of October 22, 2013, through December 31,
2015. Summary: This Agreement
with the City of Lake Worth provides Community Development Block Grant (CDBG)
funding for the design and reconstruction of 7th Avenue South
between South A and South F Streets. On
July 20, 2010, the Board of County Commissioners (BCC) approved the Fiscal Year
2010-2011 Action Plan (R2010-1156) which included $96,532 for the City’s
traffic calming project. This amount was reallocated to this project by means
of the 24th Amendment to the 2010-2011 Action Plan. On July 19, 2011, the BCC approved the Fiscal
Year 2011-2012 Action Plan (R2011-1096) which allocated $226,253 for the City’s
sidewalk project. This amount was reallocated
to this project by means of the 17th Amendment to the 2011-2012
Action Plan. On July 10, 2012, the BCC
approved the Fiscal Year 2012-2013 Action Plan (R2012-0943) which included
$127,965 for the City’s shuffle board project.
This amount was reallocated to this project by means of the 11th,
12th and 13th Amendments to the Fiscal Year 2012-2013
Action Plan. This funding is
projected to create 16 jobs and have a five year Economic Sustainability Impact
of $885,000. These are Federal
CDBG funds which require no local match. (DES Contract Development) District
7 (TKF)
3. Staff recommends
motion to approve: allocation of $1,000,000 for use as the required
local government match under the Florida Housing Finance Corporation’s (FHFC)
Housing Tax Credit Program. Summary: The FHFC
administers the State of Florida’s Housing Tax Credit Program and annually
requests applications from affordable multi-family rental housing developers
seeking Housing Tax Credits for their projects. Palm Beach County through the
Department of Economic Sustainability (DES) has historically provided the
required local government match in the form of low-interest loans to affordable
housing developers who were awarded Housing Tax Credits by the FHFC through its
competitive review process. The State’s Housing Tax Credit Program provides
financial assistance to affordable multi-family rental housing projects which
provide housing opportunities to households of extremely-low, very-low and low
incomes. DES is seeking authorization to
allocate $200,000 in loan funds to each of up to five local affordable housing
developers for use as the required local government match. This $1,000,000 allocation is a combination of
funding derived from State Housing Initiatives Program (SHIP) program income
$500,000; Workforce Housing In-lieu Payment funds ($407,000); and Universal
Housing Trust program income ($93,000).
FHFC has tentatively scheduled the publication of its Request for
Applications with the deadline for developer applications scheduled for
November 12, 2013. DES will advertise a
Notice of Funding Availability seeking Letters of Interest from affordable
multi-family housing developers. Funding
Agreements with developers that receive Housing Tax Credits will be submitted
to the Board of County Commissioners for final approval. Any DES funding not
allocated to successful Housing Tax Credit projects will be reallocated by DES
to other eligible affordable housing activities. These are Universal Housing Trust funds,
Workforce Housing In-lieu Payment funds and State Housing Initiative
Partnership (SHIP) Program grant funds, which require no local match. (DES
Administration) Countywide (TKF)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
4. Staff recommends
motion to approve: Amendment No. 2 to an Economic Development Incentive
Grant Agreement (R2013-0058) with ADT LLC.
Summary: On
October 16, 2012, the Board of County Commissioners (BCC) conceptually approved
a Job Incentive Grant for ADT LLC in the amount of $184,000 and formally
entered into an Economic Development Incentive Grant Agreement (R2013-0058) on
January 15, 2013. On February 5, 2013,
the BCC approved Amendment No. 1 (R2013-0156) to the Agreement. The Agreement
memorializes the company’s commitment to create 120 new jobs over a three year
period and retain 260 jobs both at an average salary of $81,110. Amendment No. 2 modifies the process for the
disbursement of funds to reflect the procedure established by the State of
Florida and adds the mandatory provision of a corporate guaranty as an
alternative to the mandatory provision of an irrevocable Letter of Credit to
secure the company’s commitment and performance under the Agreement. (DES
Administration) District 4 (DW)
5. Staff recommends
motion to approve:
A) Amendment No. 1 to a Job Growth Incentive Grant Agreement (R2012-1592)
with Digital Risk LLC (DRLLC); and
B) a Corporate Guaranty from MPHASIS WYDE, Inc.,
as the parent company of Digital Risk LLC.
Summary: On October 16,
2012, the Board of County Commissioners (BCC) entered into a Job Growth
Incentive Grant Agreement (R2012-1592) with DRLLC. The Agreement, under which the County agreed
to provide up to $300,000, establishes DRLLC’s job creation goal of 600 jobs of
which the first 150 jobs will be created by December 31, 2014, and the
remaining jobs will be created by 2018; with an average wage of $48,048,
excluding benefits. The company will be
paid $500 per job as jobs are created.
The Agreement requires DRLLC to post an irrevocable Letter of
Credit. DRLLC has been acquired by
MPHASIS WYDE, Inc. (an IT services company whose parent company is Hewlett
Packard) who proposes to provide the County a Corporate Guaranty in lieu of a
Letter of Credit. This Amendment allows
for the acceptance of a Corporate Guaranty. Funding will come from the
General Fund Contingency Reserves. (DES Administration) District 4
(DW)
6. Staff recommends
motion to approve: an Agreement
with Business Loan Fund of the Palm Beaches, Inc. d/b/a Center for Enterprise
Opportunity (CEO) in the amount of $80,000 for the period October 1, 2013 to
September 30, 2014. Summary: On July 16,
2013, the Board of County Commissioners (BCC) approved (R2013-0950) the Fiscal
Year 2013-2014 Action Plan for Palm Beach County which includes an allocation
of $80,000 in Community Development Block Grant (CDBG) Program funds for
CEO. This Agreement will provide these
CDBG funds to CEO who will provide technical assistance and business support
services to small businesses and persons developing small businesses. CEO will also provide loans for the
establishment, stabilization, and expansion of small businesses. CEO is required to provide one-on-one
business and financial counseling sessions for at least 40 clients, conduct no
less than four comprehensive business plan trainings and close five credit
builder loans and/or microloans to microenterprises and small businesses. CEO is a Community Development Financial
Institution certified by the U.S. Treasury.
These are Federal CDBG funds which do not require a local match.
(Strategic Planning) Countywide (DW)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
I. ECONOMIC
SUSTAINABILITY (Cont’d)
7. Staff recommends
motion to receive and file: two Period of Performance Modifications from the U.S. Department of Energy (DOE)
for the Energy Efficiency and Conservation Block Grant (EECBG) Program. Summary: On October 20, 2009, the Palm Beach County
Board of County Commissioners approved an EECBG Program Assistance Agreement
(R2009-1743) with DOE for a grant in the amount of $6,587,600. The Agreement was modified on May 4, 2010
(R2010-0686) to reallocate funds amongst projects. Approved project activities under the Grant
include specific allocations for public facility energy-efficiency retrofit
projects, a competitive grant program for government organizations, and a
revolving loan fund for energy-efficiency projects for businesses. The effective date of the Grant was August
31, 2009, and Grant funds were to be expended by August 31, 2012. DOE has approved two extensions for a current
expiration date of November 1, 2014.
Both extensions, as provided by the two Period
of Performance Modifications submitted to
receive and file, were necessary
to complete the undertaken projects and fully use grant funds. These are Federal grant funds which
require no local match. Countywide (DW)
8. MOVED TO REGULAR (NOW 5H-1) REVISED MOTION/TITLE & SUMMARY:
Staff recommends motion to approve:
A) adopt a Resolution by the Board of
County Commissioners of Palm Beach County, Florida, recommending approval of
Red Hawk Fire & Security, LLC, a limited liability company, as a Qualified
Target Industry (QTI) business pursuant to s.288.108, Florida Statutes;
providing for local financial support for the Qualified Target Industry Tax
Refund Program not to exceed $24,500; and
B) approve an Economic Development Incentive Grant
Agreement with Red Hawk Fire & Security, LLC in the amount of $24,500.
Summary: On April 2, 2013, the Board of County
Commissioners (BCC) conceptually approved a Job Growth Incentive (JGI) Grant in
the amount of $24,500 for Project Shield.
This Resolution discloses the company’s name, whose
company name is Red Hawk Fire & Security, LLC, which was previously
referred to as Project Shield.
In accordance with the Agreement, the company will expand their existing
financial headquarters in Boca Raton.
The company will create 35 new permanent full-time jobs by December 31,
2014, with an average annualized wage of $110,000 and retain 20 existing
employees for a period of five years from the Effective Date of the
Agreement. The State of Florida has
approved a Qualified Target Industry Grant in the amount of $245,000 of which
$49,000 is the local match. The City of
Boca Raton has agreed to provide half of the local match in the amount of
$24,500. The County’s investment will be
secured by a Letter of Credit, Bond, or equivalent. The five year local
Economic Development Return on Investment is anticipated to be $24
Million. Funding from the JGI Grant will
come from the General Fund Revenues. District 4 (DW)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
1. Staff recommends
motion to receive and file: executed Agreements received during the
month of August 2013:
A) Standard Water
and Wastewater Development Agreement with Hernan Leonoff and MG3 ALF Military, LLC;
SDA No. 05-01112-000 (District 3);
B) Standard Potable Water and Wastewater Development
Agreement with Delray Beach Associates I, LLC; SDA No. 03-01030-000 (District
5);
C) Standard Potable Water and Wastewater Development
Agreement with Delray Beach Associates I, LLC; SDA No. 03-01031-000 (District
5);
D) Standard Potable
Water and Wastewater Development Agreement with Boca Pointe Country Club, Inc.
SDA No. 09-01065-000 (District 4);
E) Standard Potable
Water and Wastewater Development Agreement with Esperanza Greene Revocable
Trust under Agreement dated August 10, 1999 and Arthur T. Greene, as Trustee of
the Arthur T. Greene Revocable Trust under Agreement dated August 10, 1999,
Michael J. Greene and Anthony Greene; SDA No. 09-01066-000 (District 5); and
F) Second Amendment to Standard Reclaimed Water
Development Agreement with Atlantic Commons Associates, LLLP; SDA No. 03-90002-001,
R2005 1526 (District 5).
Summary: In accordance with County PPM CW-0-051, all delegated
contracts/agreements/grants/procurement items must be submitted by the
initiating Department as a receive and file agenda
item. The documents have been fully
executed on behalf of the Board of County Commissioners (Board) by the County
Administrator/Director/Deputy Director of the Water Utilities Department in
accordance with Resolutions R93-1619, R96-0228, and R2003-0539 and are now
being submitted to the Board to receive and file. Districts 3, 4 & 5 (MJ)
2. Staff recommends
motion to approve: Work Authorization No. 3 with Cardinal Contractors,
Inc. for installation of a new degassifier and replacement of the odor scrubber
at Water Treatment Plant No. 3 (WTP 3) in the amount of $1,640,915.97. Summary: On January 24, 2012, Palm Beach County Board of County Commissioners
approved the Contract for Water,
Wastewater and Reclaimed Water Improvements Design/Build Services with Calvin
Giordano (R2012-0160). On September 10, 2013, the Contract was assigned from
Calvin Giordano to Cardinal Contractors to enable bonding capacity with the
same design build team members. Work
Authorization No. 3 will install new equipment necessary to ensure
uninterruptible operation of the water treatment facility. The current two
degassifiers at WTP 3 provide no redundancy at this critical plant. The odor
scrubber for the clearwell has corroded to the point that immediate replacement
is required. The Small Business Enterprise (SBE) participation goal established
by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Cardinal
Contractors, Inc. provides for SBE participation of 26% overall. This
Authorization includes 21.92% overall participation. The cumulative SBE
participation, including this Work Authorization is 24.48% overall. Cardinal Contractors, Inc. is a non-local
company. (WUD Project No. 12-083) District
5 (JM)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
3. Staff recommends motion to approve: Work Authorization No. 1 to the Annual Asphalt Milling & Resurfacing Contract with Community Asphalt Corporation (R2013-0235) for the milling and resurfacing of asphalt roadways in the amount of $402,034.45 associated with the project limits of the South County Water Services Replacement Project – Phase II. Summary: On March 12, 2013, the Palm Beach County Board of County Commissioners approved the County Engineering Annual Asphalt Milling & Resurfacing Contract with Community Asphalt Corporation (R2013-0235). This Work Authorization No.1 for Water Utilities Department (WUD) provides for the milling and resurfacing of asphalt roadways associated within the project limits of the South County Water Services Replacement Project – Phase II located in the Boca Heights, Boca Springs, Holiday City and Sandalfoot Cove Residential Areas in southwest Boca Raton (along Lyons Road and west of State Road 7 just south of Palmetto Park Road). The Small Business Enterprise (SBE) participation goal established by the SBE Ordinance (R2002-0064) is 15% overall. The contract with Community Asphalt Corporation provides for SBE participation of 15.32% overall. This Authorization includes 12.31% overall participation. The cumulative SBE participation, including this Authorization, is 12.31% overall. Community Asphalt Corporation, Inc. is a local company. (WUD Project No. 11-097) District 5 (MJ)
4. Staff recommends motion to approve: Second Amendment to the Interlocal Agreement with the City of Boynton Beach for the purchase and sale of bulk potable water. Summary: On December 21, 2004, the Palm Beach County Board of County Commissioners (BCC) approved an Interlocal Agreement (R2004-2599) with the City of Boynton Beach (City) for the County to provide up to five million gallons per day (MGD) of bulk potable water service. This Amendment extends the termination date to December 31, 2043, and authorizes continued utilization of the City's one MGD permanent capacity. The initial Commodity Fee as of January 1, 2014, shall be $1.42 per thousand gallons. Beginning January 1, 2015, and for each calendar year thereafter, the Commodity Fee shall be adjusted by an amount equal to prior year's (measured October to October) designated CPI or 3% whichever is lower. This Amendment also establishes a new emergency interconnect between the County and the City and provides for shared cost measures in order to construct the emergency interconnect. Districts 3, 4, 5 & 7 (MJ)
5. Staff recommends motion to approve: a “Utility Work by Highway Contractor” Agreement with Florida’s Department of Transportation (FDOT) in the amount of $10,285. Summary: FDOT is proposing improvements to State Road 715 from West Canal Street in Belle Glade to State Road 15 in Pahokee. These improvements will necessitate the adjustment of seven Palm Beach County Water Utilities Department (PBCWUD) water/wastewater valve boxes and 13 manholes that must be protected and adjusted to the new grade elevation. In order to include the adjustment of the valve boxes and manholes within the road improvement project, FDOT requires PBCWUD to enter into a “Utility Work by Highway Contractor” Agreement to reimburse FDOT for the valve box and manhole adjustments in the amount of $10,285. (WUD Project No.13-012-F) District 6 (MJ)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
K. WATER UTILITIES
(Cont’d)
6. Staff recommends
motion to approve: Amendment No. 2 to the unit price Contract
with Aquifer Maintenance and Performance Systems, Inc. (AMPS) for the System-Wide Wellfield Rehabilitation and Maintenance
Project. Summary: On September 20, 2011, the Palm Beach County Board of County
Commissioners approved the Water Utilities Department System-Wide Wellfield
Improvements Project (R2011-1806) to AMPS in the amount of $577,159. Staff is recommending that the contract be
renewed for an additional 12 month term in the amount of $577,159, allowing for
no increase in the unit prices for labor or materials under the renewal. The contract renewal will allow the continued
efficiency and rehabilitation of wellfields throughout the County's service
area. The renewal of the Contract itself
does not guarantee, nor authorize any work.
Work will be assigned during the 12 month renewal period by formal
Construction Delivery Orders (KDO's) drawn against this continuing contract
with the project cost identified on each KDO. The unit prices contained in this
renewal contract will be used in determining the cost of the KDO's. The Small
Business Enterprise (SBE) participation goal established by the SBE Ordinance is
15% overall. This contract with AMPS provides for SBE participation of 100%
overall. AMPS is
a Palm Beach County company. (WUD Project No. 11-005/VMG) Districts 2, 3, 5 & 6 (JM)
L. ENVIRONMENTAL
RESOURCES MANAGEMENT
1. Staff recommends
motion to:
A)
approve Grant Agreement No.
14PB4 with the Florida Department of Environmental Protection (FDEP) in the
amount of $150,000 for retroactive cost-sharing on the Coral Cove Dune
Restoration Project (Project) through December 31, 2014; and
B) approve a Budget Amendment of $150,000 in the Beach
Improvement Fund to recognize the revenue from the Agreement, replenishing the
project budget for ongoing maintenance; and
C) authorize
the County Administrator or his designee to sign all future time extensions,
task assignments, certifications and other forms associated with the Grant
Agreement, and necessary minor amendments that do not change the scope of work
or terms and conditions of the Agreement.
SUMMARY:
Under the terms of the Grant Agreement, FDEP will reimburse 50% of the
non-federal Project costs or up to $150,000.
Match was expended in FY 2013 from tourist development taxes in the
Beach Improvement Fund. District
1 (SF)
M. PARKS & RECREATION
1. Staff recommends
motion to receive and file: fully executed Project Agreement Amendment with the Florida Inland
Navigation District (FIND) Waterways Assistance Program Grant PB-11-152 for the
design and permitting of Bert Winters Park extending the project completion
date from September 1, 2013, to September 30, 2014. Summary: In 2011, the County applied for and
was awarded a $90,000 FIND grant to fund a portion of the planning, design and
permitting costs associated with the renovation and expansion of the boating
facilities at Bert Winters Park. The
term of the grant agreement, R2011-2048, was from October 25, 2011, to
September 1, 2013. The County applied for and was awarded a one year project
completion extension. The fully
executed Project Agreement Amendment is now being submitted to the Board
to receive and file. There are no other
changes to the terms of the Agreement as a result of this Amendment. District 1 (AH)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
2. Staff recommends
motion to receive and file: fully executed Project Agreement Amendment
with the Florida Inland Navigation District (FIND) Waterways Assistance Program
Grant PB-10-149 for the design and permitting of Waterway Park increasing
FIND’s maximum contribution percentage from 25% to 50%. Summary: In 2010, the
County applied for and was awarded a $100,000 FIND grant for the planning,
design and permitting of Waterway Park. The FIND Project Agreement, R2011‑0064, specifies that FIND will
contribute $100,000 toward the estimated project cost of $428,711, with a
maximum contribution of 25%. On
September 18, 2012, a Project Agreement Amendment, R2012-1830, was approved to
extend the project completion date for one year. The amended grant term
was from October 27, 2011, through September 1, 2013. A portion of the consultant’s expenses
occurred outside the grant term and, therefore, was not eligible for
reimbursement. The County requested that the maximum grant percentage for
reimbursement be increased from 25% to 50%, while the grant amount remained at
$100,000. FIND approved the Project
Agreement Amendment, and the fully executed Project Agreement Amendment is now
being submitted to the Board to receive and file. District 1 (AH)
3. Staff recommends
motion to receive and file: the
following original executed
Amphitheater Rental Agreement:
AEG Live SE,
LLC, Slightly Stoopid concert, Sunset Cove Amphitheater, for the period August 24,
2013, through August 25,2013.
Summary: In accordance with County PPM CW-O-051, all delegated
contracts/agreements/grants must be submitted by the initiating Department as a
Receive and File agenda item. The Amphitheater
Rental Agreement has been fully executed on behalf of the Board of County
Commissioners (Board) by the County Administrator/Director/Assistant Director
of the Parks and Recreation Department in accordance with Resolution 2011-1960,
and is now being submitted to the Board to receive and file. This event helped
to offer a balanced schedule of events which promote the quality of life in the
communities we serve. An estimated 3,800
persons attended the event produced under the Amphitheater Rental Agreement. District
5 (AH)
4. Staff recommends
motion to receive and file: the following
original executed Sound and Light Production Services Contractor Agreement:
City Sound and Recording LLC; Slightly
Stoopid concert, Sunset Cove Amphitheater, for the period August 24, 2013,
through August 25, 2013.
Summary: In
accordance with County PPM CW-O-051, all delegated contracts/agreements/grants
must be submitted by the initiating Department as a Receive and File agenda
item. The Sound and Light Production
Services Contractor Agreement has been fully executed on behalf of the Board of
County Commissioners (Board) by the County Administrator/Director/Assistant
Director of the Parks and Recreation Department in accordance with Resolution
2009-0592, amended by Resolution 2010‑0645, and is now being submitted to
the Board to receive and file. District 5 (AH)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
M. PARKS & RECREATION
(Cont’d)
5. Staff recommends
motion to receive and file: the following original executed Independent Contractor Agreements:
A) Palm Beach County Officials
Association, Inc., Basketball Official; West Boynton Recreation Center, for the
period September 7, 2013, through September 29, 2013;
B) Palm Beach County Officials
Association, Inc., Junior League Basketball Official; Westgate Recreation
Center, for the period September 21, 2013, through September 28, 2013; and
C) Palm Beach County Officials
Association, Inc., Youth and Teen League Basketball Official; Westgate
Recreation Center, for the period September 21, 2013, through September 28,
2013.
Summary: In accordance with
County PPM CW-O-051, all delegated contracts/agreements/grants must be
submitted by the initiating Department as a Receive and File Agenda Item. These Independent Contractor Agreements have
been fully executed on behalf of the Board of County Commissioners (Board) by
the County Administrator/Director/Assistant Director of the Parks and
Recreation Department in accordance with Resolution 94-422, amended by Resolutions
2002-2103, 2007-0409, and 2012-0168, and are now being submitted to the Board
to receive and file. Districts 3 & 7 (AH)
Q. CRIMINAL JUSTICE
COMMISSION
1. Staff recommends
motion to:
A) ratify the signatures of the
Mayor for the submittal of the following four grant proposals funded from the
“Edward Byrne Memorial Justice Assistance Grant (JAG) Program”:
1) Palm Beach County Drug Court Treatment
(Drug Court) for $227,407;
2) Law Enforcement Exchange (LEX) for
$100,000;
3) County-wide Reentry Services for $35,137,
for the period from October 1, 2013 through September 30, 2014; and
4) County-wide Reentry Programs for $158,794,
for the period from October 1, 2012 through September 30, 2016.
B) authorize the County Administrator or his designee, upon receipt of the grant
awards, to execute all related grant documents and contracts for the following
entities identified in the grant applications:
1)
Drug Court ($227,407);
2) LEX
($100,000);
3) Gulfstream
Goodwill ($147,474);
4) The
Lord’s Place ($11,320); and
5) The
Public Defender’s Office ($35,137)
SUMMARY: The Criminal Justice Commission (CJC) has
approved the recommendations made by the CJC Finance Committee for funding
totaling $521,338. No local match is required for the JAG programs. The
Florida Department of Law Enforcement and the Department of Justice provide
annual formula allocations to Palm Beach County. Countywide (PGE)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
Q. CRIMINAL JUSTICE
COMMISSION (Cont’d)
2. DELETED: Staff recommends motion to:
A) receive and file
1) a Florida Department of Law Enforcement
(FDLE) grant award for $362,544 beginning October 1, 2013, through September
30, 2014 to fund drug court, law enforcement and ex-offender reentry programs;
2) a Department of Justice (DOJ) grant award for
$158,794 beginning October 1, 2012, through September 30, 2016 to fund
ex-offender reentry programs;
3) a grant extension for FDLE Grant No.
2013-JAGC-PALM-2-D7-239 through September 30, 2014;
B) approve
1) a Budget Amendment of $18,544 in the Criminal Justice Grants
Fund to reconcile the budget for the JAG Program (State) to the actual CJC
grant awards;
2) a Budget Amendment of $14,794 in the JAG
Program Local Solicitation to reconcile the budget for the JAG Program (Local)
to the actual CJC grant awards;
3) a
downward Budget Amendment of $57,593 in the General Fund reducing the transfers
from CJC to Public Safety to reconcile the budget to the actual CJC grant
awards; and
4) a
downward Budget Amendment of $58,863 in the Criminal Justice Trust Fund
reducing the transfers from CJC to the Public Defender to reconcile the budget
to the actual CJC grant.
SUMMARY: The Criminal
Justice Commission (CJC) receives two annual Edward Byrne Memorial Justice
Assistance Grant (JAG) Program formula grants, one from FDLE and one from DOJ. The JAG Programs allow local governments to
support a broad range of activities to prevent and control crime based on local
needs and conditions. Palm Beach County has been allocated $362,544 in
FFY2013 federal funds as part of the FDLE JAG Program, and $158,794 in FFY2013
federal funds as part of the DOJ JAG Program for expenditure in FY2014.
The CJC recommend reentry programs for funding for the period October 1, 2013,
through September 30, 2016. Concurrent with this item, the board
approves 3Q-1, which provides delegated authorization to accept these
awards. There is no match requirement for the JAG Programs. Countywide
(PGE)
R. HUMAN RESOURCES
1. Staff recommends
motion to approve: Palm Beach County’s 2013 – 2014 Affirmative
Action Plan, a voluntary effort to correct
under-representation where it exists on the Board of County Commissioners’
workforce. Summary: Implementation of this year’s Plan focuses on methods and procedures
for achieving targeted work unit goals, enhancing special recruitment efforts,
and continuing to develop systems to correct under-representation. Minority representation for all job categories
for 2012 – 2013 was 34.0%, which is .6% below the availability. Females represented 35.0% of the County’s
workforce in 2012 – 2013 as compared to the availability of the labor force for
all occupations of 46.6%. There is no
fiscal impact. Countywide (DO)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
S. FIRE RESCUE
1. Staff recommends motion to approve: a Budget Transfer of $850,000 within the Fire Rescue Impact Fees (Fund 3704) to fund the purchase of a Quint aerial apparatus in Fiscal Year 2014. SUMMARY: Currently, the Department has five Quint aerial apparatus in its emergency response fleet inventory. These apparatus provide enhanced technical rescue capabilities using additional heavy extrication equipment, provide Level II dive response, and assist Hazardous Material Technicians with decontamination and atmospheric monitoring. A geographical placement study, including response times of the current fleet of aerial apparatus, was performed and reviewed by the Operations Group. As a result of that study, it was determined an additional Aerial apparatus should be placed in service to improve aerial response times and enhance the availability of these units. Based on the population growth in the western communities, the Office of Financial Management and Budget has approved the use of Fire Rescue Impact Fees to fund this purchase. Countywide (SB)
2. Staff recommends motion to approve: a First Amendment to Interlocal Agreement for Pharmaceutical Supplies and Medications with the Health Care District of Palm Beach County in a total contract amount not to exceed $340,000 annually. The First Amendment is effective retroactively to October 1, 2013 and extends the term of the existing agreement through September 30, 2016. SUMMARY: Palm Beach County has been purchasing pharmaceutical supplies and medications from the Health Care District of Palm Beach County since 1992 (R92-63D). The existing agreement (R2010-1929) expired on September 30, 2013. Although Fire-Rescue has initiated this item and is the primary user of the Agreement, the Agreement is not limited to Fire-Rescue and may be used by Risk Management, Public Safety and other County Departments. Countywide (SGB)
U. INFORMATION SYSTEMS
SERVICES
1. Staff recommends
motion to:
A) rescind the Agreement (R2010-1312) dated August 17, 2010; and
B) approve the new Agreement for network services with
Palm Beach County (County) and Nonprofits First, Inc. (Non-profit
Organization) for an annual revenue total of $3,600; and
C) authorize the County Administrator or his
designee, ISS Director, to approve and execute Task Orders associated with
these services up to maximum total revenue of $50,000 per Task Order.
SUMMARY: Nonprofits First,
Inc. has an existing network services agreement with
the County (R2010-1312). This Agreement
includes an incorrect clause stating network service fees would be adjusted
annually based on the ISS Cost Allocation Plan.
This was holdover language from a predecessor agreement which was not
intended to apply to the agreement with Nonprofits First, Inc. as fees are
actually set based on the rate plan approved by the Board of County
Commissioners. Accordingly, this
language has been removed from the new Agreement. The new Agreement also increases monthly
network service fees by $150 per month to reflect increased network utilization
by the Non-profit Organization for an annual revenue total of $3,600. This network connection for a non-profit
organization is exempt from paying the Florida LambdaRail connection fee of
$100 per month. District 3 (PFK)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
1. Staff recommends
motion to receive and file: the following documents to the Office of
Violence Against Women (OVW) Domestic Violence
Homicide Prevention Demonstration Initiative:
A) executed contract with Aid to Victims of
Domestic Abuse, Inc (AVDA) in the amount of $20,000 for the period of April 1,
2013 to March 31, 2014 to provide professional services.
B) executed agreement with Florida State University (FSU)
Board of Trustees in the amount of $138,289 for the period of April 1, 2013 to
March 31, 2014 to provide professional research services.
SUMMARY: On June 4, 2013, the Board of County Commissioners approved the
acceptance of the U.S. Department of Justice Office of Violence Against Women
(OVW) Grant No. 2013-HI-AX-K012 in the amount of $200,000 to help build the
capacity of local jurisdictions to improve identification of and services for
high risk victims while better monitoring high-risk offenders to reduce
domestic violence related homicide and near homicide. The grant required
partnership with one local non-profit, non-governmental domestic violence
victim services provider. As a result, $20,000 of the OVW grant will be used to
contract with AVDA. AVDA will be
expected to work with Palm Beach County Victim Services to develop and conduct
all portions of the project. The grant also required partnership with a
research provider. $138,289 of the OVW
grant will be used to contract with FSU. FSU is expected to work with Palm
Beach County Victim Services to develop and conduct the community assessment
which includes baseline data collection, an assessment to evaluate, and the
development of a work plan. Resolution
number R2013-0705 authorizes the County Administrator or his designee to
execute future contracts and amendments/modifications utilizing funding from
the Department of Justice, OVW grant on behalf of the Board of County
Commissioners. Countywide (PGE)
2. Staff recommends
motion to receive and file: agreements with the following Pre-doctoral
Psychology Interns to complete a required 2000-hour internship that will
provide the interns training and experience in family and youth counseling
payable at $11.50 per hour for the period August 12, 2013 through August 8,
2014:
A) Felisha Garcia in the amount of $23,000;
and
B) Amanda Terrell in the amount of $23,000.
SUMMARY: The
Youth Affairs Division is an authorized counselor training facility for many
state colleges and universities offering degrees in psychology, social work,
etc. Doctoral programs require
internships in order to meet degree and licensing requirements. The Division is offering its program as a
location to obtain this training. The
cost savings involved with this internship program is financially beneficial to
the County. Each intern, at a minimum, is assigned and completes the workload
equivalent to a Licensed Family Therapist. The hourly rate of a Licensed Family
Therapist is $22.44 versus the hourly intern rate of $11.50. This provides the
County with an approximate 49% savings per intern. R2012-1313 authorized the
County Administrator, or his designee, to execute future pre-doctoral
psychology intern contracts on behalf of the Board of County Commissioners,
after approval of legal sufficiency by the County Attorney’s Office, and within
budgeted allocations. Countywide (PGE)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
3. Staff recommends
motion to receive and file: the Norton Progressive After
School Arts Community Education (PACE) Agreement Form for the period October 1,
2013, through September 30, 2014, to provide after school arts community
education for at-risk youth attending the Highridge Family Center at no cost to
the County. SUMMARY:
Highridge Family Center has been selected by the Norton Museum of Art as one of
four sites to participate in the PACE program for the FY2013-2014. The PACE
program provides free weekly art classes to at-risk
youth by a local professional artist. In
exchange for art classes conducted at Highridge, County staff must assist with
the annual assessment of the program and the instruction artist, as well as be
responsible for the general maintenance and cleaning of the meeting room. There are no costs associated with this
agreement. Resolution Number R2013-0309 authorizes the County Administrator or
his designee to execute any Agreements, or amendments with the Norton Museum of
Art for educational art classes or programs at the Highridge Family Center on
behalf of the Board of County Commissioners. Countywide (PGE)
4. Staff recommends
motion to receive and file:
A) First Amendment to the Agreement (R2012-1142) with Emergency Specialists
of Wellington, LLC (ESOW) to amend the contract amount from $138,147.51 to
$117,086.16; and
B) executed Contract with ESOW in the amount of $152,521.04
for the period of July 1, 2013, through June 30, 2014, for forensic sexual
assault examinations and medical treatment.
SUMMARY: The Public
Safety Departments, Division of Victim Services was awarded Contract No. COH8Z in the amount of $880,662
in recurring funding from the State of Florida, Department of Health (DOH), for
the period of September 1, 2011, through June 30, 2014, to implement a sexual
assault forensic exam facility in Palm Beach County. A subcontract with ESOW provides a medical
director, a Sexual Assault Nurse Examiner (SANE) Coordinator and a pool of SANEs
who work on a rotational stand-by basis to perform forensic rape exams for
Victim Services. The ESOW subcontract is funded by COH8Z grant money and from
funds generated by the reimbursement of the initial forensic physical
examination of a victim of sexual battery by the Attorney General’s Crime
Victims’ Services Office as set forth in Florida Statute 960.28. The First Amendment of the second year ESOW
contract (R2012-1142) is necessary to decrease the contract amount paid from
COH8Z funds from $100,024.32 to $73,920.22, due to ESOW not expending the funds
that were previously awarded and increases the amount of funding from the
Attorney General rape exam reimbursement program from $38,123.19 to $43,165.94
for the payment of the rape exams by the stand-by SANE provided through
ESOW. This increase was due to an unexpected
increase in the number of rape exams performed from 189 to 214. The third and
final year contract with ESOW is necessary for ESOW to continue to provide
forensic rape examinations and medical treatment services. Resolution R2011-1223 authorizes the County
Administrator or his designee to execute contracts and amendments utilizing
funding from the State of Florida, Department of Health on behalf of the Palm
Beach County Board of County Commissioners. Countywide (PGE)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
X. PUBLIC SAFETY
(Cont’d)
5. DELETED Staff recommends motion to:
A) receive and file an executed Contract with the Florida Council
Against Sexual Violence (FCASV) (Contract No. 13RCP26) for the period July 1,
2013, through June 30, 2016, to receive grant funding in the amount of $46,134
for the first year (July 1, 3013 2013 to June 30, 2014) to provide
sexual battery recovery services; and
B) receive and file an executed Contract with the FCASV (Contract No.
13OAG26) for the period July 2, 2013, through June 30, 2014, to receive grant
funding in the amount of $19,970 to provide sexual battery recovery services;
and
C) receive and file an executed Contract with the FCASV (Contract
No. 13GR26) for the period July 1, 2013 and ends on June 30, 2016 to receive
grant funding in the amount of $99,841 for the first year (July 1, 2013 to June
30, 2014) to provide sexual battery recovery services; and
D) approve the addition of two full-time grant funded (No. 13GR26)
Victim Advocate positions (Pay Grade 25) to the Victim Services complement; and
E) approve a downward Budget
Amendment of $25,209 in the Public Safety Grants fund to adjust the budget to
the actual grant awards.
SUMMARY: Rape Crisis
Program and Office of Attorney General are annual grants that are received by
the Division of Victim Services. Number 13GR26
is a new grant from General Revenue funds recently approved by the Florida
Legislature. These funds are provided to certified
rape crisis centers for sexual assault recovery services to primary and
secondary victims of sexual battery. The
two victim advocate positions will be funded by FCASV Contract No. 13GR26 that
begins on July 1, 2013 and ends on July 30, 2016. The positions will end when
the grant expires or annual award amounts are no longer funded. These positions
will provide crisis response, advocacy, and accompaniment to victims of sexual
assault. Resolution number R2006-0096 authorizes the County Administrator or
his designee to execute FCASV grant contracts on behalf of the County. No County
match is required. Countywide (PGE)
AA. PALM
TRAN
1. Staff recommends
motion to approve: a Contract in the amount of $40,857 with the Center
for Urban Transportation Research (CUTR) at the University of South Florida for
a Palm Tran bus system assessment in the Glades service area. Summary: On November 21, 2011, the United States Department of Housing and Urban
Development (HUD) announced that Palm Beach County, through its Department of
Economic Sustainability (DES), was selected to receive $1.98 Million from the
Sustainable Competitive Regional Planning and Communities Challenge Competitive
Grant for the creation of a Glades Region Master Plan. One of the deliverables
required by HUD under the approved Grant includes the assessment of existing
transit services in the Glades area (Lake Region) consisting of 25,671 acres of
which 74% are located in unincorporated Palm Beach County and 26% within the
Tri-Cities. DES has allocated $84,144 of the grant funds to Palm Tran for
development of a Public Transit Improvement Plan. These funds will cover the
cost of staff time, the hiring of consultants, and other direct costs. A
portion of this study was completed under contract R2012-1434 (October 2, 2012)
with CUTR. This Contract will complete the assessment of existing transit
services in the Glades area. The bus system assessment will include public
meetings and a charrette to determine a future bus transfer location, and new
routes to serve a proposed future economic center in the region. The $40,857 total cost of this Contract
will be provided by funds from the HUD Community Challenge Grant. District
6 (DR)
OCTOBER 22, 2013
3. CONSENT
AGENDA APPROVAL
AA. PALM
TRAN (Cont’d)
2. Staff recommends
motion to approve: a Contract with the Center for Urban Transportation
Research (CUTR) at the University of South Florida in the amount of
$38,747. Summary: On October 2, 2012, the Board of County
Commissioners approved a Contract (R2012-1435) with CUTR for $9,466.58 to
perform a vehicle on-time performance and bus system schedule assessment of
four Palm Tran (PT) fixed routes. The results and recommendation from that
study were used by PT to adjust schedules on those routes to improve on-time
performance and running times. This Contract with CUTR is to perform the same
analysis for 11 additional fixed bus routes. CUTR will make recommendations for
improvements to the schedules for each of these routes with a goal of improving
schedule reliability and on-time performance. The $38,747 total cost of this Contract
is scheduled to be provided by funds from a FY 2010 Federal Transit
Administration Grant. Countywide (DR)
BB. FIFTEENTH
JUDICIAL CIRCUIT - COURT ADMINISTRATION
1. Staff recommends
motion to:
A) accept on behalf of the Fifteenth Judicial Circuit -
Court Administration, FY13/14 State Justice Institute Grant in the
amount of $6,550, for the period of September 9, 2013, through July 9, 2014;
and
B) approve a Budget Amendment in the amount of $6,550 in the Fifteenth Circuit -
Court Administration General Fund budget.
SUMMARY: On September 9, 2013,
the Fifteenth Judicial Circuit - Court Administration received an award from
the State Justice Institute. These
funds will be used to support cultural diversity training of court staff in
five locations within Palm Beach County. The court will provide matching cash
state funds of $700. The court will also provide in-kind match of $3,360. No
additional positions are needed and no additional County funds are required.
Countywide (TKF)
* * * * * * * * * * * *
OCTOBER 22, 2013
4. PUBLIC HEARINGS – 9:30 A.M. (Motion to receive and
file: Proof of publication)
A. Staff recommends motion to adopt: a Resolution to abandon any public interest in all those certain highways, roads, roadways and easements lying within the Plat of County Park Airport Subdivision No. 1, as recorded in Plat Book 21, Page 5, Public Records of Palm Beach County, Florida; vacate all of the Plat of County Park Airport Subdivision No. 1, as recorded in Plat Book 21, Page 5, Public Records of Palm Beach County, Florida; and executing three utility easements over a portion of the entire area to be abandoned. SUMMARY: Adoption of this Resolution will allow the petitioner, Palm Beach County Department of Airports, to abandon these highways, roads, roadways and easements and vacate this plat to reduce nonconformity with elements of the Comprehensive Plan and various Unified Land Development Code regulations. Vacation of roadways will promote security of the airport. The petition site is located on the north side of Lantana Road and east of Congress Avenue. District 3 (MRE)
B. Staff recommends
motion to:
1) approve the re-filing of the FY 2012 Section 5307
Federal Transit Administration (FTA) Grant Application FL-90-X812 for capital
funds allocated to Palm Beach County in the amount of $14,762,445; and
2) authorize
the Palm Tran Executive Director or Assistant Director through the County
Administrator to execute on behalf of the Board, and to transmit electronically
the Board’s approval of the 5307 Grant Application.
Summary: On May 21, 2013 (R2013-0627), the Board of
County Commissioners (BCC) approved the filing of the FY 2012 Section 5307
Federal Transit Administration (FTA) Grant in the amount of $14,762,445. The
grant included a maximum of $1.48 Million for paratransit operations. Staff is
recommending reallocating these funds to Palm Tran Fixed Route preventive
maintenance which requires an amendment. The original application is in the
normal FTA review process which includes certification by the Department of
Labor. The Amalgamated Transit Union (ATU) has objected to the grant under the
terms of Article 13(c). Staff believes that amending the grant application is
beneficial to the County’s argument concerning the ATU objection. The FY
2012-2013 budget does not allocate FTA funds for paratransit operations. Other
non-Federal funds were utilized for this purpose. Countywide (DR)
C. Staff recommends
motion to adopt: an Ordinance of the Board of County Commissioners
of Palm Beach County, Florida, establishing an exemption from certain ad valorem
taxation for certain new and expanding business properties to encourage
economic development in the county; providing for title; providing for
enactment authority; providing for intent and declaration; providing for definition of terms; providing
for an approval process application for exemption; providing for application
consideration; providing for application fees; providing for revocation of
exemption/recovery of funds; providing for appeals; providing for
applicability; providing for inclusion in the code of laws and ordinances;
providing for severability; providing for repeal of laws in conflict; and
providing for an effective date. Summary: In a referendum held on November 6, 2012, the
voters of Palm Beach County authorized the Board of County Commissioners (BCC)
to grant economic development ad valorem tax exemptions. The Ordinance establishing the Economic
Development Ad Valorem Tax Exemption Program will remain in effect for a ten
year period (from August 31, 2014 until August 31, 2024) based on Section
196.1995, Florida Statutes. All ad
valorem tax exemptions are contingent upon the eligibility of the new business
or expanding existing business subject to F.S. 196.012, which determination is
made by the Palm Beach County Property Appraiser upon completion of the
property improvements. A business
granted an exemption must have a positive economic impact on the County’s
economy, including the creation and maintenance of new full-time jobs. To date, 20 companies have been approved
under the Program since its inception in 1994 and over $2.3 Million in business
property taxes have been forgiven to date.
First reading of the Ordinance was held on September 10, 2013. Countywide
(DW)
OCTOBER 22, 2013
4. PUBLIC
HEARINGS CONTINUED
D. REVISED BACKUP: Staff
recommends motion to adopt:
1) an
Ordinance of the Board of County Commissioners of Palm Beach County, Florida,
amending Chapter 2 of the Palm Beach County Code (Ordinance No. 2003-030,
amended by Ordinance No. 2008-007); pertaining to criminal history record
checks; amending section 2-373 of the Palm Beach County Code (Definitions);
amending section 2-374 of the Palm Beach County Code (Critical Facilities Determination);
amending section 2-375 of the Palm Beach County Code (Criminal History Record
Checks); amending section 2-376 of the Palm Beach County Code (Alternative
Compliance); providing for repeal of laws in conflict; providing for
severability; providing for inclusion in the code of laws and ordinances; and
providing for an effective date; and
2) a Resolution
of the Board of County Commissioners of Palm Beach County, Florida, finding
certain County facilities to be critical to public safety or security and
finding certain County facilities to be criminal justice information facilities
pursuant to the Palm Beach County Criminal History Record Check Ordinance.
SUMMARY: This
Ordinance amends the County’s program for conducting criminal history record
checks on contractors, vendors, repair and delivery persons who require
unescorted access to Critical Facilities, by adding requirements for persons
requesting unescorted access to Criminal Justice Information Facilities (CJI
Facilities). The Ordinance is required
by the Criminal Justice Information Services Security Policy (CJIS Policy)
implemented by the Criminal Justice Information Services Division of the
Federal Bureau of Investigation (FBI CJIS Division). CJI Facilities are those
facilities or areas that contain or house law enforcement agency criminal
justice information. The CJIS Policy assigns implementing responsibility for
performing criminal history record checks at CJI Facilities to local law
enforcement or the Florida Department of Law Enforcement (FDLE). Therefore, the
Ordinance assigns implementing responsibility for access to CJI Facilities to
the Palm Beach County Sheriff’s Office (Sheriff’s Office). The disqualifying
criminal offenses for CJI Facilities are identified in Appendix B to the
Ordinance and include all felonies, misdemeanors, warrants and pending
charges/arrests. The Sheriff’s Office in conjunction with the FDLE may review
misdemeanors, pending charges/arrests and warrants to determine whether these
are disqualifying offenses based on the access requested. The Sheriff’s Office shall develop procedures
for implementation of its responsibilities pursuant to the Ordinance. For access to critical facilities only,
alternative compliance is amended to include Florida security guards who are
already required by County to obtain criminal history record checks from the
State and volunteers of the Sheriff’s Office, State Attorney’s Office and the
Clerk & Comptroller’s Office. The Resolution is required by the Ordinance
to identify Critical and Criminal Justice Information Facilities. (ESS) Countywide (JM)
* * * * * * * * * * * *
OCTOBER 22, 2013
A. ADMINISTRATION
1. Staff recommends
motion to:
A) waive the Board of County Commissioner policy
that limits advisory board members to eleven members under Resolution No.
R2013-0913; and
B) adopt a Resolution repealing and replacing
Amended Resolution R2008-1810 with the proposed Resolution.
SUMMARY: The Resolution that establishes the
framework for the Water Resource Task Force (Resolution No. R2008-1810) is
being repealed and replaced with a new Resolution that complies with the
uniform policies and procedures for advisory boards adopted by the Board in
Resolution No. R2013-0913. The changes include the
establishment of term limits for the advisory members and alternates of the
Task Force, and the creation of uniform term durations. Resolution No.
2013-0913 sets the maximum number of members of an advisory board at 11
members. There are 14 members of the Task Force. The number was
originally established to incorporate representatives from various
cross-sections of the community (such as League of Cities, Utilities, Local
Drainage Districts, farming interests, builders, and the environmental
communities) to address water issues within the County.
In order to accomplish that goal staff recommends that the Board waive the
maximum so that the Task Force membership may remain at 14 members. Countywide
(MJ)
B. COUNTY
ATTORNEY
1. Staff recommends motion to approve on preliminary reading and advertise for public hearing on November 19, 2013, at 9:30 a.m.: an Ordinance of the Board of County Commissioners of Palm Beach County, Florida, amending Palm Beach County Code, Sections 2-260.14 and 2-260.15, codifying Palm Beach County Ordinance No. 2010-006, as amended, pertaining to the County Internal Audit Committee; providing for an alternate member of the County Internal Audit Committee; incorporating uniform policies and procedures for County advisory boards and providing for an effective date. SUMMARY: Ordinance No. 2010-006, as amended, created the County Internal Audit Committee. The Board adopted Resolution No. 2013-0193, imposing specific requirements on County advisory boards, such as the County Internal Audit Committee. This Ordinance amends County Code Sections 2-260.14 and 2-260.15 to provide that the uniform policies and procedures in Resolution No. 2013-0193 will apply to the County Internal Audit Committee. Per Board direction, an alternate member has been added to the County Internal Audit Committee. Countywide (PFK)
C. INFORMATION
SYSTEMS SERVICES
1. Staff recommends
motion to approve: a new rate structure applicable to GIS hosting services
provided by Palm Beach County to external agencies. SUMMARY: ISS is proposing a variable rate structure for
providing GIS hosting services to external agencies. This standard rate
structure was developed using an analysis of market pricing for similar
services and will be applicable to all future agreements for GIS hosting
services provided to external agencies.
This program supports the concept of collaboration among public sector
agencies and results in service improvements for the connected agencies, cost
savings to the taxpayers as well as numerous other intangible benefits. Countywide
(PFK)
OCTOBER 22, 2013
5. REGULAR
AGENDA
D. PLANNING,
ZONING & BUILDING
1. Staff recommends
motion to:
A) adopt a Resolution of the Board of County Commissioners (BCC) of Palm
Beach County, Florida, granting a County tax exemption for four historic properties located
within the Town of Palm Beach; and
B) approve restrictive covenant for the
historic properties, requiring the qualifying improvements be maintained during
the period that the tax exemption is granted.
SUMMARY: The Resolution will authorize a County tax exemption for the
following historic properties located within the Town of Palm Beach:
Address: 1 South County Road /The Breakers
Palm Beach, Inc. (Commercial-Hotel);
Address: 350 Worth Avenue /The Everglades Club, Inc. (Commercial-Private
Club);
Address: 691 North County Road (Residential);
Address: 300 Barton Avenue (Residential).
If
granted the tax exemption shall take effect January 1, 2014, and shall
remain in effect for ten years, or until December 31, 2023. The exemption shall apply to 100 percent of
the assessed value of all improvements to each historic property, which
resulted from restoration, renovation, or rehabilitation of the property.
Actual exemption amounts will be based upon the Countywide Millage rate on a
yearly basis. It is estimated that approximately $87,625 tax dollars will be
exempted annually based on the 2014 Countywide
Millage Rate. Accompanying each resolution is a
restrictive covenant, which requires the qualifying improvements be maintained
during the period that each tax exemption is granted. District 1
(RPB)
E. TOURIST
DEVELOPMENT COUNCIL
1. Staff recommends motion to approve: the results of the Brand Assessment- Blueprint Phase research and recommendation for the Tourism Identity name for Palm Beach County. SUMMARY: Previous direction by the Board of County Commissioners was to assess the destination brand in order to develop a one-of-a-kind tourism experience for Palm Beach County. Research was conducted to analyze the perception of the destination by all tourism customer groups and stakeholders. Customer groups included visitors, meeting planners and travel trade. Representatives from community agencies, government entities, chambers of commerce, lodging facilities, attractions and business leaders participated as tourism stakeholders. With the completed Brand Assessment and development of our Brand Promise, the strategic direction for all of our messaging, graphic design and visual elements of our communications strategy are based upon a common Brand Blueprint across the TDC agencies. Today’s presentation is the result of those findings and the recommendation for the Tourism Identity name. The TDC Board approved the Tourism Identity Name at the September TDC Meeting. Countywide (DW)
OCTOBER 22, 2013
5. REGULAR
AGENDA
F. COMMUNITY
SERVICES
1. DELETED: Staff
requests direction on:
continuation or suspension of County-operated and contracted Head Start/Early
Head Start services due to failure of the federal government to appropriate
funds and issue October 1, 2013, Head Start grant awards. SUMMARY: On October 1, 2013, in
response to a notification from the Department of Health & Human Services
Office of Head Start, that federal funding for Head Start/Early Head Start
services would lapse as of that date, the Board of County Commissioners
authorized funds to continue services through October 25, 2013, pending
resolution of the federal government shutdown and receipt of the federal grant
award. It was further agreed that the
issue would be revisited at the October 22nd meeting if the grant award was not
received by that date. By October 25,
2013, the County will have expended an estimated $1.5 million from contingency
reserves to maintain program services. An additional $375,000 per week from
reserves will be required to compensate for the funding shortfall and maintain
current program operations. No information has been received from federal
authorities as to the likelihood of reimbursement of funds expended during the
budget lapse and the projected date of resolution is unknown. Countywide
(TKF)
2. Staff recommends
motion to:
A) approve Head Start/Early Head Start Contracted
Services Agreements with the below-listed agencies for the period October 1,
2013, through September 30, 2014, in an amount totaling $6,567,101 for services
to Head Start and Early Head Start children and families:
1) The Union Missionary Baptist Church, Inc. (Day Care Center) will
provide services for up to 72 Head Start children, in an amount not to exceed
$397,620;
2) The Young Women’s Christian Association of Palm Beach County, Florida
will provide services for up to 84 Head Start children, in an amount not to
exceed $528,045;
3) Hispanic Human Resources Council, Inc. will provide services for up
to 261 Head Start children, in an amount not to exceed $1,640,711;
4) Emmanuel Child Development Center, Inc. will provide services for up
to 20 Early Head Start children, in an amount not to exceed $158,625;
5) A Step Above Learning Center, Inc. will provide services for up to 20
Head Start children, in an amount not to exceed $110,450;
6) Apostolic Child Development Centers, Inc. will provide services for
up to 38 Early Head Start children, in an amount not to exceed $301,388;
7) Apostolic Child Development Centers, Inc. will provide services for
up to 78 Head Start children, in an amount not to exceed $458,333;
8) Florence Fuller Child Development Centers, Inc. will provide services
for up to 22 Early Head Start children, in an amount not to exceed $174,488;
9) Florence Fuller Child Development Centers, Inc. will provide services
for up to 156 Head Start children, in an amount not to exceed $980,655;
10) Education Development Center, Inc. will provide services for up to
82 Head Start children, in an amount not to exceed $452,845;
OCTOBER 22, 2013
5. REGULAR
AGENDA
F. COMMUNITY
SERVICES (Cont’d)
2. MOTION/TITLE CONTINUED
11) The King’s Kids Early Learning Center, Inc. will provide services
for up to 51 Head Start children, in an amount not to exceed $281,648;
12) Community Child Care Center of Delray Beach, Inc. d/b/a Achievement
Centers for Children and Families will provide services for up to 37 Head Start
children, in an amount not to exceed $204,333;
13) Kidz Kaleidoscope Center for Early Learning, Inc. will provide
services for up to 32 Head Start children, in an amount not to exceed $176,720;
14) Tender Love & Care Child Development Center, Inc. will provide
services for up to 32 Head Start children, in an amount not to exceed $176,720;
15) Family Central, Inc. will provide services for up to 72 Early Head
Start children, in an amount not to exceed $524,520;
16) The School Board of Palm Beach County will provide services for up
to 265 Head Start children, in an amount not to exceed $1,670,851; and
17) The School Board of Palm Beach County will provide services for up to
24 Early Head Start children, in an amount not to exceed $429,177.
B) approve Amendment No. 1 to each of the Contracted
Service Agreements providing for suspension of contracted program services in
the event that federal grant funding to the County is suspended or there is a
lapse in grant funding for any reason; and
C) authorize issuance of Termination of Agreement notices
in accordance with the provisions of Article 5 of the Contracted Service
Agreements in the event the grant to the County under the Head Start Act
expires or is terminated as a result of the 2014 Head Start grant award
competitive process.
SUMMARY: Palm Beach County receives annual funding to provide Head Start/Early
Head Start programming through a federal grant from the Department of Health
& Human Services, Administration for Children & Families, Office of
Head Start. A portion of the classroom and family services are contracted or
delegated to local non-profit and faith-based organizations and the School
District. Annual service agreements are utilized for this purpose. The agreements being recommended in this item
include a not-to-exceed amount consistent with our pending application with the
Office of Head Start. These funds have
not yet been appropriated by the federal government. Approval of the Agreements and Addendum No. 1
to each Agreement will define the scope of services required, terms and
conditions and provide for payment only during the times of actual service
delivery. Additionally, staff is requesting authorization to terminate the
Agreements in the event that the federal grant to the County expires or is
terminated. The federal share of program
costs is approximately 75%. The remaining funding is County ad valorem. (Head Start) Countywide (TKF)
OCTOBER 22, 2013
5. REGULAR
AGENDA
G. FACILITIES
DEVELOPMENT & OPERATIONS
1. REVISED
MOTION/TITLE & SUMMARY: Staff
recommends motion to:
A) approve a
Sale and Purchase Agreement (Agreement) with the South Florida Water Management
District (“SFWMD”) for the sale of 1,896 acres of the County’s Mecca property
for $26,000,000; and
B) adopt a Resolution authorizing the Sale of the
Mecca Property to SFWMD without reservation of mineral rights.
SUMMARY: Consistent with Board direction from the
May 21, BCC meeting, this Agreement provides for the sale of the Mecca Property
to the SFWMD at the County’s appraised value of $26M. The County will retain
title to the 22.7 acres upon which WUD’s water plant was constructed. The County will also have the option to buy
back 98.55 acres of right-of-way for Seminole Pratt Whitney Road for
$14,000/acre. This Agreement was approved by the SFWMD’s Governing Board at its
October 10, 2013 meeting. SFWMD’s obligation to close under this Agreement is
contingent upon approval of this Agreement by the Governor, DEP and Legislative
Budget Commission. Closing is scheduled to occur not later than December 16th
of this year. The SFWMD approved a separate Memorandum of Agreement with the
Florida Fish and Wildlife Conservation Commission (“FWCC”) for the conveyance
of 150 acres of the Mecca Property to FWCC for development of a public shooting range, in exchange for FWCC granting
SFWMD an easement over 150 acres within the Corbett Wildlife Management Area
required for SFWMD’s projects. While
there still remain numerous details to be worked out between SFWMD and FWCC: 1)
SFWMD and FWCC Staff do not believe there are any fatal flaws; and 2) County
Staff believes that it is in the best interest of both SFWMD and FWCC to
complete an exchange. As such that there is a high probability that FWCC will
ultimately acquire the land it needs for the shooting range. This sale must be approved by a
supermajority vote (5 Commissioners). (PREM) District 1
(HJF)
2. REVISED
TITLE: Staff
recommends motion to approve: Amendment Number 3 to Interlocal Agreement (R2007-0349) with the City
of Riviera Beach for funding of improvements to the City Marina, to extend the
project completion date to December 1 31, 2013. SUMMARY: This Amendment Number 3 extends the project
completion date to allow for completion of the reimbursement process. No
additional funding is being requested or contemplated by this Amendment. The
City completed construction of the project and the project was open to the
public by December 31, 2012 as required by Amendment Number 2
(R2012-1032). However, not all invoices
were received and paid by the City by that date. The Clerk’s Office has taken the position
that only invoices paid by the City prior to the project completion date are
eligible for reimbursement. This extension
of the project completion date will allow for full and final reimbursement of
the balance of the grant funding. (PREM) District 7 (HJF)
3. Staff requests Board direction: regarding the status of projects under the $50M Waterfront Access Bond Issue, including the Riviera Beach Marina and Lake Park Marina Projects. SUMMARY: Staff has prepared a report updating the status of each individual project allocated funding under the $50M Waterfront Access Bond Issue approved by the voters in November of 2004. Recently, concerns have been raised regarding the design of the Riviera Beach Marina renovations. In addition, the Town of Lake Park has requested a modification of the Interlocal Agreement for funding assistance for its Marina project. Both projects are reviewed in the status report. (PREM) District 7/Countywide (HJF)
OCTOBER 22, 2013
5. REGULAR
AGENDA
H. ECONOMIC
SUSTAINABILITY
1. MOVED FROM CONSENT (WAS 3I-8), REVISED
MOTION/TITLE & SUMMARY: Staff
recommends motion to approve:
A) adopt a Resolution by the Board of
County Commissioners of Palm Beach County, Florida, recommending approval of
Red Hawk Fire & Security, LLC, a limited liability company, as a Qualified
Target Industry (QTI) business pursuant to s.288.108, Florida Statutes;
providing for local financial support for the Qualified Target Industry Tax
Refund Program not to exceed $24,500; and
B) approve an Economic Development Incentive Grant
Agreement with Red Hawk Fire & Security, LLC in the amount of $24,500.
Summary: On April 2, 2013, the Board of County
Commissioners (BCC) conceptually approved a Job Growth Incentive (JGI) Grant in
the amount of $24,500 for Project Shield.
This Resolution discloses the company’s name, whose
company name is Red Hawk Fire & Security, LLC, which was previously
referred to as Project Shield.
In accordance with the Agreement, the company will expand their existing
financial headquarters in Boca Raton.
The company will create 35 new permanent full-time jobs by December 31,
2014, with an average annualized wage of $110,000 and retain 20 existing
employees for a period of five years from the Effective Date of the
Agreement. The State of Florida has
approved a Qualified Target Industry Grant in the amount of $245,000 of which
$49,000 is the local match. The City of
Boca Raton has agreed to provide half of the local match in the amount of
$24,500. The County’s investment will be
secured by a Letter of Credit, Bond, or equivalent. The five year local
Economic Development Return on Investment is anticipated to be $24
Million. Funding from the JGI Grant will
come from the General Fund Revenues. District 4 (DW)
* * * * * * * * * * * *
42a
OCTOBER 22, 2013
A. COMMISSION
DISTRICT APPOINTMENTS
* * * * * * * * * * * *
OCTOBER 22, 2013
A. ADMINISTRATION
COMMENTS
B. COUNTY
ATTORNEY
OCTOBER 22, 2013
A. District
1 – COMMISSIONER HAL R. VALECHE
B. District
2 – COMMISSIONER PAULETTE BURDICK
C. District 3 - COMMISSIONER SHELLEY VANA
Request approval to present off-site, a Proclamation declaring October
2013 as “National Arts and Humanities Month” in Palm Beach County.
ADD-ON: Request approval to present off-site, a
Proclamation declaring October 23 – 31, 2013 as “National Red Ribbon Week” in
Palm Beach County.
D. District
4 – COMMISSIONER STEVEN L. ABRAMS, MAYOR
Ratify the appointment of Brenda Oakes from the Criminal Justice
Commission to the Juvenile Justice Commission
E. District
5 - COMMISSIONER MARY LOU BERGER
F. District
6 - COMMISSIONER JESS R. SANTAMARIA
G. District 7 - COMMISSIONER PRISCILLA A.
TAYLOR, VICE MAYOR
ADD-ON: Request approval to present off-site, a
Proclamation recognizing the 50th Anniversary of the Orthodox Zion
Primitive Baptist Church.
9. ADJOURNMENT
"If a person decides to appeal any decision made by this Commission
with respect to any matter considered at this meeting or hearing, he will need
a record of the proceedings, and that, for such purpose, he may need to ensure
that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."